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In Process vs. In Progress – What’s the Difference?

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For many of us, writing is a skill that we are continuously building. Even when we feel accomplished, we are always working to become even better. We might say that our development as writers is always in progress.

Would we be better to say that this development is in process ? Voracious readers have probably seen both versions of this phrase.

Continue reading to discover the relationship between them.

What is the Difference Between In Process and In Progress?

In this post, I will compare the phrases in progress vs. in process . I will outline which of these is the more common spelling and which you should use in your writing.

Plus, I will show you a helpful memory tool that makes choosing either in progress or in process easier in your own writing.

When to Use In Progress

in process versus in progress

If you start a project, and someone asks you about it before you’ve finished it, you might tell that person that it’s still in progress .

Here are some more examples,

  • “The transition from hard copies to digital-only records is still in progress,” the project manager told the environmental team.
  • I am sculpting a monument to Academy Award-winning Israeli-American actress Natalie Portman, but I can’t get the cheekbones right, so it is still in progress.

In progress also appears in the phrase work in progress , which is a noun phrase that denotes something that is still being finished.

When to Use In Process

What does in process mean? In process is an alternate version of the same phrase. It has the same meaning, and can be used in all of the same contexts.

Although in process sees some use, it is not nearly as common as in progress . This makes me think that in process is simply a malformed variant of in progress , but I don’t know enough about the history of these phrases.

In some sense, in process seems to make logical sense, as does in progress , but it is comparatively rare to hear anyone use this term in speech or writing.

This chart shows the relative usage of in process vs. in progress across all English-speaking communities since 1800:

definition of in progress definition of in process definition

This isn’t a scientific graph, since it only looks at books published in English since 1800, but it still clearly illustrates that in progress has been the preferred version of this phrase for nearly 200 years.

Trick to Remember the Difference

These terms mean the same thing, and there is no difference between them in terms of actual usage.

In progress is the more popular version at this point in history, by a factor of several times. Unless this trend reverses, you are better off using in progress in your own writing, since it will seem more familiar to your readers.

Since you could say that you are making progress on something that is a work in progress, you can remember the shared words between these two expressions as a reminder of which one to use.

Is it in process or in progress? In process and in progress are versions of an adverb phrase that describes something that is not yet complete.

  • Both forms are equivalent in meaning.
  • In progress is used more frequently and is thus the better choice.

Grammarhow

In Process vs. In Progress: Difference Explained (14 Examples)

The two phrases “in process” and “in progress” are similar in some ways. They are both used to refer to things getting closer to a state of completion. However, they are also different in how you can use them, and it’s important to know what that difference is.

What Is The Difference Between “In Process” And “In Progress”?

“In process” should be used when talking about something that is moving towards completion (usually you need to write “in the process”). “In progress” should be used when something isn’t completed and is currently being worked on.

What Is The Difference Between "In Process" And "In Progress"?

It’s more common to see “in progress” written down, whereas you’ll see “in the process” more often than anything else. This distinction will become more clear as we proceed.

According to The Cambridge Dictionary , “process” means “a series of actions that you take in order to achieve a result.” That means if something is “in process,” we’re working towards achieving the end result of it.

Alternatively, according to The Cambridge Dictionary , “progress” means “movement to an improved or more developed state, or to a forward position.” While the end result is always the same with both words, “progress” talks about the current state compared to the future completion.

Also, if you look at this graph , you’ll be able to see the difference in usage between the two phrases over the last two centuries. “In progress” is the more popular choice and has been since about 1820. Both words are slowly being used less, but “in progress” is the most popular.

In Process vs. In Progress historical development

What Does It Mean If Something Is “In Process”?

Now that we’ve covered the main differences, we’ve got a chance to explain the meanings to you in more detail. We’ll start with the less common word “in process.”

“In process” means that something is proceeding towards a state of completion. Usually, that completed state isn’t that far away, or there is a reasonable plan to get there relatively quickly. It’s most common to write “in the process.”

The phrase “in process” isn’t a common one to come across. In fact, you’ll only see it in very specific cases in written English. If you want to use it correctly, it makes more sense to write that something is “in the process” of finishing or completing.

  • My computer is in process of completing the download.
  • My computer is in the process of completing the download.

You can see from these two examples that “in the process” is by far the most popular choice. This isn’t a case where “in process” works very well, so it shouldn’t be used here.

How To Use “In Process” In A Sentence

It would help to look at some examples of the phrase in sentences as well. We’ll include a few variations so that you can see how it works in a few instances.

  • We’re sorry, but the works are still in process.
  • We’ve still got your documents in process.
  • We’re in the process of remodeling the house.
  • You’re in the process of moving, aren’t you?
  • These assignments are in process and will be completed soon.
  • We’re in the process of figuring out our next steps.

We used both “in process” and “in the process” to show you when the two phrases are used differently. As we said, it’s much more likely to come across the phrase “in progress,” but that doesn’t mean there aren’t still appropriate times to use “in process” in your writing.

If something is on its way to completion, then it is proceeding towards completion. The word “process” is related to the present participle “proceeding,” which is why we’re able to say it in this way.

We use “in process” in sentences to say that something is moving towards a state of completion.

What Does It Mean If Something Is “In Progress”?

The more common phrase of the two is “in progress.” You saw in the graph earlier that “in progress” is the most popular, so we’ll look at what makes it that way in the following sections.

“In progress” means that something is currently being worked on towards a state of further development or completion. Usually, completion isn’t guaranteed; we’re simply saying that we’re working on furthering the progress of something towards an end goal.

The words “progress” and “process” are very similar, but the end intention of both is what sets them apart. Usually, “in process” refers to completing something, whereas “in progress” can refer to simply moving forwards but not necessarily reaching the end (at least not for a while).

That’s part of the reason why “in progress” is the more common choice of the two. We usually prefer to say that we’re moving to the next step rather than admitting that we’re close to completing something. That way, we don’t have to be held accountable if we miss a deadline or don’t finish something when we intended to.

How To Use “In Progress” In A Sentence

It’ll help you to see “in progress” in a sentence to really tell the differences apart. We’ll include a couple of different variations, some of which you might already be familiar with.

  • The work is currently in progress, so we’ll get back to you when it’s closer to completion.
  • We’re in the progress stages of this project, so don’t expect anything straight away.
  • This building is a work in progress, and it’s incredibly dangerous to be around it without a hardhat.
  • The new school is still in progress.
  • We’re working on it, so we’ll give you an in progress update soon.
  • This whole building is in progress; please be careful where you step.

As you can see from these examples, we use “in progress” when we’re not quite ready to announce a date or time of completion on a project . “In progress” simply means that we’re working towards a goal, but otherwise, we’re not sure when that goal will be achieved.

“In progress” takes away the problem of missing deadlines. We’re only saying that we’re working on something rather than saying that we’re ready to complete it soon.

How To Choose Between Using “In Process” And “In Progress”

So, how do you choose between using the two phrases? They’re both fairly similar, so we can understand why it might be difficult for you to figure out which one works best in which case.

“In process” should be used when you have an idea of when a task will be completed. You can give someone an update on the process in this way. “In progress” should be used when you don’t know when a task will be completed, but you’re still happy to work on it.

Usually, “in process” is the more final of the two. It’s implied that you’re closer to finishing than you would be if you said something like “in progress.”

Also, “processes” work much better for computer information and data, so you can use “in process” to talk about data collection activities and tasks too.

What Is The Difference Between “Work In Progress” And “Work In Process”?

Perhaps one of the more common phrases you might have heard associated with these phrases is “work in progress.” There are a few differences between how you use it, and those differences become more apparent based on whether you use American or British English.

If you look at this graph , you can see how the two phrases are used in American English. “Work in progress” is the most popular choice because it talks about working towards the next stage of development rather than giving an absolute deadline.

In Process vs. In Progress American English

“Work in process” is still a fairly common saying in American English, but it’s not nearly as popular as “work in progress.” It mostly depends on the context that you’re using when it comes to writing one over the other.

If you look at this graph , you can see that there’s a much more substantial difference between the phrases in British English. In British English, “work in progress” is the only acceptable phrase, and “work in process” is rarely used.

In Process vs. In Progress British English

With that said, both phrases are interchangeable in American English, while “work in progress” is the only choice to use in British English.

Example Usage

Let’s finish with some examples of “work in progress” or “work in process” being used. Remember, these are both interchangeable in American English, so we’ll show you how they look.

  • We’re sorry, but this building is a work in progress.
  • We’ve got a lot of work in process in these parts, so you must be careful.
  • That site is a work in progress, so don’t mess around in there.
  • My game is a work in process, but I’ll update you with the new things when I’ve played through them.
  • My project is a work in progress, so it’s just a mess!

From these examples, we can see just how easy it is to use both phrases interchangeably. It’s up to you which one you prefer to use.

However, if you’re going to use either one, make sure you’re using American English. If you’re using British English, most native speakers will see “work in process” as an incorrect saying and will ask you why you used it instead of “work in progress.”

You may also like: 10 Good Synonyms For “Speeding Up The Process” Progress In vs. Progress On vs. Progress Of

martin lassen dam grammarhow

Martin holds a Master’s degree in Finance and International Business. He has six years of experience in professional communication with clients, executives, and colleagues. Furthermore, he has teaching experience from Aarhus University. Martin has been featured as an expert in communication and teaching on Forbes and Shopify. Read more about Martin here .

  • Progress In vs. Progress On vs. Progress Of
  • 9 Best Words for “Estimated Time of Completion” (ETA)
  • 10 Good Synonyms For “Speeding Up The Process”
  • Is Completed or Has Been Completed – What’s the Difference?

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Meaning of in progress in English

In progress, translations of in progress.

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Progress reporting 101: how to review your projects in 5 steps

Projects tend to take on a life of their own—twisting and turning with each new development, milestone, and lesson. 

But as you collaborate with more stakeholders and journey further into the heart of a project, the details can become overwhelming, and you may begin to lose sight of where you’ve been and where you need to go. This is where progress reports have a vital role to play.

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This guide teaches you what a progress report is, and when and how to create one, so you can update stakeholders, solve problems, plan your next steps, and learn from past projects .

Add insights to your progress reporting

Use Hotjar to understand how customers interact with your website and product to add detail and direction to your progress report.

What is progress reporting?

Progress reporting is an ongoing study into the development of a project, usually for the team members involved. It focuses on events and tactical details, like progress drivers and anticipated roadblocks, to assess what your project has achieved and where you’ll take it next. 

For example, imagine a design manager creating a progress report for a homepage redesign project. They’ll use the progress report document to share insights from the product management team and summarize recent discussions to give everyone the same context moving forward.

A status report is another performance reporting type that the design manager could use, but it isn’t interchangeable with a progress report. While a progress report is an ongoing study of the project for the team, a status report is a snapshot of current progress for stakeholders.  For example, while the homepage redesign progress report contains hands-on details for the design team, a status report for this project would tell the C-suite that the team completed its first two milestones ahead of schedule. 

Progress reporting is vital for project management because it consolidates information and identifies the next steps. The benefits of progress reporting include:

When to create a progress report

If progress reporting is an ongoing look at your project, when and how often should you create a progress document? There are two options. 

Create a progress report at regular intervals

Regular progress reporting—like weekly for shorter projects or monthly for more significant initiatives—helps when you have many stakeholders or the project moves quickly. For example, cross-functional collaboration benefits from a regular recap and check-in since not every person will be in every meeting or work session. 

Create a progress report after milestones

Alternatively, projects with smaller teams benefit from progress reporting after milestones rather than on a consistent cadence. For example, a one-person social media team would check in with their marketing manager as they complete phases of a new campaign or feature launch.

How to create a progress report in 5 simple steps

While progress reporting benefits a wide range of roles and projects, the basic structure is always the same. Here’s a 5-step progress report template to follow. 

Step 1: clarify goals and timeline

First, you need to briefly explain the project to give context to the rest of the report. Clarifying project goals and timelines brings priorities to the surface to make it easier for stakeholders reading the report to catch up.

Details to include:

Project summary: a brief overview of the project

Product objective: your immediate product goals and the long-term initiative they support. Think of these as objectives and key results (OKRs).

Milestones: the main tasks you've already completed or still need to complete for a high-level understanding of the project scope

Timeline: the progress you've made in the project’s reporting period

To illustrate the first step in progress reporting, let’s use the homepage redesign example from earlier. The design manager leading the project says their team is updating the website’s homepage to reflect rebranding and increase engagement. Then, the manager lists the major milestones, including wireframing, prototyping, and testing over a 3-month period, which they’re halfway through. 

Step 2: consider stakeholders

Reading a progress report that has nothing to do with you is confusing at best and boring at worst—so be sure to tailor your document to its audience. 

Determining who’s going to see and use the report influences what details you need to include. For example, a C-suite leader cares more about customer activation progress than a debate over whether the homepage banner should be cerulean or cyan. 

Project owner: who’s in charge of the project

Team: who’s on the team, and their role in the project

Report prepared for: who will read the report and if they had a particular motivation, question, or concern

Definitions: stakeholders might not know certain cross-functional terms. For example, your graphic designers probably haven’t reviewed a Google Analytics glossary in a while.

In our example homepage redesign project, the design team needs effective cross-functional collaboration . Throughout the project, they’ll work with the product team to test design effectiveness and with the marketing team to create copy and imagery for their target audience. Since the design manager knows this, the progress report needs to have insights across groups and summarize discussions different functions may miss. 

All together now! 👯

Effective collaboration and communication can make or break a project, whether you work with one other person or five other functions. Asynchronous communication in a shared document for project updates or new ideas is a must. Here at Hotjar, we’ve also established rules for what gets a meeting.

Every meeting requires an owner (usually the organizer) whose duties include the following:

Establishing a clear objective and agenda: what’s the purpose of the call, who’s attending, and why?

Listing relevant data and required reading so all participants can prepare

Documenting the meeting’s output and actions to share with the team on an agreed-upon channel (e.g. email, Trello, Discourse).

Learn more about our strategies and tools for better collaboration .

Step 3: share recent updates 

Progress reporting is an ongoing process, so you need to reference developments about questions or concerns stakeholders brought up in the previous report. If this is your first progress report, compare progress to any assumptions you had. 

Problem resolutions: any prior issues you resolved and how you did it

Answers to questions: queries from previous progress reports that need to be addressed

New insights: an overview of new data, metrics, priorities, or lessons that impact the project

Testing results: results and learnings from A/B tests or customer interviews  

For example, the design manager would include a screenshot of their data dashboard to provide a summary of how the first prototype of the homepage redesign performs. The progress report would also have notes from a cross-functional meeting that answered a previous question about the customer journey .

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Hotjar’s Dashboard presents key sessions and user behavior data in charts and graphs so you don’t have to switch between multiple analytics sources

Step 4: identify drivers and blockers

Your progress report is the place to consolidate all your important Slack messages, meeting outcomes, and personal notes as you work through the project. 

Documenting what’s helping and hindering the project gets everyone on the same page, helps you prioritize the next steps, and creates a record you can learn from and reference in the future. 

Product experience (PX) insights: data that reveals how customers interact with your product or website to understand the project’s impact

Delays: anything that slows the project down

Questions: team questions or unknowns

Progress drivers: details that positively impact the project (so you know what to do more of next time!)

Upcoming events and milestones: what you’ll work on next

Let’s go back to our homepage redesign project. In this step, the design manager reminds the team they’ll be out on vacation next week and that there’s an upcoming meeting of designers, product managers, and marketing folks to watch customer recordings together . The meeting’s goal is to get new perspectives on the response to the new page design, and the team needs to document the results to include in the next progress report.

Bring your progress reports to life with product experience insights

PX insights help you break out of your team silo and get an outside perspective from the people you’re trying to help—your customers. 

Hotjar (hi, that’s us! 👋) is a product experience insights platform that adds data-informed decision-making to your progress report. Hotjar gives you:

Heatmaps (free forever) to uncover where website visitors pay the most attention

Recordings to see exactly how customers interact with your product

Surveys to learn what customers love and hate about your product

Feedback to get real-time thoughts on your design

Interviews to hear how customers describe their goals and preferences

Funnels to learn where and why customers drop off

Plus, adding context to your progress report with PX insights increases stakeholder buy-in with tangible results, gets new team members up to speed, and creates a knowledge base of your efforts to reference in the future .

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Step 5: list the next steps

Your progress report becomes actionable when you summarize what you’ve learned and create an action plan. 

As you create subsequent progress reports for a project, you can assess whether the tasks you'd initially set out to do were indeed the ones that took up your time. This information lets you rework future planning or rein in a project that’s straying off course. 

Tasks: deliverables needed, timeframes, and who’s responsible for what

Follow-ups: meetings to schedule or stakeholders to loop in

For example, with the progress report, the design team recognizes the need to follow up with the marketing team for the homepage’s new copy. They also need to review comments the website development team left on the first version of their homepage wireframe.

If you’re only ever focused on implementation, you’ll waste time and budget on tactics without knowing if they actually delivered growth or not. You should be constantly evaluating performance data, both qualitative and quantitative, to inform your efforts. Then, by packaging this data up in monthly, quarterly, or annual performance insights, you can use the reports to increase your organizational impact.

Use customer insights to support your progress reports

Progress reporting supports projects by clarifying what has happened and what will happen. But you need the right insights to understand project progress and decide what to do next. 

As much as confident teammates and company veterans may think they know what’s best, you need to learn from customers to create for customers . When you prioritize customer empathy and curiosity, you create an accurate and impactful progress report.

Rather than relying on assumptions or guesses, teams need to use customer and PX insights—information that helps you test and correct as you work through a project. This customer-driven data helps you focus on what matters and get results, preventing you from going too far down a path to nowhere.

Progress reporting FAQs

Progress reporting is an ongoing study into the development of a project, usually for the team members involved. It focuses on events and tactical details like progress drivers and anticipated roadblocks. The goal of a progress report is to assess where the project has been and where you’ll take it next. 

For example, imagine a design manager creates a progress report for a home page redesign project. They update the design team on insights from the product management team and summarize recent discussions to give everyone the same context moving forward. 

What are the benefits of a progress report?

A progress report lets you: 

Consolidate the main takeaways from recent collaboration , which means everyone is on the same page

Review project and product planning regularly to make continuous adjustments that keep you close to your customers and goals

Work through issues and questions with your teammates and stakeholders

When should you use a progress report?

There are two scenarios you can use a progress report:

At regular intervals , like weekly or daily progress reports for short projects or a monthly progress report for larger initiatives. Use this method if you have a lot of stakeholders or the project moves quickly. For example, a cross-functional collaboration benefits from a regular recap and check-in.

After milestones , like when the team is stuck or after you complete a significant task. Use this method if the project has fewer stakeholders, like a one-person team checking in with their boss as they complete phases of the project or as part of a product roadmap .

How do you create a progress report?

Clarify goals and timeline : what is the project and when will you work on it?

Consider the stakeholders : who’s involved?

Share recent updates : what have you done so far?

Identify drivers and blockers : what’s helping and hindering the project?

List next steps : what will you do next?

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How to write an effective progress report

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As someone who has written hundreds of progress reports, I know that writing a good progress report can keep people in the loop about how your project or product is moving. Additionally, it helps build trust by actively letting everyone know how things are going, what may have changed, and where you may need support. It can be a very helpful tool.

How To Write An Effective Progress Report

Getting started with writing progress updates can be a little tricky. There are some key steps you’ll want to navigate to ensure that your progress reports are effective, helpful, and meeting the needs of your team and stakeholders.

In this article, we’ll talk about what a progress report is, why they’re important, the elements of a progress report, and more.

What is a progress report?

A progress report is a document, usually in the form of a weekly email, that lets key stakeholders and team members who are involved in your project stay up-to-date on how things are going.

These updates can include the progress from this week, whether or not the project is on track, and if any additional leadership support is necessary to keep the project going smoothly and eliminate blockers or challenges.

Why are progress reports important?

Progress reports are important because they help build trust in the project team by keeping stakeholders in the loop with clear communication. A good progress report ensures that stakeholders don’t sit and wonder how a project is going.

Another benefit? They can help you spot issues and elevate them before problems stack up and take your project off course. You can also use a progress report to escalate blockers, or potential blockers, to the stakeholders who may be able to assist you in clearing them. Need approval before you move forward with a key part of the project? You can outline that in your update and let everyone know to expect this before it happens.

Progress reports also help keep a pulse on the pace of the project. If you know that you have important dates coming up, knowing that you have a regular time you’ll need to check in on the progress of the project can help you know if you’re on schedule.

If things start to get off track, you’ll be able to course-correct easier. And, since a progress report keeps your stakeholders in the loop, there are no big surprises to anyone if something doesn’t go according to plan.

What’s included in a progress report?

The first important thing is to really understand what your stakeholders want to see in an update. Are there particular parts of the project they might be concerned about and want more detailed insights into how that part of the project is going? If so, you may want to come up with a list and build your outline from there.

A comprehensive progress report typically includes:

  • A summary of activities completed by the team
  • What progress was made, and how the team is tracking toward their goals
  • What challenges there were, if any
  • Action items and any next steps

Activity summary

In the activity summary, you can be as detailed as is helpful to communicate to stakeholders. Ask if your stakeholders want either an in-depth or high-level summary of the work that was completed by the team.

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For example, some stakeholders want to be able to see each individual item the team completed. Some stakeholders think that a high-level summary of features is enough information. You can customize the level of detail in your activity summary for your stakeholders and team.

Progress update

Your activity summary and progress updates might sound similar, but activities are usually more task-oriented while progress is usually either an outcome or progress toward a specific outcome.

For example, let’s say that your progress update outlines that your engineering team spent time writing code for a new feature this week. Your progress report may include details about customer feedback about the new feature that your UX designer gathered.

Challenges and obstacles

While it may not be easy to talk about challenges or difficulties during a project, your stakeholders will want to know what challenges came up, how they were handled, if they’ve changed the timeline of the project, and if the team needs any help.

A great way to talk through the challenges section of your progress report is to follow a simple format:

  • A brief description of the challenge encountered. This should be no longer than 2–3 sentences.
  • A brief outline of how the challenge was addressed
  • A clear statement of whether or not the challenge is still being resolved
  • A clear ask for help, if help or support is needed

For example, here’s how this might sound in an actual progress report:

Dealing with API challenges with VendorX

This week, we had an outage in production due to a breaking API change that was made by VendorX. The customer impact was that our app was unavailable for 30 minutes. Customers saw an error message. To resolve the issue, we reached out to VendorX tech support and let them know the issue was impacting our app. They were able to resolve it, and our customers no longer have this issue.

Next steps and action items

At the end of the progress report, you’ll want to give a brief description of what the team plans to do next on the project to keep momentum. This can include the upcoming tasks or activities the team intends to tackle and how this keeps the project moving forward.

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If you are dealing with a challenge, this section may also include the challenge’s impact on progress and how you may need to plan accordingly.

If you’re thinking that sounds like a lot to keep up with, there’s a great way to make it easier — use a template.

Using a template to make progress reports that are quick and easy to read

Progress report templates are easy to create and iterate over time as the needs of the project change. Templates can make writing your progress report faster and easier. Another key benefit of using a template? It’s easier to ask for help from your teammates to help fill in the key details because you can ask them to fill out key sections.

Templates also help your stakeholders know what to expect each week. By sending the same format each week, it can make it easy to know where the relevant information they need will be located in the progress report.

Here is a very simple template on Google Docs that you can use as a weekly progress report. Go to File > Make a copy to download it and, as we’ll go over next, you can customize it how you like to fit the needs of your project:

Progress Report Template Example

Tips for customizing a template

Progress reports aren’t one-size-fits-all. In fact, they should be customized to fit the needs of your project! Here are some tips to help customize a generic template:

  • Make sections clear — Clearly outline the sections of your progress report, and let everyone know what you’ll be addressing in each section. Remember the key sections: activities, progress made, challenges or blockers encountered, and actions and next steps. You may want to include other sections, but you’ll want to include at least those four
  • Include other sections as needed for your project — Depending on the type of project, you may also include area-specific updates. If you are building a new software product, you may also include an update on KPIs or customer feedback. If you work on an engineering team, you may need to update on code quality or test coverage metrics. Remember, this is for you and for your stakeholders to communicate, so customizing it to everyone’s needs is important
  • Add some fun — Maybe you highlight new learnings, a fun fact, or a customer research anecdote as a part of your update
  • Use emojis — Another way to make sections stand out is to add emojis. On a Mac, you can use Control + Command + Space to pull up the emoji keyboard. On a Windows machine, you can use the Windows Key + Period . Add emojis to your sections to add a little fun, and make each section’s purpose stand out visually. Adding an emoji can help visually call out sections. You can also use emojis for whether or not something is on track by using colors and color coding.
  • Make updating and reading metrics easy by using tables  — If you’re reporting on a lot of metrics , make those easy to update by utilizing tables when and where you can. On the left side, include the name of the metric. On the right, include the number. Voila, an easy-to-read and easy-to-update metrics table

Once you’ve got the template, where do you store it? Ideally, put the template where you can quickly and easily access it and send it. Do you use a document repository like Sharepoint or Confluence? You can create a page that you can duplicate and edit. If you use something like Notion, you can save the page as a template that you can quickly and easily apply to any page within Notion.

Another thing to consider is how you plan to send the update each week. One option is to link to a document repository that has all of the updates linked and just schedule an automated email to send to key stakeholders with a link to the homepage. Another option? Copy and paste the text from your update into an email and link to older updates that live elsewhere.

When to update your template

If you feel trapped using a template, know that you can customize them and change them over time. As the project changed and evolved, so did our progress updates. It’s okay to change them! In fact, sometimes it’s necessary. So how do you know when it’s time to change your template?

  • You regularly get questions from stakeholders about aspects of your project that are not answered in the current template
  • The project has taken on a completely new direction but you haven’t updated your progress report to capture these new aspects of the project
  • You’ve added another team or aspect to the project but their work is not reflected in the template

All of these are signs that it’s time to update the template to include more or different information. This can be a great time to pause and ask your stakeholders what new information would be helpful for them to read about in the progress report.

Incorporating progress report comments

Your stakeholders may have follow-up questions or comments about your progress report. This is great news because it means that your stakeholders are involved and staying up to date! Of course, they may have positive feedback or negative feedback. How do you handle either situation?

Handling negative feedback about your progress report from stakeholders

You’ve sent out the progress report, and you’re excited to hear all of the positive comments on how much progress the team is making. Then the comments start rolling in, and they are disappointingly not positive. How do you address negative comments from stakeholders?

There is negative feedback about the formatting

Sometimes, stakeholders may have negative feedback about how the progress report looks instead of commenting on the contents of the report itself. This can be a good thing — they have an interest in the process!

Take their feedback into consideration and potentially make updates to the template to make incorporating their feedback easier from week to week. If there’s a way to make the report easier to read, make those adjustments. If data is missing that would help make decisions — and if the data is available — consider adding it to subsequent progress reports.

There is negative feedback about the progress being made

Sometimes, stakeholders will have questions or comments related to how quickly the project is moving or the challenges the team is encountering. Here are some steps on how to handle this when it comes up.

  • First, try to understand where the stakeholder is coming from. Are they curious about why a challenge arose? Are they concerned about the progress so far? Are they nervous about missing a critical deadline? You may need to reach out to that stakeholder to understand their concerns or feedback better so that you know how you can help
  • Once you understand where the concern is coming from, now you can work to address the stakeholder’s feedback or criticism. If they address a challenge that has come up, it may be a good time to escalate the support you need in clearing the blocker. If they’re addressing that it seems like the project is off-track, reiterate what you or the team are doing to ensure that the project stays on track
  • Sometimes, negative feedback occurs because someone is missing context or does not have all the information. In this case, it can be helpful to ensure that the stakeholder understands

Handling positive feedback about your progress report

When you get positive feedback about the progress you’re making, this is a great time to share that feedback with the entire team and celebrate. There are ways to incorporate this kind of feedback into your team’s rhythms.

One way is to surface positive feedback at a daily standup or weekly team meeting, letting them know that the leadership team or external stakeholders are happy with the progress are cheering you on. If appropriate, inviting a stakeholder to a team meeting and letting them know they’re excited about the progress can be a fun addition.

Conclusion and key takeaways

Progress reports can help keep your stakeholders in the loop, build trust, and keep them up to date about what’s happening within your project. Remember that good progress reports adapt and change as you get feedback from your stakeholders and as the project needs change. Templating your progress reports can help you save time and allow others to contribute as you assign segments to other members of the team.

Remember that you can also keep it fun by adding your touch to it. If negative feedback arises, incorporate what you can. And when positive feedback comes up, remember to pass it on.

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  • 8 steps to write an effective project s ...

8 steps to write an effective project status report

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Effective project status reports are the best way to keep your stakeholders aligned and in the loop during your project progress. These high-level updates proactively let your team know if a project is on track, at risk, or off track—so you can course correct if necessary to hit your deadlines every time. Learn how to create project status reports in a few easy steps, plus check out a template you can use right away.

It’s the end of the week and here you are again: having to dig through a variety of spreadsheets, emails, and tools to patch together an update of how your project is doing. 

Instead of manually assembling this information, use a project status report template to streamline this process for you. That way, you spend less time on unnecessary data gathering and more time on work that matters. 

Whether you’re gearing up for your first ever project status report or you’re looking for a better system than the one you currently use, this article will walk you through what a progress report is, how you can build one, and how to use project status reports to hit your project deadlines on time, every time. Here’s how.

What is a project status report?

Project status reports are timely updates on the progress of your projects. Written concisely, project reports offer high-level information about project progress, so team members get at-a-glance insight into what’s happening within the project. With a timely status report, you can ensure your entire project team and cross-functional stakeholders understand what’s on track, what’s blocked, and what’s coming next. 

Regularly sharing project status reports is important because they help you keep all project stakeholders in the loop and aligned on how your project is progressing. They answer the questions everyone has before team members even have a chance to ask them. They show and tell your team that you’re on track, making you (and everyone else) feel confident.

How often you share project status reports depends on your project’s timeline. Some projects benefit from weekly reporting, while others only need to be updated once a month. Schedule your project reports as frequently as is helpful for your stakeholders. These shouldn’t be reactive reports on things going poorly—rather, effective reports keep your team updated on the project’s progress, whether the project is on track, at risk, or off track.

The benefits of effective project reporting

Reporting isn’t just something you should do for the sake of doing it. Effective reporting has a variety of benefits. When you correctly report on project status, you effectively: 

Keep track of project health

The worst thing for a project is when you arrive at the end of the timeline and realize you were off track the whole time. No one likes being blindsided—and as the project manager, you’re empowered to make sure your team is aware of your project health at all times. 

Progress reports are a way to do that without too much manual work. Because these reports mix high-level summaries with some important metrics, everyone has a sense of the project's health. And if the project is off track? You can quickly and proactively fix it—so you still hit your project deadline on time and on budget.

Summarize project progress

Project status reports are not real-time reports. These reports are summaries of what happened during the past week, two weeks, or month of project work. They’re an opportunity for your stakeholders to stay informed on how well you’re sticking to the project plan . 

If you’re looking for tips on how to report on projects in real time, check out our article on universal reporting tools for every team . 

Reduce manual work

As the project manager, you already have enough on your plate. You don’t need to also spend hours every week or month grabbing data from different places. Project reporting tools make it easy to find all of this information in one place, and create a project status report with the click of a button. 

Share next steps and action items

Project status reports should go out to your project team, project sponsor, important stakeholders, and cross-functional team members. Because these are high-level reports, they’re appropriate for anyone who wants to stay informed about project progress. 

This is the optimal way to let everyone know what’s happening without getting into the details. If there are important project next steps or action items, share them here so everyone knows what to expect. 

Proactively identify blockers

If your project isn’t on track, your status report lets others know what the delay is and what you’re doing to resolve any blockers, allowing you to show off your proactive approach to getting things back to where they should be. Similar to the project risk management process , proactive status reporting helps you identify and overcome issues before they impact your project timeline.

Say goodbye to status meetings

The day of the status meeting is over. We now know these aren’t effective ways to spend your time. Unlike face-to-face meetings, project status reports are shared in a central tool that team members can check asynchronously when they want to. They can refer back to the information, or dig deeper into the project if necessary. Save your face-to-face meeting time for valuable meetings like brainstormings or all hands. 

Before you report: Combine reporting with effective project management

The biggest benefit of project status reporting is that it reduces your manual work, centralizes information, and makes it easy to keep everyone up to date. If your information is scattered across multiple tools, you can’t effectively use project reporting templates—you still need to manually open this Excel spreadsheet and that team email to gather your information. 

Instead, make sure you’re using project management software as your central source of truth. With project management software you:

Have a central source of truth so team members can see who’s doing what by when. 

Can easily visualize project information in a Gantt chart , Kanban board , calendar, or spreadsheet-style list view. 

Create status reports with the click of a button. 

Offer a place for team members who read the status report and want more details to look and find the information they need. 

Have access to additional project information, like your project plan, communication plan , project goals, milestones, deliverables , and more.

Naturally, we think Asana is a great option. Asana is a work management tool your entire team can use. Your cross-functional collaborators need a way to view past status reports. Your key stakeholders need a bird’s eye view of the entire program or project portfolio management progress. And your team members need a way to track individual work throughout the project lifecycle.

8 steps to write a great project status report

So, how do you go about doing project status reports? Be sure to create a clear structure you can use consistently for all future status reports. You should also make sure it matches with your project brief to keep your report on topic.

Follow this guide to understand what to include in your project status report, and watch as we put each step into practice with an example of an Employee Satisfaction project.

1. Build your report where work lives

Before you build your report, make sure you’re already tracking your work information in a project management tool. That way, you don’t have to manually grab information from a host of sources—instead, you can reduce manual work and create a report with a few clicks. 

Starting off with a project management tool makes it easy to capture dependencies and note upcoming tasks so you’re never blindsided about your project health.

2. Name your report

A great option is to simply use the project name for clarity. If you’re reporting on this project regularly, you should also include a date or timestamp.

Example project report title: February 2020 - Employee satisfaction initiative

3. Indicate project health

The project health is the current status of the project. Project health may change from report to report, especially if you run into blockers or unblock big project risks. Look for a project management tool that allows you to communicate the project’s status and whether or not it’s on track. One way to do this is to use a color coding system (green = on track, yellow = at risk, red = off track).

Example project health update: Project status is on track.

4. Quickly summarize the status report

Your project status report summary should be brief—about 2-3 sentences. The goal here is to give readers who may not have time to read the entire report a quick TL;DR of the most important facts. 

This is the first section of your report, so it’s the best place to: 

Include highlights

Flag major blockers

Note unexpected project risks

Example status report summary: Our survey results are in and being reviewed. At first glance, we’re seeing 80% employee satisfaction, up 3 points from the last survey. The Engagement Committee is working with the Executive team on what new engagement initiatives to implement in our key target areas, which include career growth and transparency.

5. Add a high-level overview of each key area

Depending on your project, your key areas may vary from report to report, or they may stay consistent. For example, in an Agile project that’s continuously improving, you’d likely use dynamic key areas that cover the things your team worked on during the last sprint. Alternatively, for an event planning project, there are a set number of key areas that you always want to touch on, like promotion, signups, and speakers. 

For each key area in the status report, add a few bullet points that give an update on progress, accomplishments, and upcoming work.

Example high-level overview of a key area: Survey results

70% of employees took the satisfaction survey.

Our overall satisfaction rating is 80%.

Only 57% of employees report having a clear path towards career advancement, down 5% since the last survey. 

41% of employees listed transparency as the number one improvement they’d like to see.

6. Add links to other documents or resources

While you shouldn’t include every little detail about how your project is going, some people will want to know more. For stakeholders who are looking for more in-depth information, provide links to documents or resources. This can include more specific project information, like links to specific project milestones , or the broader impacts of the project, like a reference to the business goals the project is contributing to.

Example: Include a link to the employee satisfaction survey , as well as to the larger company OKR around increasing employee engagement over the course of the fiscal year.

7. Flag any blockers the project has run into

All projects run into roadblocks. These can come in the form of project risks , unexpected increases to the budget , or delays that impact the project timeline . Keeping stakeholders in the loop when issues arise will help everyone adjust accordingly to stay on track. 

Example roadblock: The executive team wants to look at results before the engagement committee meets again, but won’t be able to do so for another three weeks. This will delay our overall project timeline.

8. Highlight next steps

These could include a list of next steps, kudos you want to give someone, or anything else you want to highlight.

Example: Thank you Sarah A. for sending out multiple communications to employees encouraging them to participate in the survey!

Template for creating your project status report

To quickly put everything you learned in the previous section to use, write your next project status report using this easy-to-fill-out template:

Report name:

Name your report. This can be as simple as the project name and the date of the report.

Project health:

Is the project on track, at risk, or delayed?

Include a short description of the most important takeaways from your project status report here. Keep in mind that busy stakeholders may only look at this section, so include any highlights or blockers the entire team needs to know about

Key area 1: High-level overview

Specific details about progress, accomplishments, and upcoming work.

Key area 2: High-level overview

Key area 3: High-level overview

Additional information and links: 

Link to relevant project details or higher-level project information that stakeholders might be curious about. This section is a chance for team members to dig deeper on specifics, or understand how the project initiative fits into your larger strategic goals . 

Are there any challenges you’re facing? How will you resolve them?

Additional notes or highlights:

Are there any additional things your team needs to know? What are the main next steps? 

Example project status report

While a how-to guide on writing project status reports is helpful, sometimes seeing a real-life example allows you to really see what your own update could look like, right? We thought you might agree, so here’s an example you may find useful:

Report name: Ebook launch

Project status: On track

Great progress this week! We are still in the concept phase, but Avery Lomax will be choosing a topic this week. Content and Design teams are standing by and ready to get started once we give the go ahead.

Planning team met to discuss an overall topic

We have three final ideas and will choose one on Friday

A brief is due to the Content team the following Thursday

The Content team is ready to start writing copy as soon as our idea is finalized

They are gathering pertinent company information that should be included

Design reviewed five ebook examples to determine the style they liked

They will be choosing a template by next Tuesday

Jen is out of the office all next week so please direct any content questions to Joy

Thank you to Henry for curating a huge list of topics for us to choose from!

Issues/challenges:

The e-book’s deadline is tight, as we all know. It’s critical that we’re all working in our project management tool to keep everyone organized and on track. Thanks!

Streamline reporting with a work management tool

The above report is clear and easy to follow. By building this report in a work management tool like Asana, you can automatically fill each section but the summary. Here’s what the above report looks like in Asana:

[Product UI] Example Asana project status report for an ebook launch meeting (Status Updates)

Project status reporting best practices

Now you know what to include in your project status report, but you may still have a few additional questions. As you’re creating status reports for your project, these best practices will help you formulate a winning update.

How often should you report out?

The frequency with which you send project updates depends on the type of project you’re running. If your project has a short timeframe, or if things are moving quickly, aim to send weekly project status reports. Alternatively, if the initiative you’re reporting on is a long-term project, you probably only need to send biweekly or even monthly reports. The most important thing is making sure your project stakeholders are up to date. 

When you use a project reporting tool, you can set a task for yourself to always send status reports on a certain day each week. These recurring reminders make it easy to keep stakeholders informed, whether you're sending weekly status updates or monthly progress reports. Either way, stakeholders will begin to expect your updates, which means less frequent check-ins from them (plus they’ll appreciate always being in the loop).

By sending regular reports, you can avoid multiple meetings related to a project (we all know unnecessary meetings have their own reputation ). Skip the check-in meetings and save your time for more important work.

Who should you include?

It depends on the project and who is involved, but typically plan to send an update to any stakeholders working on your project. You should have created a stakeholder analysis—outlining all stakeholders, sponsors, and team members—during the project planning process, but refer to your project plan if you aren’t sure.

Even if that week’s status report doesn’t affect a particular team member, you should still share it with everyone. It’s important for everyone to have a high-level overview. Team members who don’t need to review the report in depth can quickly skim your summary section, while others who are more involved can dive into the details you’ve provided. 

How detailed should you get?

A project status report shouldn’t offer every little detail. Let the work tell the story—you’re simply curating information and adding a little color. Think of a project status report as a top line message—just the most important pieces of your project that affect most of stakeholders should be included.

You should always indicate whether the project is on track, at risk, or off track, give a quick summary of what’s complete and what’s upcoming, then link out to other resources for people who want more details.

Where should you write your project status report?

The best way to draft and share status updates is with a work management tool . Look for a tool that offers an overview of your project, so your team has a central source of truth for all project-related work. That way, instead of managing projects in spreadsheets , you can keep it all—status updates, project briefs, key deliverables, and important project milestones—in one place. Your reports will be easily shareable, and stakeholders can look back on previous reports at any time, avoiding email overload on your end.

[Product UI] Example Asana Project Overview for a product marketing launch project (Project Overview)

Wrapping your project up: summarizing your work

The status reports we’ve been talking about are always sent during a project to keep everyone in the loop. However, once the project is finished, it’s smart to send out a final summary report. Think of this as the executive summary for your project. This is your chance to offer stakeholders a wrap-up to the project. Use it to officially close it out.

Again, it’s a high-level overview, but instead of including updates and statuses, you’ll provide a summary of how the overall project went. Here are a few questions to answer in a project summary report:

What were the goals of this project and were they met?

Was the project completed on time and on budget (if applicable)?

What successes should be highlighted?

What challenges did we run into?

What can we learn from this project to help us on future projects?

Keep every stakeholder on track with status reports that write themselves

If you’re looking to over-deliver on your next project, try sending project status updates. They keep you productive, efficient, and accountable, while giving everyone else a quick (and engaging) look into what’s been happening. 

Use the resources we’ve provided to create reports that give just enough information without diving into too much detail. Find a project management solution like Asana that has features designed specifically to help with status reports. You’ll save time and be as organized as possible.

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How to Write a Progress Report

How to Write a Progress Report

  • 6-minute read
  • 28th September 2021

A progress report is a business document that provides updates on a project’s progress toward meeting a goal. Typically, you’ll provide a progress report for a supervisor/manager, team member, or business client to summarize a project’s status and what still needs to be completed or improved.

But how do you write an effective progress report for your business’s projects ? In our guide below, we set out the typical structure of a progress report.

1. Header Information

A progress report should start with a header that includes key details about the report and the project. Typically, this will include the:

  • Reporting period and/or the date of submission.
  • Name(s) and position(s) of the report’s recipient(s).
  • Name(s) and position(s) of the report’s author(s).
  • Subject or title of the report/project.

This will help the recipient to understand the contents of the report at a glance.

2. Introduction

The introductory paragraph of a progress report should outline the purpose and timeframe of the project, plus any other important details or insights. 

You can also include an overview of what the rest of your progress report will cover.

3. Work Completed

The next section of your report should be titled “Work Completed.” Here, you can provide a chronological list of the project tasks that you have already completed and their corresponding dates. You can also include key findings from those tasks.

4. Problems Encountered

The next section should outline any problems encountered in the project so far. You should then explain either how those problems were solved or how they will be solved, and whether any extra help will be required to do so. You will also need to mention if those problems prompted any changes to the project.

5. Future Plans

To highlight the goals for the remainder of the project, the next section of your report should outline any future project tasks with their corresponding dates or deadlines, anticipated problems, and/or ideas for the project as you move forward.

End your progress report with a brief summary of key completed tasks, ongoing tasks, and major issues encountered. You don’t need to go into too much detail here, though. Stick to the essential details.

5 Tips on How to Write a Progress Report

We also have some helpful tips you can use when writing a progress report:

  • Adapt the structure – While the structure outlined above will work for most projects, you can adapt it to suit your requirements. For instance, for a complex project with multiple goals, you may need to break it down into sections, detailing the progress, problems, and plans for each objective.
  • Choose an appropriate frequency – For ongoing progress reports, think about whether to schedule daily, weekly, or monthly updates.
  • Write clearly – Make sure to write clearly and concisely . Keep your sentences simple, straightforward, and easy to understand.
  • Know your audience – If you’re writing a report for someone outside of your organization or team, explain any industry-specific language you use.
  • Keep it professional – Make sure to use a formal tone , avoiding colloquial terms and phrases, slang, contractions, and other informal language.

Finally, to be sure your report looks and sounds professional, have it proofread. You can try our proofreading services by uploading a trial document for free today!

Example Progress Report

To see what a progress report might look like, check out our example report below:

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Date: September 24, 2021 To: J. Seymour, Head of Planning From: A. Boleyn, Planning Assistant Subject: Migration to new planning software

Since November 2016, Exemplar Inc. has used the PlanULike package to manage the company’s everyday operations. However, when we expanded to new territories in July 2021, the limitations of the software became evident, especially with regard to currency conversions when budgeting for projects in Europe. As a result, in August 2021, the decision was made to migrate to new planning software. This report covers the progress in this project made up until September 24, 2021.

Work Completed

  • August 30 – Research completed into available planning software packages. The PlanZone software is selected based on its flexible budgeting capabilities.
  • September 6 – A timeline is developed for installation and implementation of the new software package, with an initial deadline of September 30.
  • September 10 – Head of Human Resources, Jack Thacker, begins developing in-house instructional materials for the new software.
  • September 18 – Software is acquired and installed. Provisional version of internal training program is developed and tested with key staff members.
  • September 21 – IT department identifies software compatibility problems with older hardware in operations department. New equipment purchased.
  • September 24 – New computer hardware installed. After testing, training program is extended to heads of department in planning and operations.

Problems Encountered

The key problem encountered thus far has been a compatibility issue between the new software and some of the company’s existing hardware. Head of IT, Simon Robinson, reports that this was due to PlanZone including graphical features that Exemplar Inc. does not use and had not been factored into the initial planning.

Due to speedy delivery and installation of new hardware, this has not significantly affected the timeframe for the migration. But the unexpected expense does mean that the project is now significantly over budget.

In addition, the testing of the in-house training program took longer than anticipated to complete. Key staff are now familiar with the new software, but the deadline for company-wide training has been extended to November 15, 2021.

Future Plans

The improved training program will continue until November 15, 2021, when all relevant staff are expected to be familiar with the new software, after which all operational planning will use PlanZone, and the PlanULike systems will be deprecated by November 30, 2021. Due to exceeding the budget allocated for this project, a meeting will be scheduled for heads of department to discuss how the extra expenses may impact budgeting for other projects.

The company has acquired and installed new planning software (PlanZone), which is projected to enhance project planning and ease operations in new territories. However, unexpected hardware and training issues have slowed progress. Deadlines for the migration have thus been extended. Meanwhile, implications of the extra expenses will be factored into budgeting for upcoming projects.

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  • Project Management

What is Project Status? Report Examples, Terms, Best Practices

Home Blog Project Management What is Project Status? Report Examples, Terms, Best Practices

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Project management is a complicated process with many phases, tasks, and stakeholders. Project status reporting is a vital part of project management because it lets people know how a project is going and points out any problems or risks that could hurt its success. This article will discuss status reporting in project management, including what it is, why it is crucial, and how to create an effective report.

Also, while discussing project status report templates, we will examine a framework and format for providing details about a project's progress. Here, getting a Project Management online certificate course will be helpful for you in becoming a professional in project management.

What is Project Status?

"Project status" refers to a project's current condition or progress. It provides an overview of how the project tasks are progressing overall. Usually, a project status report includes information about how far the project is from its goals, which activities have been completed, what tasks are still being worked on, what resources have been used, the deadline, the budget, any risks or problems that have come up, and any other relevant information.  

The status of a project is a crucial tool in the project management process. We must check the state of the project frequently to understand its condition. Most of the time, stakeholders are kept up to date on the status of a project through regular status reports, meetings, or other forms of communication. An accredited PMP certification demonstrates a high level of knowledge and expertise in project management, including an understanding of project status.

Common Project Status Terms

  • Upcoming: Projects that are scheduled to be started in the near future but have not yet started.
  • Pending: A project that has begun but has not yet been completed and is awaiting further action or approval to complete.
  • Overdue:  This indicates that the project has passed its completion date and is behind schedule.
  • Not Started: This term means that a project has been approved but has not yet begun.
  • Active:  A project that is currently ongoing and is in progress.
  • Priority:  The term "priority" defines how important or urgent a task or project's goal is in relation to other things.
  • Canceled: The project ended before completion. This could be due to a variety of factors, including changing goals, budget limits, or unexpected events.

Project Status Categories

1. New Project

A new project is in the early stages of development or planning. It is an unfinished project with undefined goals, scope, timelines, and resources. When a project is accepted but not yet started, it is considered new.

2. Open Projects

Projects that are still in progress and haven't been finished or closed out. Such a project is given to a group or individual team member for additional work.

3. Projects in Progress

This category usually contains information regarding the project's progress, milestones reached, problems encountered, and risks identified. It is a crucial category for tracking the project's present status and ensuring that it stays on track to meet its goals.

4. Completed Projects

Completed projects" refers to a list of projects that have been finished, with all deliverables and objectives met. The project's overall performance may be evaluated using this data, and it can also be used to determine where future projects need to improve.

What is Project Status Report?

A project status report is a document that describes the current status of a project. These reports are used by project managers to update stakeholders on the status of the project and to track expenses, hazards, time, and work. Project status reports are also useful for identifying problem areas and making necessary changes to the project plan. PRINCE2 courses online can help project managers understand how to manage projects using this methodology and create effective status reports.

Depending on the requirements of the stakeholders, a project status report content might vary, but often includes the following factors:

  • Project Summary
  • Key accomplishments
  • Present status
  • Hazards or issues

Project Status Update

A project status update typically includes information about the completed, ongoing, and upcoming tasks. It lets project managers share important information with their team members, sponsors, clients, and other stakeholders and keep everyone up to date on the project's progress.

Project Status Chart

A project status chart is a graphic representation of the growth and development, status, and performance of a project. Its purpose is to let important people, like project managers, team members, sponsors, and clients, know how the project is going. Different metrics and indicators might be shown on the chart.

Project Status Dashboard

A project status dashboard is a visual illustration of the key performance indicators (KPIs) and the status of a project. It gives a rapid and easy-to-read picture of a project's health and development, allowing stakeholders to quickly detect and address any possible difficulties.

How to Write a Project Status Report?

A project status report is a document that summarizes a project's progress, identifies any issues or challenges, and highlights accomplishments. It acts as a tool for project managers, team members, and stakeholders to communicate about the project's progress.

The following are the steps involved in writing a project report:

  • Start With an Introduction: Begin by demonstrating the project by naming it and offering a summary of its goals and scope. It is useful for businesses that work on many projects at a time.
  • Describe the Project’s Current Status: Summarize the project's current status, including completed milestones, continuing work, and upcoming deliverables. When creating a summary of your project status report, you can concentrate on the most significant details from each area.
  • Identify Challenges: Determine any issues or challenges that the project is experiencing. Be clear about the problem and describe how it will affect the project's duration or budget.
  • Highlight Milestones: To keep stakeholders informed and interested in the project's success, highlight milestones in your project status report. Determine the project milestones, which are significant accomplishments that indicate crucial points in the project's growth.
  • Mention your Budget: Provide an outline of the project's budget, including any expenditures made to date and any anticipated costs in the coming time. Highlight any budget exceeds or underruns and explain any budget modifications.
  • Provide Next Steps: Describe any upcoming activities for the following reporting period. Provide specifics on deadlines, deliverables, and any risks that impact these planned activities.
  • Write the Conclusion: Finish your report with a summary and a call to action for stakeholders. This could be a request for more resources, feedback on the project's progress, or an appeal for support.

Project Status Report Examples & Templates

A pre-designed document known as a project status template describes the essential details that must be included in a project status report. The template provides a framework and format for presenting information about the project's status, such as accomplishments, the current status, challenges, risks, the budget, milestones, and suggestions for the project's next steps.

You can create Project status report rapidly by downloading the ready-to-use templates. The templates are available in MS Excel, Word, and Google Docs formats. The following are some examples of project status templates:

1. Executive Summary Templates

Download Executive Project Report Template - Word | PDF

2. Budget Report Templates

Download Simple Project Budget Template - Microsoft Excel | Microsoft Word

3. Risk Report Templates

Download Basic Risk Assessment Template - Excel

4. Progress Report Templates

Download Daily Project Progress Report Template - Excel | Word

Best Practices for Presenting Project Status Reports

Project management requires that stakeholders be aware of project progress updates. The following are some best practices for delivering project status reports:

1. Know your Audience

Consider the audience's interests, expectations, and level of understanding of the project before presenting the report. Make the presentation relevant to the audience by tailoring it to their needs.

2. Keep it Simple

Don't wrap the report with pointless details if you want it to be successful. Keep it brief and only cover the topics that require coverage. To avoid confusing the audience, stay away from complexity and technical phrases.

3. Use Visual Representation Tools

Use graphs, charts, and other visuals to strengthen your points. Visuals can speed up and improve the understanding of difficult content.

4. Better Communication

Effective communication promotes team collaboration. Team members can collaborate to address problems and reach accurate decisions by communicating project objectives, developments, and challenges.

5. Address Risks and Issues

Be open and honest about any risks or problems that could affect the project's budget or schedule. Describe a strategy for overcoming these obstacles and include any resources required.

6. Highlight Milestones

Celebrate accomplishments and highlight milestones that are achieved. It can help to keep team members motivated and interested.

Benefits of a Project Status Report

Listed below are a few benefits of a project status report:

  • Responsibility: A status report helps hold team members responsible for their tasks and goals. It shows who is responsible for what and lets project managers see how things are going and find any problems.
  • Risk Control:  A status report can help find risks and issues before they become big problems. By looking at the progress report often, project managers can deal with challenges and reduce risks before they happen. This can help keep the project on track.
  • Managing Costs: Cost control is not easy. But with regular project reports, it's easy to see where your money is going and keep track of your spending.
  • Better Communication:  Project status updates let everyone know how the project is going. They assist stakeholders in understanding how the project is progressing and what obstacles must be solved.
  • Better Decisions: Project status reports give project managers facts and insights that help them make well-informed decisions. They can spot trends and problems that need fixing and decide how to keep the project on track.

Project status reporting is an essential part of project management. It helps stakeholders understand a project's status and locate any challenges or risks that can threaten its success. Project managers may give stakeholders clear and regular updates by using project status report templates, ensuring everyone is on the same page and working towards the same objectives.

By adhering to the aforementioned best practices, project managers may produce efficient status reports that keep stakeholders updated and their projects on schedule. KnowledgeHut's Project Management training program is the best choice for getting a professional certification and for knowing all the above-mentioned aspects of project management project status.

Frequently Asked Questions (FAQs)

A good project status update is short and gives information about the project's progress, successes, problems, and the next steps.

Using charts, graphs, and timelines is an approach to showing visually how well your project is going.

The project status report should be sent to everyone involved in the project, such as the project team, sponsors, clients, and anybody else who needs to know.

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Satish T writes on project management and the many approaches used in projects across different sectors. He honed his fundamental writing talents in article production after discovering that the creation of content is essential when describing any product. Satish's areas of interest are fact-finding research, Search Engine Optimization, and skill development.

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What is the Difference between In Review and Under Review?

DiscoverPhDs

  • By DiscoverPhDs
  • October 6, 2020

Difference between the journal paper status of In Review and Under Review

When you submit a research manuscript for peer review , the journal may report the status of the review as “in review” or “under review”.

From a purely grammatical perspective there’s not much difference between the two terms. It may be that one journal uses the term “in review” and another the term “under review”, both to signify the same thing: that your academic paper is now being reviewed by experts in your field.

Some journals may however use both terms to represent different stages of the review process. In this case you’ll see the status of your submitted paper change from “in review” to “under review”:

This means that you have successfully submitted your manuscript to the journal and your submitted documents are now being verified. This part of the submission process will include ensuring that you have uploaded all necessary documents and that the content of your manuscript is suitable for the theme of the journal. This initial review process is typically performed by one of the editorial staff at the journal.

Under Review

When the status of your manuscript changes to under review, this means that it has passed the initial editorial checks. The journal has confirmed that you’ve uploaded and submitted the correct documents and that the content of your paper is relevant to your journal. The status of under review means that the paper has been sent to external expert reviewers and your paper is now being assessed by them.

Note however that some journals may use the reverse of the above if making a distinction between the two terms. That is to say that some journals may have the status of the submitted paper as under review whilst they assess its suitability for review and the status in review when it’s actually being assessed by reviewers.

You may also notice that the date associated with the status of under review changes even though the actual status does not. In these cases, it’s likely an update from the journal to indicate that the associate editor has sent the manuscript to a new peer reviewer for assessment.

This sometimes happens during the peer review process where the journal editor may send out the submitted manuscript to several potential reviewers who don’t respond with a decision or recommendation; to progress the review process, the editor then sends the manuscript to different reviewers. This is one of the reasons why the peer review timeline can sometimes be so variable.

It’s becoming more common for journals or the corresponding author to make a preprint version of your journal submission available to read. After you receive reviewer comments and have submitted a revised manuscript, then this revision may then also be made available in an early sharing format. Following the final decision, the accepted manuscrip t should be the publication version that replaces the previous versions of the submission that were made available as preprints.

You should have the option to not make your project work publicly available under it’s been peer reviewed; in some cases this may be a requirement placed on you by your funders.

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Progress Report: What is it & How to Write it? (Steps & Format)

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Want to create a progress report to highlight the project’s achievements? No worries, we have got you covered! Read on…

A quick question – on a scale of 1 to 10, how important is it to regularly keep track and provide project updates to your supervisors, colleagues, or clients? The answer is 12! Simply, because nobody likes being left in the dark!

For any project in a company, people around it need to be well-informed about the project status, the research being done by the project team, their decisions, and the scope for improvement. These updates are an integral part of project management and ensure that every team member is operating efficiently with their goals being met on time.

One way to showcase the status of your project and keep track of it is to write a powerful  progress report!

In fact, the American Society for Training and Development shows that having a specific place to check your progress increases the probability of  meeting a goal by 95%.

Progress reports are a great place for project managers to inform and engage their supervisors, clients, or associates, about the progress they have made on a project over a certain period.

If executed well, progress reports provide a quick overview of how things are humming along, offering valuable insights to increase productivity, provide the necessary guidance, and quickly solve emerging difficulties.

However, writing a progress report can be a little daunting, especially, when you have a diverse team and various sub-projects to manage. Well, don’t fret! We’re going to fix that. In this blog post, we’ll teach you everything about progress reports, why they are important, and how you can write one that will make everyone say ‘wow’!

  What is the Progress Report? (Definition)

A progress report is a document that explains in detail how much progress you have made towards the completion of your ongoing project.

A progress report is a management tool used in all types of organizations, that outlines the tasks completed, activities carried out, and target achieved vis-à-vis your project plan.

In a progress report, you explain any or all of the following:

  • The amount of work complete?
  • What part of the work is currently in progress?
  • The problems or unexpected things that have occurred?
  • What work is pending?
  • How the project is going in general?

Read more:  How To Write An Impressive Project Proposal?

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Why are Progress Reports Important?

No project manager wakes up thinking “ I wish I could make reports for my supervisor and team all day” ! We get it. Writing progress reports are not very fun.

However, you know that writing progress reports are part of the deal. Progressive reporting demands talking with your team or client to understand the goals and showcase the information that closely relates to the said goals.

Whether the report is about updating the investors, marketing performance, or resource management. These reports let everyone see what’s going well and what isn’t.

It also assists managers to see the overall success or failure of projects. Furthermore, progress reports help to:

1. Make Information Transparent

The glue that holds together any relationship is visibility and transparency. A well-defined progress report directly presents how your work affects the project’s bottom line and showcases the rights and wrongs!

By adding transparency to your project plan, you can build an unmatched level of credibility and trust with your team and clients.

2. Encourage Constant Interaction

Creating and discussing progress reports results in constant communication and keeps everyone in the loop. Being in constant contact with others on a weekly or monthly basis ensures a clear understanding of roles and responsibilities.

3. Improve Project Evaluation and Review

Previous progress reports will help you in clarifying loopholes, and systemic issues, and examine documents to find out what went wrong, what can be done right, and which area needs improvement.

4. Provides Insight for Future Planning

When a progress report shows all the delays that have occurred, the supervisor or a project manager can monitor and investigate the issue that hindered progress and take additional steps to prevent them from happening in the future.

Read more:  How to Write Project Reports that ‘Wow’ Your Clients?

How to Write a Progress Report with 4 Simple Steps?

Progress reports are essential documents for tracking project plans and initiatives, but if the readers and writers are not in sync, these reports can be a hit-or-miss exercise for everyone involved.

Therefore, here are some steps to help you deliver the right information to the right people at the right time.

Step 1. Explain the purpose of your report

There are many reasons for someone to write a progress report. Obviously, for many of them, it’s to brief the progress and status of the project.

Readers might also want to know detailed information about the project’s purpose, its duration, and other important insights.

Step 2. Define your audience

Once you have sorted out the purpose of writing the progress report, consider the type of audience you will be targeting and the details that your readers are going to acknowledge in the report.

These can be, what decisions your readers are going to need to make after reading the progress report, the information they are going to need to know to oversee and participate in the project effectively, etc.

Step 3. Create a “work completed” section

In this section, you should describe everything that has already been done and the best way to do this is to mention the completed tasks chronologically.

You can specify dates, tasks you and your team were working on, information on key findings, etc.

Step 4. Summarize your progress report

In the summary section, provide the essential details about the to-do and completed work. Also, add a short description of the problems your team encountered, recommendations from your supervisor for their resolution, and whether any assistance on the project is required.

Read more:  Business Report: What is it & How to Write it? (Steps & Format)

Creating a Progress Report that Stands Out with Bit.ai !

If you are planning to show a progress report that looks exactly like any other bland report, chances are your readers are just going to skim it along the way or won’t read it at all.

Well, to lure your reader’s attention and proudly display the work you have done on the project, you have to make the progress report irresistibly compelling!

How about awesome visuals, accompanied by quality content that could grab the reader’s interest and encourage them to read the whole thing? No doubt, everybody likes reading something easy to grasp and visually stunning!

Luckily, we have got the perfect tool for you that will provide a reading experience like never before and bring your grey-scale progress reports to come alive! A solution like  Bit.ai

Bit.ai: Document collaboration platform for creating progress reports

Bit is a new-age cloud-based document collaboration tool that helps teams create, share, manage, and track interactive workplace documents.

Bit helps you make sure your reports are more than just plain bland text and images. Thus, apart from allowing multiple users to collaborate on reports, Bit also allows users to share any sort of rich media like campaign video, tables, charts, One Drive files, Excel Spreadsheets, GIFs, Tweets, Pinterest boards, etc. Anything on the internet with a link can be shared and Bit will automatically turn it into visual content.

Bit has a very minimal design aesthetic which makes every design element pop, awesome readability, and rich features that will prevent collaborators from messing up any documents and help them rethink the way they work!

Besides writing progress reports, you can easily create other beautiful documents like the statement of work , project documentation, operational plan , roadmap, project charter , etc. in a common workplace for other team members to collaborate, document, share their knowledge, brainstorm ideas, store digital assets, and innovate together.

The best part is that this knowledge is safely secured in your workspaces and can be shared (or kept private) with anyone in your organization or the public!

Bit features infographic

All-in-all Bit is like Google Docs on steroids! So, no more settling for those boring text editors when you have an excessively robust solution to walk you through!

Still, not sure how Bit can help you create that perfect progress report to woo your readers? Let’s see some more of Bit’s awesome capabilities!

Key Benefits of Creating Your Progress Reports on Bit.ai

Simple, clean UI:  Bit has a very minimal design aesthetic to it, allowing a newbie to quickly get on board with the platform. Even though the platform is feature-rich, it does a great job as to not overwhelm a new user and provides a systematic approach to work.

Organization of information:   Information is often scattered in cloud storage apps, emails, Slack channels, and more. Bit brings all your information in one place by allowing you to organize information in workspaces and folders. Bring all your documents, media files, and other important company data in one place.

Brand consistency:  Focus on the content and let Bit help you with the design and formatting. Bit documents are completely responsive and look great on all devices. With amazing templates and themes, Bit docs provide you with the type of brand and design consistency that is unheard of in the documentation industry

Smart search:  Bit has very robust search functionality that allows anyone to search and find their documents swiftly. You can search workspaces, folders, document titles, and the content inside of documents with Bit’s rich-text search.

Media integrations:  Companies use an average of 34 SaaS apps! No wonder why most of our time is spent hopping from one app to the next, looking for information. This is why Bit.ai integrates with over 100+ popular applications (YouTube, Typeform, LucidChart, Loom, Google Drive, etc) to help teams weave information in their documents beyond just text and images.

Multiple ways of sharing : Bit documents can be shared in  three different states :

  • Live state : A live state meaning that all changes that you make to the document will update in real-time. If you are sharing your documents with clients, partners, or customers they will always get your most up-to-date changes.
  • Embeds : You can embed Bit documents on any website or blog. Bit docs are fully responsive and render perfectly on your website.
  • Tracking : You can track your documents and gather real-time insights to understand how users interact with your content. See how much time users spend viewing documents, scroll ratio, user information, and more.

Our team at  bit.ai  has created a few more templates to make your business processes more efficient. Make sure to check them out before you go, y our team might need them!

  • Training Manual Template
  • Brainstorming Template
  • Meeting Minutes Template
  • Employee Handbook Template
  • Transition Plan Template
  • Customer Service Training Manual Template
  • Employee Contract Template
  • Performance Improvement Plan Template

A well-defined progress report is like the pulse of a project! It determines your relationship with your readers, highlights all the updates- big or small, and keeps everyone on the same page. Remember, depending on the complexity and scope of the project, you might need to share your progress report on a weekly or monthly basis for better efficiency!

Once you follow all the steps that are mentioned above, your reports are surely going to feel like a breeze of fresh air to your readers, making you look credible and professional. So what are you waiting for?

Do you write such reports in your organization, if yes, which tool do you use? Let us know in the comments below or tweet us @bit_ai

Further reads:

  • Technical Report: What is it & How to Write it? (Steps & Structure Included)
  • 11 Amazing Goal Tracking Apps and Tools! (Free & Paid)
  • 7 Types of Reports Your Business Certainly Needs!
  • Performance Report: What is it & How to Create it? (Steps Included)
  • Formal Reports: What are they & How to Create them!
  • KPI Report: What it is & How to Create a Perfect One?
  • How to Write a Project Charter Document?

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Writing Documents for Classes

Progress reports.

Progress reports are common and critical documents in science and engineering, typically when you are part of a research team reporting to a funding agency about your progress on work you are doing for that agency. The basic point of a progress report is to summarize the status, progress, and likely future for a particular project. In a progress report you are often expected to commit to an exact schedule for the project completion, discuss the status of the materials being used and account for the money spent, and summarize concretely both the current findings and the predicted results. The professionalism of the progress report is often vital to the future of the project.

In classes and projects involving writing, progress reports are used as a way for you to summarize your progress to your teacher or advisor, who will typically give feedback on whether he or she is satisfied with your progress. These reports could feel like a mere formality or a waste of time to you, but they are an excellent opportunity to articulate some of the key sentences of your final report and even pose questions in writing to your audience. The rules for writing progress reports are a lot more flexible in a classroom or lab than they are on the job, with a lot less at stake, so you should take full advantage of the opportunity for practice.

For more ideas on writing progress reports, I recommend that you visit:

“Progress Reports” article from the Department of Engineering at Penn State

“Guidelines for Writing Reports” from networklearning.org

Style for Progress Reports

The following stylistic advice can be applied to most progress reports you write:

  • Include a working title and the words “Progress Report” at the top of the page.
  • Use section headings in the report to simplify both the writing and reading process.
  • Open the report with a “Scope and Purpose” section, where you give a condensed version of your future report’s introduction and objective.
  • Always include a section entitled, for example, “Progress,” which summarizes the work’s pace and progress and explains any snafus, dilemmas, or setbacks.
  • Always include a section entitled, for example, “Remaining Work,” which honestly assesses the work that must still be completed. Think right on the page in this section, posing questions, speculating meaningfully, exploring your options.
  • Always include a section that projects the expected results. Commit to a schedule for obtaining those results if possible.
  • If necessary, include a section in which you directly solicit advice from your teacher or advisor. Be forthright and professional about the nature of the advice you need.
  • Keep your paragraphs short and focused—just a few paragraphs per section, typically.
  • Your tone can often be straightforward and familiar—therefore, as a rule, you can use “I” and “you” freely—but do not lapse into informality.
  • Avoid being overly optimistic, pessimistic, apologetic, cocky, or self-deprecating.
  • Style For Students Online. Authored by : Joe Schall. Provided by : The Pennsylvania State University. Located at : https://www.e-education.psu.edu/styleforstudents/ . Project : Penn State's College of Earth and Mineral Sciences' OER Initiative. License : CC BY-NC-SA: Attribution-NonCommercial-ShareAlike
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Progress Report: What is it & How to Write it? (+Examples)

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Picture this: You're a project manager juggling multiple tasks, deadlines, and team members. Keeping the balance between different tasks is hard but very important.

Enter the progress report, your secret weapon in conquering chaos and ensuring smooth sailing.

But what exactly is a progress report, and how do you craft one effectively? In this blog post, I'll demystify progress reports and guide you through the process of writing one.

From daily progress reports to weekly progress reports, using practical progress report templates and a tried-and-true format.

What is a Progress Report?

A progress report is a vital tool in project management , designed to keep different types of stakeholders informed about the ongoing status of a project.

It's a concise document highlighting current achievements, challenges, and goals, allowing the project manager to track progress and make necessary adjustments.

Project progress reports are one of the most important types of project management reports . They help maintain transparency, communication, and accountability within a team, ensuring everyone is on the same page. They also provide valuable insights for decision-makers, helping them gauge the project's overall health and success.

Here's what you can expect to find in a typical progress report:

  • Project Overview: A brief summary of the project's objectives and scope.
  • Current Status: A snapshot of where the project stands regarding completed tasks, milestones reached, and overall progress.
  • Challenges and Issues: Any technical difficulties, resource constraints, or personnel issues.
  • Next Steps: The immediate tasks and goals on the horizon and how the team plans to tackle them.
  • Progress Report Format: The layout of the report can vary depending on the organization's preferences or industry standards.

Writing a progress report can seem daunting, but it doesn't have to be. You'll create a valuable document that keeps everyone informed and aligned by breaking it down into manageable sections and using clear, concise language.

Embrace the progress report writing skill and watch your team's productivity and communication soar.

Why are Progress Reports Important?

Why is a progress report important?

Progress reports play a vital role in project management, serving as a communication tool to keep stakeholders updated. Let's delve into why progress reports are crucial for the success of any project or business.

Transparency and Accountability

Progress reports eliminate ambiguity and promote transparency. By regularly sharing project updates with stakeholders, the project team is held accountable for their work. This accountability ensures everyone is on track to meet the project milestones and objectives.

Identify Potential Issues Early

Progress reports help identify potential problems before they escalate. Team members can spot bottlenecks, delays, and other issues by examining project data and analyzing the progress report.

Early detection enables the team to take prompt action and prevent these issues from derailing the project.

Effective Decision-Making

Armed with accurate and timely information from progress reports, project managers and stakeholders can make informed decisions.

When a project progresses smoothly, management can allocate resources more efficiently or plan for future phases. On the other hand, if a project encounters challenges, swift decisions can be made to reallocate resources or change course.

Maintaining Momentum

A progress report's important aspect is maintaining momentum. When team members see their progress documented and shared, it fosters a sense of accomplishment and motivation.

This positive reinforcement encourages teams to keep pushing forward and maintain their productivity.

Improved Communication and Collaboration

Progress reports facilitate better communication and collaboration among team members. By sharing updates and insights, the entire team stays informed, reducing the chances of miscommunication or misunderstandings.

Moreover, progress reports provide a platform for team members to ask questions, provide feedback, and offer support.

Performance Tracking

Business progress reports, such as quarterly, monthly, or annual progress reports, help track performance over time.

By comparing past reports, management can gauge the business's overall health and identify trends or patterns. This historical data can inform future strategies and drive continuous improvement.

How to Write a Progress Report

Step 1: define the purpose.

The first step in writing a progress report is understanding its purpose. Progress reports inform stakeholders about the project's status, including what has been accomplished, any challenges encountered, and future planning. This allows project managers to keep everyone in the loop and make informed decisions.

The purpose of this monthly progress report is to update the management team on the project's status. It presents an overview of completed tasks, in-progress tasks, upcoming tasks, and any challenges faced during the reporting period. This report will also provide insight into key performance metrics and future planning .

Step 2: Know Your Audience

Determine who will read the progress report. Is it for higher-ups, clients, or team members? Tailor the language, tone, and level of detail accordingly.

Step 3: Set the Timeframe

Decide the reporting period – weekly, monthly, or quarterly. Choose a timeframe that best suits your project's pace and stakeholder expectations.

Step 4: Collect Information

Gather data on tasks completed, team members involved, and any obstacles faced. Consult previous progress reports, project documentation , and team members for accurate information.

Step 5: Organize Content

Break down the report into logical sections. Here’s what we suggest:

  • Summary: A brief overview of the report's contents.
  • Completed Tasks: List tasks accomplished during the reporting period.
  • In-Progress Tasks: Describe ongoing tasks and their current status.
  • Upcoming Tasks: Outline tasks scheduled for the next reporting period.
  • Challenges: Discuss any obstacles encountered and how they were addressed.
  • Key Metrics: Highlight key project performance indicators and progress towards goals.
  • Future Planning: Discuss plans for the next reporting period and any adjustments needed.

Step 6: Write the Summary

Craft a concise summary that provides a snapshot of the report. Mention key achievements, challenges, and plans for the future. Keep it brief but informative.

This progress report covers our team's accomplishments during Q1, with a particular focus on the completion of the website redesign and the initiation of our social media marketing campaign. We've encountered some challenges in coordinating with external vendors, but we've implemented solutions to overcome those obstacles .

Step 7: Detail Completed Tasks

List all tasks completed during the reporting period. Include the following information:

  • Task description
  • Team members involved
  • Start and end dates
  • Any relevant metrics (e.g., hours spent, budget used)
  • Task 1 – Implement a user login system.
  • Team members: Jeff and Sarah.
  • Start date: January 1st.
  • End date: January 15th.
  • Metrics: 98% successful login rate.

Step 8: Discuss In-Progress Tasks

Outline ongoing tasks, their current status, and expected completion dates. Explain any delays and their impact on the project timeline .

  • Task 2 – Develop a mobile app.
  • Current status: 70% completed.
  • Expected completion date: February 15th.

Step 9: Describe Upcoming Tasks

Identify tasks scheduled for the next reporting period. Provide details such as:

  • Assigned team members
  • Estimated start and end dates
  • Dependencies on other tasks
  • Task 3 – Launch marketing campaign.
  • Assigned team members: Anas and Mark.
  • Estimated start date: February 16th.
  • Estimated end date: March 1st.
  • Dependencies: Completion of mobile app development.

Step 10: Address Challenges

Discuss any challenges encountered during the reporting period. Describe how they were resolved or any plans to address them in the future.

  • Challenge 1 – Unforeseen technical issues causing delays.
  • Resolution: Increased resources and adjusted project timeline to accommodate the additional time required.

Step 11: Present Key Metrics

Highlight key project management performance indicators and progress toward project goals. Use visuals like charts or graphs to make the data more digestible.

  • Metric 1 – User registration rate.
  • Current status: 500 new users per week.
  • Target goal: 1,000 new users per week.

Step 12: Plan for the Future

Discuss plans for the next reporting period, including any adjustments required. This may involve reallocating resources, revising timelines, or redefining objectives.

In the next reporting period, our focus will shift to improving user retention and engagement. We plan to implement new features based on user feedback and optimize the onboarding process.

Step 13: Proofread and Revise

Review the report for clarity, accuracy, and readability. Ensure all information is presented in a clear, concise manner.

Step 14: Submit the Report

Submit the progress report to the relevant stakeholders, ensuring they have ample time to review and provide feedback.

Example Progress Report Template

Use this template as a starting point for your progress report:

By following these steps and guidelines, you'll be well-equipped to write an effective progress report that keeps stakeholders informed and drives project success. Clear communication is key to maintaining momentum and ensuring everyone is on the same page.

Examples of Progress Reports

1. business progress report.

Business Progress Report

A business progress report helps track company growth, accomplishments, and areas for improvement. It includes:

  • Revenue and sales figures.
  • Market trends and competition.
  • Operational efficiency.
  • Employee performance.
  • Goals and milestones achieved.

2. Quarterly Progress Reports

Quarterly Business Review

These reports offer a snapshot of a project or business every three months. They cover:

  • Major achievements.
  • Challenges faced and solutions.
  • Key performance indicators (KPIs).
  • Updated project timeline.
  • Budget status.

3. Monthly Progress Reports

Monthly progress reports provide more frequent updates on projects or departments. They highlight:

  • Accomplishments and setbacks.
  • Progress towards monthly goals.
  • Resource utilization.
  • Issues and risks.
  • Action items for the upcoming month.

4. Project Status

Project Status Report

Project status reports focus on a specific project's progress. They showcase:

  • Project documentation updates.
  • Completed tasks and upcoming deliverables.
  • Risks and issues encountered.
  • Team members' performance.
  • Changes to project scope or timeline.

5. Personal Progress

Personal progress reports help individuals track their growth and development. They include:

  • Personal goals and objectives.
  • Achievements and lessons learned.
  • Skill development and training.
  • Performance feedback.
  • Areas for improvement and action plans.

Best Practices for Writing Progress Reports

Progress Report Template

Know Your Target Audience

When you create a progress report, start by identifying your target audience . Project stakeholders, team members, and future decision-makers should all benefit from your report.

Write in such a way that it is easy for them to understand. Avoid technical jargon and explain industry-specific language so everyone stays on the same page.

Reporting Frequency and Dates

Establish a reporting frequency for your progress reports. Whether weekly, bi-weekly, or monthly, maintain consistency. Include report dates and the expected completion date of the current project to provide a clear timeline.

Stick to the Project's Scope

Focus on the project's scope and stay within the project's purpose. Don't digress or include unrelated details. A concise report ensures that readers remain engaged and informed.

Review Previous Reports

Refer to the previous report to identify any changes or developments. Highlight the work completed, project deliverables , and any updates to the project plan. Doing so will maintain continuity and keep stakeholders informed about the department's progress.

Prioritize and Organize

Arrange project priorities logically, focusing on the most critical aspects first. Organize the information in a clear, easy-to-follow format. Use headings, subheadings, and bullet points for better readability.

Be Transparent About Problems

Don't shy away from discussing problems or challenges. Addressing issues helps stakeholders understand the project's status and any hurdles that may affect successful completion. Offer potential solutions or workarounds to demonstrate proactive thinking.

Back Up Progress with Relevant Data

Use relevant data to support your progress. Figures, charts, and percentages can provide a quick overview of the project's status. Make sure your data is accurate, up-to-date, and presented in an easy-to-understand format.

Highlight Team Member Contributions

Acknowledge team members who have made significant contributions to the project. This recognition boosts morale and encourages continued excellence.

Include Future Projections

Discuss what's next for the project, such as upcoming tasks or milestones. This helps stakeholders understand the trajectory of the project and anticipate the work ahead.

Keep it Simple and Actionable

Present complex ideas in a simple, easy-to-understand language. Break down complicated concepts into manageable chunks. Offer actionable insights and practical takeaways, so stakeholders can quickly grasp the project details.

Establish a Database

Create a database to store all progress reports. This repository helps stakeholders access past reports and provides valuable insights for future projects. It also ensures that information is preserved and easily accessible when needed.

Proofread and Edit

Before sharing your progress report, proofread and edit for clarity, consistency, and accuracy. This step ensures that your report is polished, professional, and easy to understand.

Progress Reporting FAQs

A progress report is most valuable when you're working on a long-term project. It's a way to keep stakeholders updated on progress and share important insights.

The primary purpose of a progress report is to provide a clear and concise overview of a project's status. This includes: – Communicating progress toward goals – Identifying potential issues and solutions – Demonstrating accountability and commitment to the project – Providing a step-by-step guide of completed tasks and upcoming work – Offering visual aids, like charts and graphs, to illustrate data A well-crafted progress report keeps stakeholders informed and fosters collaboration. It's also valuable for maintaining momentum and motivation throughout the project.

Writing Progress Reports Does Not Need to Be Hard

So, you've reached the end of this blog post. You're now equipped with the knowledge and tools to make progress report writing a breeze. Remember, it doesn't have to be a daunting task.

Keep it simple, stick to the facts, and let your progress shine. Talk about what you achieved, any challenges you faced, and how you overcame them. Use a clear, concise, structured format to ensure your message is easily understood.

To simplify the process, check out our guide on project reporting tools .

Ask yourself:

  • What are the key takeaways from this period?
  • How can I best communicate the status of the project?
  • Are there any challenges that need addressing?

Considering these questions will make your progress report informative, actionable, and engaging. And don't forget, practice makes perfect. The more progress reports you write, the easier and more efficient the process will become.

Explore Further

  • Essential Components of Project Management
  • Best Project Management Software 2023
  • The Inspiring History of Project Management. How Did It Begin?
  • 9 Essential Roles In Project Management

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Martin luenendonk.

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Martin loves entrepreneurship and has helped dozens of entrepreneurs by validating the business idea, finding scalable customer acquisition channels, and building a data-driven organization. During his time working in investment banking, tech startups, and industry-leading companies he gained extensive knowledge in using different software tools to optimize business processes.

This insights and his love for researching SaaS products enables him to provide in-depth, fact-based software reviews to enable software buyers make better decisions.

Progress Reports in Project Management: Definition, Process & More

Having to write progress reports may seem like a nuisance with all the other things you have to do, but they’re essential to ensure smooth project delivery.

This article explores:

  • What progress reports are
  • Why they’re important in product and project management
  • How to develop robust reports
  • Best practices for writing them

Let’s dive in!

  • Progress reports provide information about the status of the project: the work completed, work still to be done, and potential challenges.
  • They enable organizations to determine if the project is on track to achieve its goals .
  • By analyzing current progress and identifying obstacles , they help teams to accurately estimate the expected date of completion.
  • Progress reports also include valuable insights and lessons learned that can aid future project delivery.
  • You normally have to prepare such reports after key stages of the project and/or at regular intervals. For example, you may need to submit weekly or even daily progress reports.
  • Start writing the report by explaining its aim and summarizing the project’s purpose, the milestones you’ve achieved, and the timelines.
  • When preparing the report, collaborate with team members that have the right expertise. Sometimes they are more competent to write or deliver it than you.
  • Next, collect information from relevant sources, like team member updates, customer feedback , or product analytics data.
  • Collate the data in the report using the template used at your organization. When collaborating on the report with other team members, use software with version control.
  • Use the data to recommend changes in the project plan and follow-up actions.
  • It’s good practice to review previous reports and look for areas for improvement before you start writing a new report.
  • Using simple language, without jargon or technical terminology, will make the report easy to understand by stakeholders from different backgrounds.
  • If your report is data-heavy, use graphs and charts to make it more digestible.
  • Project management and analytics tools allow you to automate the process of project creation.
  • Userpilot is a product adoption tool that allows you to collect user feedback, track product usage, and visualize the results for easy reporting. Book the demo to find out more!

What are progress reports?

Progress reports are documents detailing the progress that the team is making toward achieving project objectives and deliverables.

Project managers create progress reports to provide an overview of the project status, the milestones that have been reached, and the tasks that the team members are working on.

Progress reports also offer information on the obstacles that the team has come across, new risks and threats that have been identified, and strategies applied to mitigate them.

Finally, reports outline the next steps to be taken.

Why are progress reports important for the project team?

Let’s be honest: most people hate writing progress reports.

However, reflecting on and documenting the progress of a project is essential for its successful delivery and enables organizations to learn and develop good practices for future projects.

Tracks project status and milestones

The main purpose of progress reports is to track project status and the milestones reached.

This is important for a number of reasons.

First, it allows you to objectively assess the effectiveness of your efforts.

Second, detailed reports help keep all team members on the same page, onboard new ones and facilitate handovers in case you decide to move on.

Moreover, they keep the key stakeholders informed so that they have realistic expectations as to when the project is going to be completed or how much it’s going to cost.

Finally, progress reports allow the senior leadership to make informed decisions as to whether to continue the project or pull the plug and divert the resources to another initiative .

This often happens when the project is unlikely to deliver on its goals within the planned timeframe or budget.

Identifies roadblocks that affect expected completion

Progress reports help team members to reflect on the roadblocks they encounter and identify opportunities to overcome them.

For example, if the tool stack is insufficient or the team lacks adequate expertise to complete their tasks, they may require additional resources to address the issue.

Sometimes a particularly difficult stakeholder, like a regulator, could be the roadblock and the team needs to work out how to bring them on their side to allow smooth project progress.

Aids in future planning of projects

Progress reports are also excellent learning opportunities.

Reflecting on what went well and the challenges you’ve encountered is essential to improve your processes at the subsequent stages of the project.

When the project starts, there’s often not enough information to make accurate predictions or estimates. However, as the project progresses and new data becomes available, your re-estimates are going to be more realistic.

By recording the lessons learned and sharing them across the organization, you help future project managers to deliver their projects successfully.

When to create a report for sharing project progress?

In waterfall project management, project managers report on their progress at the end of each of the key stages, like initiation, planning, or execution.

If the objectives are delivered in tranches or increments, there could also be a review at the end of each delivery.

This is how Agile teams work. For example, in Scrum, you’d have a retrospective at the end of the spring, normally every couple of weeks, when the product owner reports on the outputs.

Scrum teams also have daily stand-ups during which they report on what they’ve done, what they’re going to work on, and the roadblocks they’ve hit.

Ultimately, how frequently you have to provide progress reports depends on the organization and its culture. For example, for long projects, you may need to report on annual progress in Q4.

Finally, it’s common practice for all organizations to have a post-mortem review at the end of the project to reflect on the outcomes and identify lessons for the future.

How can a project manager develop a progress report?

Let’s have a quick look at the steps needed to write a progress report.

1. Define the report goals

Start writing the report by clarifying its purpose. Is it to report on achieving a major milestone or perhaps a monthly report to review the progress made since the previous report? Make this clear to your readers.

It’s also a good practice to provide some context about the project. Always provide a recap of the project goals , the milestones already reached, and the timelines. Make this brief and point your readers to your project charter, where they can find the details.

2. Decide which team members to be involved

Sometimes there are more competent team members to create a progress report or share its findings than the project manager. Even if they oversee the process, they often require insights from colleagues with specialist knowledge.

For example, if the project is going through a stage when you’re working on technical deliverables, you may require help from a member of the engineering team. If you’ve just launched a major marketing campaign, the marketing team leader may be a better person to deliver the update.

A word of warning though: while it’s perfectly fine to delegate parts of the report or lean into others’ expertise, don’t develop the habit of dumping unpleasant work on your colleagues. Ultimately, it’s the project manager’s responsibility.

3. Collect information to include in the progress reports

What information should you include in the report?

This is normally information on:

  • Tasks completed since the last review
  • Issues and risks you’ve identified
  • Reviewed project budget and schedule
  • Planned action for the next stage
  • Extra resources that are needed to carry on

The details of what you include in the report and how you gather the data will vary from project to project.

For example, if you’re writing a report on the results of a beta test , you can include customer feedback and use a product analytics tool like Userpilot to see how users are behaving in-app.

4. Create the report and share project updates

Once you have the data, you write the report.

If it’s the first one you’re writing, check if your organization uses any specific template as this can save you a fair bit of time. Alternatively, create your own template that reflects the aims of the project or simply look for one on the internet and adapt it to your needs.

If there are multiple people contributing to the report, use a cloud storage solution with version control to avoid duplicating work and ensure that everybody is working with the latest version of the report.

5. Identify changes in the project plan

One of the sections in the report is likely to deal with planned actions and recommendations for the future.

This may include a review of the project schedule or budget.

For instance, if you’re running over the budget and behind schedule or the scope of the project has changed since its initiation, you will have to reestimate the duration or cost.

6. Develop an actionable plan for future reference

Once you’ve reviewed the progress and analyzed the new information that has become available since the last review, use the insights to plan what you need to do next.

The plan should include a list of the objectives for the new review period, specific tasks needed to achieve them, deadlines, and the team members responsible.

Finally, recommend the next review date if that’s within your remit.

Best practices to follow when writing progress reports

Now that we have the basics covered let’s look at a few tips on how to write effective progress reports and potentially save you time and effort.

Analyze previous progress reports for improvements

Start writing your next report by reviewing the previous ones. See if you can spot any areas for improvement.

It’s also a good idea to collect feedback from the team members involved and stakeholders. In this way, you will be able to tailor the reports to their needs and expectations.

Use simple language to aid understanding for each team member

Product and project managers work with internal and external stakeholders from multiple backgrounds.

To communicate the findings of your report, use language that’s easy to understand for all of them, regardless of their expertise in the field.

For starters, avoid jargon and technical language. Try to explain complex concepts as if you were talking to a high school student.

This is sometimes easier said than done, so use tools to help you. For example, you can use the Hemmingway editor to assess the readability of your text and then an AI writing assistant to adjust it to make it easier to understand.

Finally, try to put yourself in the shoes of your target audience. If you’re writing for senior leadership , appeal to things that matter to them the most, like business goals.

Quantify progress wherever possible

Instead of relying on generalizations, use data to back up your conclusions whenever it’s possible. This will make your report more reliable and trustworthy.

If you’re in the SaaS space, this shouldn’t be an issue because the majority of user interactions with the product happen in the digital space, so it’s very easy to track and analyze them.

Just get the right analytics tool, and you will be able to track literally every user click , scroll, hover, or tap.

Use visual aids to show progress

Data can be really daunting and hard to understand, so make it more accessible for your readers by incorporating visuals.

Using graphs and charts to illustrate progress, trends , or comparisons is going to make the data not only easier to understand but also more memorable – even if someone doesn’t remember the exact figures, they’re likely to remember the overall trend.

Product analytics tools offer visualization features, so this shouldn’t be a problem, but if yours doesn’t, export the data to a spreadsheet and create the visuals there.

Automate the process for creating the progress report

Apart from automatically generating visuals, there are also other ways to automate the process of creating progress reports.

With project management tools, like Asana or Jira, you can set up automatic status updates and generate automatic reports at regular intervals.

Most of them offer integrations with storage and communication tools, like Dropbox or Slack , so you can easily collaborate with your teammates and collect the necessary information.

Finally, remember to use templates not to replicate the work every time you write a report.

There are two ways to think about the reports.

You can view them as an unnecessary nuisance that only adds to your workload and is a source of constant frustrations.

Alternatively, you can treat them as an opportunity to reflect on and improve your processes for more effective project delivery.

If you’re in the latter camp and would like to learn how Userpilot can help you prepare data-driven progress reports that resonate with your stakeholders, book the demo!

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Progress Report: How to Write, Structure, and Make Project Progress Visually Attractive

Picture this: Days or weeks into a project, your supervisor asks for a progress report.

Depending on your experience with writing progress reports, you might respond with readiness, anxiety, or confusion. Where do you begin? How do you know you’ve created a satisfactory or even amazing final report? Fear not—the expert team here at Piktochart is here to help.

In this progress reporting guide, we’ll not only give you top tips on how to write a successful report but additionally provide you with progress report templates and checklists to keep you focused on the important stuff. We begin, of course, with the all-important question anyone from a newbie to even a seasoned professional might have: “What is a progress report?”

Table of contents:

What is a progress report, why is a progress report important.

  • How to write a progress report
  • How to structure a progress report
  • Free progress report templates you can edit right away

Progress report checklist

In case you prefer watching over reading, feel free to check out the video summary of this blog post:

A progress report is exactly what it sounds like—a document using simple and straightforward language that explains in detail what has been achieved and what else is needed for project completion. Essentially this document is a status update before the final report, outlining tasks completed by a team member, project manager, or team, along with what else needs to be done.

W hether you need to provide daily progress reports or even quarterly progress reports, this asset outlines the activities you’ve carried out, the tasks you’ve completed, and the milestones you’ve reached vis-à-vis your project plan .

Depending on the scope and complexity of the project, you might need to give a progress report weekly or monthly or for every 25% project milestone.

In terms of audience, a progress report is typically written for a supervisor, colleague, or client. Progress reports can be written from the perspective of one person as well as an entire team or department.

Throughout your career, you’re likely to be creating more reports than you can count (challenge for you: count them and find how many resources you’re using!).

Perhaps you find yourself spending more time crunching data and plugging numbers into graphs than actually working.

Reports don’t have to be as time-consuming as they often are. Progress report templates are time-savers! Get your free Piktochart account so you can follow along as we share more templates below.

We also tapped into the brilliance of Kevan Lee of Buffer in this interactive content experience to help you with your progress report projects.

Dive right in here, and learn some reporting hacks from Kevan .

Sometimes it might feel like writing about your progress in detail is redundant, especially when you’ve been regularly communicating with your supervisor, teammates, and client throughout the course of the project. Like any project manager, you probably think there are more important things to work on.

But this type of professional report is actually quite useful for several reasons.

1. It gets everyone on the same page

Each person who receives a copy of the report will know what has been accomplished and what is remaining. This prevents confusion about what has been or has yet to be done. Additionally, it provides proof and data about the respective project that can be cited and sourced if and when questions arise in the future.

2. Writing progress reports facilitates collaboration

This is especially important when different teams or departments work together. Knowing what another team is prioritizing helps prevent working in silos and also reduces task redundancy. Additionally, progress reporting helps a team identify areas where it can offer help or collaborate with others.

When teams can track progress on where other teams are on the project timeline, project managers get a better idea of the current status. They can reassign resources to make sure everyone is on track to hit the deadline for the current project, which can be tricky if you’re managing remote teams .

If you’d like to learn more about how you can work together with your team on a report, sign up for a free Piktochart account and try our online report maker .

3. It improves transparency and accountability by providing a paper trail

When you submit your report, you’ve placed on record that you’ve accomplished a task or explained why your results were different than expected. Once the document has been accepted, it becomes part of the project’s official documentation.

So, just in case someone accuses you in the future of failing to accomplish a task or not reporting a problem, you can point to the progress report as proof that you did so.

On the flip side, if your project ever gets nominated for an award, you can be sure validators will come seeking documents that explain how the entire thing was accomplished.

4. It improves project evaluation and review

Next time you plan for a project, your team can examine documents, including progress reports, of previous projects to find out what was done right, what went wrong, and what can be improved.

Previous reports can shed light on systemic issues, loopholes, and other causes of delay or failure—both internal and external—that must be avoided or resolved.

5. It provides insights for future planning

When the supervisor knows what tasks have been accomplished, he or she can focus on monitoring progress toward the next stages of the project.

When a report shows that delays have occurred, the supervisor is able to investigate the problems that hindered progress and take steps to prevent them from happening again in the future.

The supervisor will also be able to adjust the project timeline if absolutely needed or instruct teams to double down.

Ultimately, all the valuable insights from the project documentation can increase the chance of success for future projects.

Here is a progress report format example:

monthly report template

How to write progress report s

Have you ever found yourself stuck tapping your pen or staring at a blinking cursor, unable to begin writing?

Writer’s block is not an unusual experience when creating progress reports, especially for those whose jobs typically don’t involve drafting a long document or creating a formal report.

One reason people may find it difficult to write these reports is the thought that they’re not ‘writers.’ Yet, this is simply a negative mindset.

Reports don’t require sophisticated language—in fact, the simpler, the better.

Here are some writing tips on progress reporting:

“Piktochart is my go-to tool when I’m looking for a way to summarize data that is easy for our upper management to review. Piktochart provides me with the tools to display data in a creative, visually appealing way.” – Erica Barto, Selection, Testing & Assessment Specialist at Valero Energy Corporation Create a report, presentation, infographic, or other visuals online with Piktochart. You don’t need any graphic design experience to make professional visual content. Sign up for free .

1. Think of it as a Q&A

Before you start worrying about your reporting frequency and whether you should provide monthly reports or weekly reports, take a step back and focus on the purpose of the report itself.

In essence, the reporting process comes down to Q&A; you’re answering key questions about your progress. Imagine your manager, colleagues, or client asking you their most important questions, and you’re simply providing them with answers on the project status.

For example, let’s say that you’re organizing a weekend fair with food stalls and music and that you’re put in charge of food concessions.

The project plan might require you to have secured letters of intent (LOI) from at least 10 businesses by the end of the first month.

Your progress report would then outline the companies or entrepreneurs who have sent LOIs, including a description of their businesses and plans for their food stalls. If talks are in progress with other businesses that haven’t yet sent LOIs, you can include that and explain when they’re expected to send in their letters.

On the other hand, if you haven’t met your target, you’d have to explain why but also narrate the efforts you have exerted and the expected timeline for achieving the desired results.

roadblock, solution, timeline, problem solving

2 . Use simple and straightforward language

This doesn’t mean you can’t use technical jargon.

For example, if you’re in the construction business, you don’t have to avoid using terms like “tender” or “variation” or “risk management.”

But otherwise, speak plainly. Use clear and concise language.

One misconception in business writing is that complexity impresses. In truth, it only causes confusion. Fact is, being able to speak plainly about your subject indicates that you understand your subject matter inside out.

Let’s get specific. One thing that makes business documents dreary is the transformation of verbs into nouns—just like I did there.

If we had to rephrase that to keep the verb, we’d write, “transforming verbs into nouns.” It sounds simpler and gets to the point.

an infographic about how to transform verbs into nouns, tips for writing a progress report for project managers

3 . Avoid using the passive voice where possible

Sometimes, you can’t avoid using the passive voice in formal documents that prohibit the first-person point-of-view. But when done well, it helps to make your progress reports more relatable.

Going back to the food concession example, a passive sentence would read: “Research on potential food concessionaires was carried out.”

To make that sentence active, give it an actor (which is the team in this case), as in: “The team researched on potential food concessionaires.”

4. Be specific

A study published in the Journal of Cognitive Neuroscience found that when you use concrete words, you tend to engage both the left and right parts of the brain, while the right region tends to remain unstimulated by abstract words.

While the jury is still out on exactly how word meanings are represented in the mind, we can agree that the phrase “a merry sound” doesn’t stir the imagination as much as “tinkling bells”.

“A hot day” doesn’t activate visual imagery as much as “a melting popsicle” does. When a reader’s mind is stimulated by words, it’s less likely to drift off.

melting popsicle, imagery

Taking the previous example, “researched on potential food concessionaires” doesn’t evoke a visual image. Meanwhile, “built a list of 50 potential food concessionaires” is more concrete, especially when you add details of what food items might be sold.

5. Explain jargon if needed

This depends on who will be reading your progress reports, and if you’re using very specialized jargon that only members of your team would be familiar with.

For example, in a report written by a construction team addressed to the project manager , construction jargon could be used as the recipient obviously understands it.

6. Spell out acronyms when they first occur in the document

Don’t assume that every single person reading the report will understand all the acronyms you use without you spelling them out.

For instance, in construction work, SWMS should first be spelled out as “safe work method statement”. ‘Pre-starts’ should be spelled out as ‘pre-start checks’. So in your report, it would look like this: “safe work method statement (SWMS)”, then all subsequent references are free to just be SWMS.

7. Stick to facts

Avoid providing an opinion, unless it’s part of the project.

For instance, your task might be to analyze data and offer your interpretation and prediction. In that case, you can offer your speculation and point of view, as long as you have evidence to back you up.

8. Use graphics to supplement the text

Avoid writing down a long series of numbers in a sentence. Try using different types of graphs , tables or charts, especially when dealing with a series of numbers.

Here at Piktochart, we have many progress report templates, and the hiring progress report below is a great example.

hiring progress report template

When using graphs or charts, try out several types to determine which ones best present your data. You might use a bar graph , pie chart , line graph , or even scatter plot . When doing so, though, spend time distinguishing different data sets from the others by using labels and colors.

Don’t worry if this sounds daunting—there are plenty of software that can help you visualize data , including the most basic examples, MS Excel and Numbers for Mac.

How to structure progress report s

You may still be wondering about the exact process of how to write a progress report. Armed with all of these practical tips, how do you put the report together?

First, it depends on the type of report, as well as the intended reader. A progress report may be written daily, weekly, or monthly. It may be written for an individual or a team.

As you’ll see in the examples below, the main parts of a progress report are:

1. Introduction

This part provides an overview of the contents of the progress report. It’s best to write this after you’ve completed all the other parts of the report. That way, you’ll be able to provide an accurate summary.

Keep it short and simple. One or two paragraphs will do.

2. Accomplishments

Numbers and details are your friends, especially when writing this section of the progress report. The accomplishments you write should correspond to your goals.

milestones reached in a progress report

What were your goals for the period covered by the report?

This could be a goal for the day, week, month, or quarter. On the other hand, it could be a team goal, too.

Be concrete when writing goals. For instance:

goals for next month in a progress report

Avoid providing too much detailed information. The simpler this section is, the easier it is for stakeholders and the project team to see the project priorities.

4. Roadblocks

Explain what situations, if any, prevented you from achieving your goals, or may have hindered the project’s progress.

But don’t stop there. Be proactive and present an action plan and timeline for resolving the roadblocks. Include details, such as funds, materials, and human resources you may need to implement the solution.

Progress reporting templates you can edit right away

To guide you better, here are progress report template examples that are visually attractive and highly readable.

These templates are available if you sign up for a free Piktochart account . Once you log in, use any of the templates below and edit the elements and text to make it your own.

1. Daily progress report s

A daily progress report includes your goals for the day, as well as your accomplishments the previous day. It also explains challenges encountered in performing tasks and achieving goals.

Another section under the daily report is ‘lessons learned’. These need to be directly related to the day’s tasks and challenges, as well as to the previous day’s accomplishments.

daily progress report, report template piktochart

2. Weekly progress report

Weekly progress reports provide a week-by-week breakdown of what has been accomplished and what tasks remain to be completed.

Just like a daily report, a weekly progress report may include challenges and lessons learned. Examples are included in the templates below.

To get a better idea of this, let’s go back to the events example:

  • Many potential vendors were attending a week-long industry convention; couldn’t book meetings.
  • Potential vendors didn’t read the entire email.

example of challenges

Lessons Learned

  • Consider industry events when planning a timeline for contacting clients
  • Introductory emails must be short and have readable formatting

example of lessons learned

3. Monthly progress report ing

A monthly report is necessary for projects with longer durations. The report may provide both monthly and quarterly data on project progress.

cover of a monthly progress report template

4. Team progress report s

Team progress reports provide information on both team and individual milestones and progress status. Now this one is more complicated, simply because it involves several people who may have worked on different tasks.

It’s not enough to just let one person make the report. Of course, one person can do the typing, but everyone must provide input and feedback.

One way to keep a record of different team members’ input is to keep track of edits they have made.

To do this, simply enable tracking of changes on a Word document, or on Pages for Mac users. When working on a collaborative tool like Google Docs , click the pencil icon on the top-right part of the window, and choose “Edits become suggestions” on the drop-down menu. Here’s what that looks like:

suggesting mode google docs

On the other hand, team members can insert comments or questions. Again, you can do this easily on a Word document, as well as on software that let you comment on shared documents, like Google Docs and Piktochart .

Here’s what it looks like in Piktochart (learn more about this feature in our guide to annotated comments for teams ):

Here’s one example of Piktochart’s many team project report templates .

team progress report, template piktochart

One last thing… You’ve finally finished typing up your report—breathe a sigh of relief, but don’t hit ‘send’ just yet.

Go over it at least once (better to do it more than once, especially if it’s a team report). Re-read the article, edit the content as needed, then ask a teammate to proofread with a fresh pair of eyes.

checklist for reports, tips for creating reports, report checklist

Finish your progress report on time

Be more accountable and efficient with your progress reports using Piktochart’s professional-looking and editable progress report templates.

Report header template showcase

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Plans to Expand U.S. Chip Manufacturing Are Running Into Obstacles

Delays in finishing new factories are emerging, just as the Biden administration begins handing out money to stoke domestic production.

Construction machinery and a lone figure standing on pavement in front of an industrial building. A “Made in America” banner hangs between a U.S. flag and an Arizona state flags down the side of the building.

By Don Clark and Ana Swanson

Don Clark reports on the chip industry from San Francisco. Ana Swanson reports on trade from Washington.

In December 2022, Taiwan Semiconductor Manufacturing Company, the key maker of the world’s most cutting-edge chips, said it planned to spend $40 billion in Arizona on its first major U.S. hub for semiconductor production.

The much ballyhooed project in Phoenix — with two new factories, including one with more advanced technology — became a symbol of President Biden’s quest to spur more domestic production of chips, the slices of silicon that help all manner of devices make calculations and store data.

Then last summer, TSMC pushed back initial manufacturing at its first Arizona factory to 2025 from this year, saying local workers lacked expertise in installing some sophisticated equipment. Last month, the company said the second plant wouldn’t produce chips until 2027 or 2028, rather than 2026, citing uncertainty about tech choices and federal funding.

Progress at the Arizona site partly depends on “how much incentives that the U.S. government can provide,” Mark Liu , TSMC’s chairman, said in an investor call.

TSMC is just one of several chip makers running into obstacles with their U.S. expansion plans. Intel, Microchip Technology and others have also adjusted their production schedules, as a sales slump in many kinds of chips pressures the companies to manage their spending on new infrastructure. New chip factories are hugely complex, involving thousands of construction workers, long construction timelines and billions of dollars of machinery.

The delays come as the Biden administration begins dispensing the first major awards from a $39 billion pot of money aimed at building up the U.S. semiconductor industry and reducing the nation’s dependence on technology manufactured in East Asia. On Monday, the administration said it would award $1.5 billion in grants to the chipmaker GlobalFoundries to upgrade and expand facilities in New York and Vermont that make chips for automakers and the defense industry.

But the issues that companies like TSMC face with their projects could undercut this fanfare, raising questions about the prospects of success for President Biden’s industrial policy program. The investments are expected to figure heavily in Mr. Biden's re-election campaign over the next few months.

“Nothing has failed yet,” said Emily Kilcrease, a senior fellow and the director of the energy, economics and security program at the Center for a New American Security, a Washington think tank. “But we’re going to have to see some progress and those factories actually coming online in the next few years for the program to be considered a success.”

The Commerce Department is responsible for handing out federal money from the 2022 CHIPS Act to spur domestic chip production. In addition to the grant to GlobalFoundries, the department has issued two small production grants so far. It is expected to give much larger awards in the billions of dollars to chipmakers like TSMC, Intel, Samsung and Micron in the coming weeks and months.

The government is locked in complex negotiations with these major chipmakers over the amount and timing of the awards. Companies are also still waiting for guidance from the Treasury Department about which investments will qualify for a new tax credit aimed at advanced manufacturing, which had been expected before the end of 2023.

Any delays in the process could hurt the United States as it races to reduce global dependence on chip factories in Taiwan, South Korea and China, analysts said. Rival countries are offering their own incentives to court chip manufacturers. TSMC, for example, plans to add production in Japan and Germany as well as in the United States.

The longer the U.S. government waits to distribute benefits, “the more other geographies are going to snap up these investments, and more leading-edge investments will be made in East Asia,” said Jimmy Goodrich, a senior adviser for technology analysis to the RAND Corporation. “So the clock is ticking.”

A Commerce Department official disputed suggestions that it had been slow in handing out incentives. He said the department was taking time to protect taxpayer interests and push companies to do more to bolster the domestic chip supply chain.

A White House official said the chip companies’ schedule changes were minor adjustments that were common at complex projects like the new production sites. He added that forecasts suggested there would be overwhelming demand for these chips when the facilities started making them.

A Treasury Department spokeswoman said that officials there had provided clarity on tax credits to companies planning investments and were working to issue additional guidance as quickly as possible.

The CHIPS Act authorized grants and other incentives to boost U.S. chip production, plus tax credits for investments in factories and manufacturing equipment. More than 600 companies and organizations had submitted statements of interest in the grants, the Commerce Department said, while it estimates pledges of private investment so far at $235 billion .

But most expansion plans were set when chips were scarce several years ago, after a pandemic-fueled burst of consumer spending on electronic products. That demand dried up, leaving chip makers stuck with big inventories of unsold components and little immediate need for new factories.

“Companies are rethinking how and what and when investments will occur,” said Thomas Sonderman, the chief executive of SkyWater Technology, a Minnesota chip manufacturer that has won Defense Department subsidies and is aiming for CHIPS Act funding.

One chip maker feeling the pinch is Microchip, an Arizona company. Two years ago, Microchip was swamped with orders. It applied for CHIPS Act funding to stoke production and stands to receive $162 million . Yet as sales have slumped, it recently announced two separate two-week factory shutdowns.

Microchip still plans to upgrade its factories in Oregon and Colorado that are set to receive CHIPS Act grants, said Ganesh Moorthy, its chief executive. But ordering machines to increase production capacity will have to wait until business conditions improve.

“We’ve paused on expansion,” Mr. Moorthy said.

Intel, which is expanding production, has also adjusted purchases of costly factory tools. The company recently said it didn’t expect to start manufacturing in Ohio, where it is spending $20 billion on two new factories , in 2025 as it originally expected. The change was reported earlier by The Wall Street Journal.

Still, Intel said neither construction on that site, nor plans to expand in the United States and three other countries, had slowed.

“The strategy is not changing from quarter to quarter,” said Keyvan Esfarjani, the executive vice president who oversees Intel’s manufacturing operations. “We’re staying on course.”

Some chip makers, such as Texas Instruments and Micron Technology, are plowing forward with expanding chip production for competitive reasons. New factories can help make higher-quality chips, more of them and for cheaper.

Micron is pushing ahead with building a $15 billion factory in Boise, Idaho, its hometown, and plans an even bigger manufacturing complex near Syracuse, N.Y., despite a downturn in the market for its memory chips, which store data in devices like smartphones and computers.

Scott Gatzemeier, a Micron vice president overseeing the expansion, said construction projects that took several years should be based on future chip demand rather than current conditions. Renting massive cranes and other equipment and securing construction workers, he added, are big expenses that might need to be repeated if a project is halted.

“Once you start, you don’t want to stop,” he said.

Other chip makers are unwilling to start construction without government money. Mr. Sonderman of SkyWater, for example, said his company’s plans for a $1.8 billion facility in Indiana are contingent on obtaining funds through a portion of the CHIPS Act targeting research.

At TSMC’s Arizona site, unforeseen problems have piled up over the past year.

Last summer, construction unions in the state raised issues about workplace safety and objected to TSMC’s bringing workers from Taiwan to help install sophisticated equipment in the first factory. Delays in installing machines led to an announcement in July about the production delay.

In December, TSMC and the Arizona Building and Construction Trades Council agreed on ground rules at the site for safety, workplace training, site staffing and other issues. In an emailed statement, Mr. Liu, who recently announced plans to retire, sounded hopeful that worker tensions were over.

He acknowledged “challenges” in building the first Phoenix factory, but said TSMC was still “the fastest player” among its peers in completing such projects. While he told analysts in January that the company would delay the start of production at the second factory, also known as a fab, worker skills aren’t likely to be among the reasons.

“We believe the construction of our second fab will be much smoother,” Mr. Liu said. “The workers in Arizona learn things quickly.”

An earlier version of this article referred incorrectly to the location of the Taiwan Semiconductor Manufacturing Company’s U.S. project. It will be in Phoenix, not outside of Phoenix.

How we handle corrections

Ana Swanson covers trade and international economics for The Times and is based in Washington. She has been a journalist for more than a decade. More about Ana Swanson

Parliament updates: New Closing the Gap report marks anniversary of Stolen Generations apology, doxxing to be criminalised — as it happened

The government has released its first Closing the Gap update since October's failed Voice to Parliament referendum, after earlier marking the 16th anniversary of the national apology to the Stolen Generations.

The government's Help to Buy scheme is also shaping up as the next protracted battle in the Labor-Greens housing wars, as Senate estimates continues in the second week of parliament sittings.

Look back on the updates as they happened.

Aboriginal and Torres Strait Islander readers are advised that this article may contain images and names of people who have died.

  • 4:09 AM 4:09 AM Tue 13 Feb 2024 at 4:09am ABC has received 3,000 complaints since Israel-Gaza war began
  • 2:32 AM 2:32 AM Tue 13 Feb 2024 at 2:32am Anderson faces Senate estimates, probed over Lattouf sacking
  • 1:35 AM 1:35 AM Tue 13 Feb 2024 at 1:35am Coalition calls for guarantees over government plan for 3,000 remote jobs

Live updates

That's all for the blog today.

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By Shiloh Payne

Thank you for joining us. We'll be back to do it all again tomorrow.

You can continue to stay up to date with the latest news here on the   ABC News website   and on our app.

New commisioner will bring 'critical change'

National legal service knowmore, which supports survivors of child abuse, says a new national commissioner for Aboriginal and Torres Strait Islander children will help improve the lives of Indigenous children.

"Supporting Aboriginal and Torres Strait Islander people is a pillar of knowmore's work and we are excited to see the impact of this role on a national level," chief executive of knowmore legal service Jackie Mead says. "We know that the voices of survivors must be heard to lead us forward. We will call on the strengths and ideas of survivors of childhood abuse when working with the new National Commissioner to drive the change that we know is needed," Ms Mead said.

Analysis: Barnaby Joyce's drunken behaviour raises questions, writes Patricia Karvelas

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By Tom Williams

A screenshot of a man in a suit and tie lying on his back on a footpath and speaking on the phone

ICYMI: Video of Nationals MP Barnaby Joyce lying on a footpath in Canberra's entertainment precinct at night went viral last week.

It's now the subject of the latest analysis from RN Breakfast host Patricia Karvelas , who writes:

"Polarising politicians doing things they aren't meant to be doing will always make headlines and spark rebuke and outrage. "But the incident has raised uncomfortable questions for Canberra and the political class about the standards of behaviour and if they're consistently applied across gender and race."

You can read her full analysis below:

McCarthy wants self-sustaining jobs from new program

Assistant Minister for Indigenous Australians Malarndirri McCarthy tells Afternoon Briefing that she is proud of the announcement of a new program aimed at creating jobs for First Nations Australians.

"I want to see health workers and health clinicians involved in this," McCarthy says.

"I want to see the care sector involved in this, in terms of aged care, child care, all of these are still very critical on our remote and regional communities. And they can be self-sustaining jobs."

Shipping costs increasing as result of Red Sea conflicts

Shadow Defence Minister Andrew Hastie is speaking on Afternoon Briefing about Red Sea operations.

"We have Iranian-backed Houthi rebels firing ballistic missiles, cruise missiles, and loitering munitions at ships," Hastie says. "And since November, they have fired at about 30-odd ships and they've hit about 14 or 15 now, this has economic costs."

He says the cost of moving a 40ft shipping container from Northern Europe to the Far East before Christmas was about $2,000.

"It's gone up to $4,500 today," Hastie says.

Burney on the Closing the Gap report

The Closing the Gap report was released today.

Linda Burney says there are four priority reform areas of Closing the Gap, including data sovereignty, community control, governments changing the way that they do business, and the spirit of self-determination.

"There is a lot of improvement in many of the target areas. They might not be on track but they are improving, and we must remember that."

There's still 'great pain, anguish and hurt' since the Voice referendum, Burney says

A close up of a woman speaking on a television news set

Minister for Indigenous Australians, Linda Burney , tells Afternoon Briefing's Greg Jennett that advancing truth-telling is important, despite there still being "great pain and anguish and hurt" about the failure of the Voice to Parliament referndum in October.

"We need to take our time to work closely with the Aboriginal leadership and Aboriginal organisations about how to take truth-telling forward. There's a very real commitment to that," she says. "And I think at state and territory levels, every state and territory is doing something towards treaty-making. In fact, next month, we've got the elections in South Australia of the Voice of South Australia, and we will work closely with state and territory governments in their endeavours."

What's the government's Help to Buy scheme about?

It's a plan for a shared home ownership scheme, which would see the government stump up to co-purchase houses with 40,000 low-income households.

But the Greens has clashed with the government over it.

It is calling for negative gearing to be scrapped and rents capped to guarantee its support.

Political reporter Tom Crowley explains the situation in the story below:

Greens call for government to close the gap with 'bold' actions

Senator Dorinda Cox , the Greens' spokesperson for First Nations people, has welcomed the government's announcement of a new National Commissioner for Aboriginal and Torres Strait Islander Children and Young People.

But she says Australia "continues to fail First Nations people".

"The fact that Medicare is not accessible in custodial settings is dangerous and draconian, and directly contributes to the shocking fact that 558 First Nations people have died in custody since the Royal Commission into Indigenous Deaths in Custody," she says. "Labor must commit to working with state and territory governments to allow Medicare in prisons. "Children don't belong in prison, but we are failing on this measure. That's why we must raise the age of criminal responsibility in all jurisdictions to 14. This is low-hanging fruit. Our political leaders must cease the racial vilification and incarceration of First Nations children for political gain."

Cox also calls for Labor to re-commit to establishing a Truth and Justice Commission.

UNICEF backs new commissioner role

UNICEF Australia has welcomed the government's announcement of a new national commissioner for Aboriginal and Torres Strait Islander Children.

The organisation's head of policy and advocacy Katie Maskiell said the new role is a positive step forward for young First Nations children and young people across Australia.

“All children have the right to survive, thrive and be supported to reach their full potential. However, as we know, there are disparities experienced by First Nations children in Australia that need addressing. “The appointment of a commissioner is a welcome move forward to focus on advancing the rights of Aboriginal children, something which is needed to end the intergenerational cycles of disadvantage that many children face.”

Car makers get behind Vehicle Efficiency Standard

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By Caitlin Rawling

While we've been following the speeches in the chamber, Senate estimates have been continuing.

A number of car makers appear to be in broad support of the government's proposed climate laws for the industry, including Volkswagen, Kia and Hyundai.

Car executives will meet today to discuss the proposed New Vehicle Efficiency Standard.

ABC has received 3,000 complaints since Israel-Gaza war began

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By Georgia Roberts

A man in a suit and tie leaning forward towards a microphone while sitting at a desk

ABC editorial director   Gavin Fang   has told a Senate committee the broadcaster has received around 3,000 complaints about its coverage of the Israel-Gaza war since October 7.

Executives from the public broadcaster have been questioned about its reporting on the conflict.

Fang told the committee the complaints covered around 1,300 issues but focused mostly on impartiality and perceptions of bias.

"About 58 per cent of those [impartiality-related] complaints have alleged that we have been pro-Israeli or anti-Palestinian, and about 41, 42 per cent have been running the other way," he said.

The ABC has been questioned by senators for nearly two hours now.

How is the government tackling scammers preying on Australians?

Liberal MP   Russell Broadbent lobs a question at Treasurer Jim Chalmers   about scams.

Chalmers says it is a huge issue.

"In 2022 Australians lost over $3 billion to the absolute grubs who try to scam money out of people," Chalmers says. "In last year's budget, we invested $86.5 million in fighting scams and online fraud, $76 million to bust fake investment websites, $58 million for the ACCC to establish a world-leading national anti-scam centre and over $10 million for ACMA to enforce an SMS registry to stop scam text."

The many facial expressions of Question Time 😮

A man in a suit, tie and glasses smiles and points in parliament

Chalmers flags more cost of living relief

Treasurer Jim Chalmers has been asked if the government will consider taxing windfall profits in order to fund cost of living measures.

Chalmers says in future budgets the government will look at providing additional help to tackle the cost of living pressures faced by Australians.

He says the government has proven it has "responsible economic management", citing moves to increase tax on high-balance superannuation accounts.

"We have managed to get the budget in much better nick at the same time as we roll out that substantial cost of living help," he says.

Giles grilled on immigration detainees

Multiple questions are coming in for Minister for Immigration Andrew Giles from the opposition about the release of immigration detainees.

This time, he has been asked if he knows the whereabouts of all 149 released detainees.

Giles says each detainee is being continuously monitored.

Let's see what else comes up on the topic.

PM refers to ABC's Nemesis documentary again

Anthony Albanese has made another reference to the ABC's docuseries Nemesis , about Coalition infighting during the Abbott-Turnbull-Morrison years.

The last episode aired last night, and there have been a few references to it in parliament over the last two weeks.

Albanese laughs while he suggests the Coalition talked about themselves more than they did about the Australian people in the most recent episode, before his time concludes.

Immigration Minister takes dig at Dutton

Opposition Leader Peter Dutton has asked Immigration Minister Andrew Giles   whether or not those released from immigration detention have received free accommodation and welfare payments.

Giles says the decisions around this were made by the High Court.

"The arrangements in place for the support of people who are released from immigration detention are the same as they were when he was the minister responsible," he adds.

Giles questioned on release of immigration detainees

Coalition MP Dan Tehan has asked Immigration Minister Andrew Giles about the visa conditions for detainees who were released into the community last November.

Giles says the release of detainees was "required by the decision of the High Court".

"We put in place four layers of protection. We also set up the community protection board to advise government on the appropriate measures to manage this cohort that we were required to release into the community," Giles says.

He said as a response to the release of detainees, Operation AEGIS was set up with Border Force and the AFP, which restrained their movements.

Question Time is underway!

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Graphic showing people working on a landfill site. Superimposed on top is a graphic with a series of rings which contain pictures of the Earth's surface merging with pictures of fire

Revealed: the 1,200 big methane leaks from waste dumps trashing the planet

The huge leaks of the potent greenhouse gas will doom climate targets, experts say, but stemming them would rapidly reduce global heating

  • ‘It’s impossible to breathe’ – life by Delhi’s towering landfills

There have been more than 1,000 huge leaks of the potent greenhouse gas methane from landfill waste dumps since 2019, the Guardian can reveal.

Analysis of global satellite data from around the world shows the populous nations of south Asia are a hotspot for these super-emitter events, as well as Argentina and Spain, developed countries where proper waste management should prevent leaks.

Landfills emit methane when organic waste such as food scraps, wood, card, paper and garden waste decompose in the absence of oxygen. Methane, also called natural gas, traps 86 times more heat in the atmosphere than carbon dioxide over 20 years, making it a critical target for climate action. Scientists have said emissions from unmanaged landfills could double by 2050 as urban populations grow, blowing the chance of avoiding climate catastrophe.

A total of 1,256 methane super-emitter events occurred between January 2019 and June 2023, according to the new data. Pakistan, India and Bangladesh lead the list of nations with the most large leaks, followed by Argentina, Uzbekistan and Spain.

Landfill emissions can be reduced by creating less organic waste in the first place, diverting it away from landfill, or at least capturing some of the methane that is being released from the landfills. Action to stem methane leaks slows global heating faster than almost any other measure and is often low-cost, with some measures even paying for themselves when the captured gas is sold as fuel.

Methane emissions have accelerated since 2007 and cause a third of the global heating driving the climate crisis today. The acceleration has alarmed scientists , who fear it is the biggest threat to keeping below 1.5C of global heating and could trigger catastrophic climate tipping points . The rapid rise appears to be due to global heating driving more methane production in wetlands – a potential vicious circle that makes cuts of human-caused methane emissions even more urgent.

Decomposing waste is responsible for about 20% of human-caused methane emissions . Fossil fuel operations cause 40% of emissions, and the Guardian revealed there were more than 1,000 super-emitter events from oil, gas and coal sites in 2022 alone, many of which could be easily fixed. Cattle and paddy fields cause the other 40% of emissions.

Prof Euan Nisbet, a methane expert at Royal Holloway University of London, said: “Big landfills make a great deal of methane but it doesn’t cost much to bulldoze soil over a stinking, burning landfill. It’s not rocket science.”

Microbes in the soil convert methane into CO 2 . “Then it’s lost 97% of its greenhouse impact,” Nisbet said.

Carlos Silva Filho, president of the International Solid Waste Association, said the global methane pledge made by 150 countries to cut 30% of methane emissions by 2030 could not be achieved without tackling emissions from the waste industry. “Cutting methane is the only solution to meet the global 1.5C temperature target,” he said. “If we really focus on reducing methane emissions from the waste sector, it is a gamechanger.” About 40% of the world’s waste still goes to unmanaged dumps.

Antoine Halff, a co-founder of the company Kayrros , which provided the satellite image analysis to the Guardian, said: “Waste is a big source [of methane] and in countries like India, Pakistan and Bangladesh it’s not only a huge source of greenhouse gas emissions but it’s also a lost opportunity to tap a fuel resource that could help meet the country’s energy needs.”

The satellite that Kayrros uses orbits the planet 14 times a day and provides global coverage, giving the location of a leak to within about six miles. Higher-resolution satellites that orbit less frequently can pinpoint the waste facilities responsible .

Trash mountains

Delhi, the capital of India, has had at least 124 super-emitter events from city landfills since 2020. Dr Richa Singh, of the Centre for Science and Environment in the city, said that while methane leaks from the global oil and gas industry were getting significant attention, the waste sector also required “urgent intervention”.

India is extremely exposed to the impacts of the climate crisis, making methane cuts especially important, she said. Furthermore, cleaning up landfills would end the fires and serious air and water pollution they cause.

Methane is generated in landfill dumps when waste food and other organic material is decomposed by microbes in an oxygen-depleted environment. Properly managed waste systems either divert organic material from landfills into biodigesters that produce methane fuel, or cover the landfills and capture the gas. Burning converts methane to CO 2 , a much less powerful greenhouse gas.

The worst event in India occurred in April 2022 in Delhi, with methane poured into the atmosphere at a rate of 434 tonnes an hour. That is equivalent to the pollution caused by 68m petrol cars running simultaneously.

As well as dirtying the air, Delhi’s stinking “trash mountains”, which are miles wide and 60 metres high, are hellish to live near. Mohammad Rizwan, 36, who owns a shop next to the Ghazipur landfill, the site of India’s biggest methane leak in the last five years, said the nearby residents were the “unluckiest people in Delhi”.

“I have watched it grow from a small rubbish heap into that huge mountain over the past 20 years,” he said. “During the summer it catches fire every week because of all the gas and then it becomes even more disgusting here. It’s impossible to breathe and everyone gets sick. It feels so dangerous to live here but I have no choice – this is where my home and livelihood is.”

Methane is a trace gas in the atmosphere, about 0.0002% by volume. “But if you go to a typical dump site in India, it can range between 3% and 15%, which is huge,” said Singh. Methane fires ignite regularly, she said, sending air pollution including carcinogens across entire cities.

An outburst near Lahore in Pakistan in February leaked at 214 tonnes an hour, equivalent to 34m car exhausts. The assessment of methane leaks in Bangladesh is complicated because illegal tapping of gas pipes is commonplace, causing major leaks in urban areas that can be hard to distinguish from landfill emissions.

Symbolic failure

In most developed nations, regulation of landfill sites means super-emitter events are avoided. However, Argentina is an exception, with 100 super-emitter events from waste sites in the capital, Buenos Aires , since 2019. The worst was in August 2020 when 230 tonnes an hour was emitted, equivalent to running 36m cars.

One major site, the Norte III landfill, is wedged between working-class neighbourhoods in the north of Buenos Aires. Rubbish trucks crawl over the top of its giant earth-covered mounds and the pungent smell and the toxic dying rivers in the vicinity are symbolic of Argentina’s failure to manage waste sustainably, said Juan Martin Ravetinni, the founder of QueReciclo, a waste management consultancy. “Every day I ask myself how the authorities have allowed this.”

Some parts of the sites appear to be well managed, according to Nadia Mazzeo, a waste management specialist at the University of Buenos Aires. “Buenos Aires has the most advanced landfill site in Argentina and one of the best in Latin America”. However, a huge amount of rubbish – about 15,000 tonnes a day – is dumped at the site, and satellite data in a 2022 study suggested the uncovered new waste piles may be the source of the emissions. Norte III could use temporary covers in the open area, said Prof Ilse Aben at the Netherlands Institute for Space Research (SRON), who was part of that study.

The Norte III site is run by Ceamse, a private company belonging to the government of the province of Buenos Aires. “The fact that the detected emissions come from a small uncovered area is an indication of the effectiveness of the [methane] capture and treatment system on the rest of the module surface,” said a spokesperson for the company. He said an uncovered face in the dump was necessary because 2,000 lorries a day emptied their waste there.

Ceamse said in 2021 that new equipment would lead to emissions dropping. But they had not fallen by late 2022 , with the company blaming the rising amounts of waste being dumped. SRON data from January shows huge emissions continue in Buenos Aires.

The spokesperson said that in early February Ceamse’s president had approved the signing of an agreement with the Global Methane Hub foundation to use satellite images to improve the management of methane.

‘Deeply counterintuitive’

Super-emitter events were also spotted by the satellites in Madrid, Spain , with 17 leaks since 2021, and four major leaks in the first half of 2023. The largest was 25 tonnes an hour, recorded on 23 January and equivalent to 3.9m running cars.

“We don’t associate western European countries with landfills that have uncontrolled methane emissions,” said Halff. “So to me it’s deeply counterintuitive.”

The events were detected near landfill sites to the south of the city centre, where biogas extraction plants also operate to capture methane. Satellite data analysis in 2021 and a ground-based survey in 2018 both detected significant methane leaks in the area.

Madrid’s city council, which operates the major waste facilities in the area, said other landfills it did not control in the wider Madrid region could be responsible, and that satellite estimates were not as reliable as ground measurements. It said large leaks at the biogas plant would have been detected and that all the plants met all environmental regulations.

At the Las Dehesas site, the officials said about 20% of methane was estimated to escape and that this was a normal level for a controlled landfill with biogas extraction. The officials said they were now planning “a real-time monitoring system for the fugitive emissions at the Las Dehesas controlled landfill” and robotic inspections to gather data by the end of 2024.

Detecting methane super-emitters with satellites is more difficult in tropical regions as high levels of water vapour and clouds in the atmosphere interfere with the measurements. So super-emitters in central Africa and south-east Asia may not be picked up, although new satellites being deployed will improve detection in these regions. Smaller but longer-lasting leaks from waste sites will also release large amounts of methane into the atmosphere.

‘Out of sight’

Most rich nations have dealt with major methane leaks from waste dumps, although some concerns remain about biodigesters, which in the UK for example have been found to leak 4% of their gas .

The lack of action elsewhere is as much to do with the low profile of the waste sector as to do with cost, said Silva Filho. “Waste is still an overlooked topic and it’s not a priority in many countries, mostly in the global south. It is like a magic service – waste simply disappears from the kerbside, so people don’t care if it is going to a recovery facility or a dump site, just that it’s taken out of their sight.”

Nisbet said: “[People] haven’t thought about it, stressed local authorities have got other things on their mind. It’s a governance issue.”

Covering landfills with soil is quick and cheap but is only a partial solution to all their pollution problems, said Singh. “Most of the landfills in India and most of the developing economies are not constructed in a scientific manner, with no kind of mechanism to collect landfill gases or the hazardous waste.

“We can call them pollution hubs,” she added. “You name any sort of pollution – be it land pollution, surface and groundwater pollution, air pollution – you will find everything there, and that is very, very concerning.”

But Singh said action had begun: “By the intervention of the government of India’s Clean India Mission, there has been a drastic change in the way we see waste. We want to make our country free from garbage.”

She said the Central Pollution Control Board in India had identified more than 3,000 dumps and about a third of old landfill waste had been treated so far. This involves excavating the dumps, aerating the organic waste to break it down to CO 2 , using burnable waste as fuel and taking the remaining non-toxic material for aggregate in building.

Even if global heating does not always inspire action, cleaning up cities does, said Singh. “The climate impact of methane may be a bit technical for a layman to understand but everybody wants to see their city clean. The garbage mountains have been on the primetime news, and [affected] election results.”

The city of Indore, in Madhya Pradesh, has been judged India’s cleanest city and now separates much of its organic waste at source – the crucial step in avoiding new methane-producing landfills. Instead, a new biomethane plant can produce 17 tonnes of methane fuel a day .

The city has also remediated 40 hectares (100 acres) of landfill and is replacing most of it with a city forest. “Something that was initially producing methane greenhouse gas is now being converted into a place which can actually sequester CO 2 ,” Singh said.

Silva Filho said: “The best option is the one we can afford – and by going step by step with simple solutions, solving the problems at the local level, we can upgrade the system gradually.” As well as India, progress is being made in countries such as Colombia, Chile and Malaysia, he said. “But population growth will be registered mostly in the global south, where we lack waste infrastructure, so we will have a big problem if we continue with current practices.”

Nisbet said cutting methane was a very good climate investment. “If you’ve got $1m to spend on climate change, [cutting] methane should be high on your priority list, because you get much more impact for your dollar.”

Additional reporting by Luke Taylor in Buenos Aires and Hannah Ellis-Petersen in Delhi

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  • Security Council

Libyans Still Waiting to Realize Their Aspirations for Sustained Peace, Democracy, Mission Head Tells Security Council, Stressing Importance of Political Settlement

Despite the finalization of the constitutional and legal framework for elections, key Libyan institutional stakeholders appear unwilling to resolve the outstanding politically contested issues that would clear the path to the long-awaited elections, a top United Nations official told the Security Council today, as delegates underscored the need to increase synergies between the political and national reconciliation aspects.

Thirteen years since the 2011 revolution, “Libyans are still waiting to realize their aspirations for sustainable peace and democracy,” said Abdoulaye Bathily, Special Representative for Libya and Head of the United Nations Support Mission in Libya (UNSMIL).  The way forward requires that all issues that prevented elections from taking place in 2021 be resolved through a political settlement between the key institutional stakeholders.  He highlighted the critical role of the Security Council and the international community, particularly the Libyan regional partners, in pressing the parties to engage constructively in this process.

He underscored that while no violations of the agreement for a complete and permanent ceasefire in Libya were recorded during the reporting period, progress on the withdrawal of military units and armed groups from all lines of contact continues to be impeded by the stalemate on the political track.  While January 2024 marked a positive development — the return of hundreds of Chadian mercenaries and foreign fighters from Libya to Chad — “the global security situation in southern Libya remains alarming” as the crises in Sudan and the Sahel are unfolding.  In Tripoli, rivalries between security actors to achieve territorial control over strategic areas of the capital continue to threaten its fragile security.

He further expressed concern that 11 of Libya’s High National Elections Commission field offices in areas under the administration of the House of Representatives-appointed “government” were instructed to suspend their operations and close.  “This constitutes an unacceptable interference in the operations of a sovereign institution,” he asserted.  The recent draft of a national reconciliation law which appears to bypass the Presidential Council by establishing a new mechanism for reconciliation is also worrisome, he stressed, noting its lack of guarantees to preserve the fundamental rights to truth, justice, reparations and non-repetition.

Yamazaki Kazuyuki (Japan), in his capacity as the Chair of the Security Council Committee established pursuant to resolution 1970 (2011) concerning Libya, presented a report covering the period from 19 December 2023 to 15 February 2024.  The update for the two-month period covered the assets freeze, with no negative decision taken by the Committee in relation to three notifications received, and the travel ban, with one delisting request on 31 January granted by the Committee. On 2 February, the Committee heard a briefing from the Panel of Experts on its work plan and priorities for the mandate and its upcoming visit to Libya.  Noting a letter from Libya containing responses on the Panel’s final report, he recalled the Committee’s intention to organize a visit to all agreed areas of Libya.

In the ensuing debate, Council members highlighted challenges vis-à-vis breaking the political impasse and delivering elections in Libya, noting the indispensable role of UNSMIL in this regard.  Many voiced concern over the shrinking of civil society space and the rise of human rights violations — particularly towards migrants, asylum-seekers and refugees.

“The wounds of conflict in Libya run deep,” and the time for healing has come, said Mozambique’s delegate, also speaking for Algeria, Guyana and Sierra Leone.  National reconciliation is not just an option but an imperative — the bridge to build trust, overcome historical divisions, and pave the way for a peaceful and prosperous future, he observed, highlighting the African Union’s role in Libyan-led reconciliation efforts.  Respecting Libya’s independence and sovereignty and protecting its assets is extremely relevant to ownership and control over its resources while holding the elections is the only way to provide the country with legitimate institutions and a future of peace, he underscored.

Sounding alarm over human rights violations of armed groups that operate “without impunity”, the representative of the United States reaffirmed commitment to the full implementation of the arms embargo.  As well, he called for accountability, the implementation of the ceasefire agreement and the departure of foreign fighters from Libya.  Noting the vital importance of military reunification in securing the country’s borders and preventing regional turmoil, he voiced concern over the destabilizing activities of the Wagner Group and the impact of the Sudan crisis on the flow of migrants and refugees into Libya.

The representative of the Russian Federation, meanwhile, warned against harsh and intrusive steps, noting that any attempts to impose agendas on Libya will be futile.  Expressing concern about the persistent diarchy in Libya, he called for a genuinely inclusive Government that represents all regions, elected through nationwide elections.  It would be ill-advised to make the elections contingent on additional conditions or timelines or exclude political figures who enjoy popular support, he cautioned. He further called for the synchronized and phased withdrawal of all non-Libyan armed groups and stressed that the Council must approach the sanctions toolkit with caution.

Along similar lines, the representative of China emphasized that only a Libyan-led and owned political solution can bring long-term peace and stability.  Accordingly, he urged the international community to respect Libya’s sovereignty and ownership, refrain from imposing external solutions and prevent the country from becoming “an arena for geopolitical jousting”.  On the fragile security situation — particularly the proliferation of armed groups and diversion of weapons — he stressed that peace and stability in Libya are hard-won achievements that should be cherished.  Otherwise, he cautioned, “the country might quickly relapse into conflict and chaos”.

“Libyans are tired of foreign interventions and of the analysis, diagnosis, briefings and statements without any results,” said the country’s representative, as he urged the Committee to transform its role from being an instrument against Libyans to supporting them.  With the situation in Libya “going around in a vicious circle with no serious initiatives on the horizon”, its people continue to wait to hold elections.  UNSMIL and the international community must support national initiatives and national leaders to carry out realistic, viable initiatives to end the crisis, he asserted, commending the African Union’s efforts towards rebuilding Libya’s social fabric.

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THE SITUATION IN LIBYA

ABDOULAYE BATHILY, Special Representative for Libya and Head of the United Nations Support Mission in Libya (UNSMIL), said that 13 years since the 2011 revolution, “Libyans are still waiting to realize their aspirations for sustainable peace and democracy”.  The way forward requires that all issues that prevented elections from taking place in 2021 be resolved through negotiations and a political settlement between the key institutional stakeholders.  Furthermore, the concerns expressed by some of the key stakeholders need to be addressed, including a temporary mechanism for transparent management and equitable distribution of resources, safeguards to provide a level playing field for all candidates and guarantees that elections do not result in “a winner-takes-all scenario” to the detriment of the others.  The envisaged political settlement must also include an iron-clad timeline of steps leading to polling day.

Highlighting the critical role of the Security Council and the international community in pressing the Libyan parties to engage constructively in this process, he underlined the particular importance of its regional partners.  He pointed out that due to the continued East-West divide between national institutions, the national budget will not be approved, perpetuating the lack of transparency in the use of public funding and the inequitable distribution of the country’s wealth.  It also increases the vulnerability of the Libyan economy to internal and external disruptions.  Libya’s southern region has long suffered from economic and political marginalization that must be remedied, he observed, underlining the critical importance of inclusive national mechanisms.  To this end, he urged all relevant Libyan entities to work together to achieve equitable, transparent and accountable management of Libya’s revenues and resources.

He underscored that while no violations of the agreement for a complete and permanent ceasefire in Libya were recorded during the reporting period, “progress on implementing outstanding provisions of the agreement — particularly on the withdrawal — continues to be impeded by the stalemate on the political track”.  Nevertheless, early January 2024 marked a positive development:  the return of hundreds of Chadian mercenaries and foreign fighters from Libya to Chad, as part of implementing the Chadian peace agreement signed in Doha in August 2022.  Despite this progress, “the global security situation in southern Libya remains alarming” as the crises in Sudan and the Sahel are unfolding.  In Tripoli, rivalries between security actors to achieve territorial control over strategic areas of the capital — where military bases and State institutions are located — continue to threaten its fragile security. Tensions between the “Deterrence Apparatus for Combating Organized Crime and Terrorism”, the “Stability Support Apparatus” and other aligned armed groups have heightened notably over the past few weeks.

On 1 January, the High National Elections Commission announced plans to hold local elections in 97 municipalities across the country in 2024, he continued, noting that the Government of National Unity is yet to provide the budget for this process.  He also expressed concern that 11 of Libya’s High National Elections Commission field offices in areas under the administration of the House of Representatives-appointed “government” were instructed to suspend their operations and close.  “This constitutes an unacceptable interference in the operations of a sovereign institution,” he asserted.  Recalling the Summit of the African Union High-Level Panel on Libya in Brazzaville, he encouraged the bloc to deploy a dedicated team of experts to Libya, which would help the national team conduct their efforts in a more efficient manner. Further, he voiced concern over a recent draft of national reconciliation law which appears to bypass the Presidential Council by establishing a new mechanism for reconciliation, noting its lack of guarantees to preserve the fundamental rights to truth, justice, reparations and non-repetition.

Turning to the increasingly concerning human rights and humanitarian situation of migrants, refugees and asylum-seekers in Libya, he said that over the past nine months, security actors had arbitrarily detained at least 60 individuals — including children — for their actual or perceived political affiliations.  The Office of the United Nations High Commissioner for Refugees (UNHCR) and the International Organization for Migration (IOM) report significantly increased numbers of Sudanese refugees entering Libya in recent weeks.  UN agencies continue to have limited access to Sudanese refugees at Libya’s border with Sudan, particularly in Al-Kufra and in official detention centres.  He also sounded alarm over continued collective expulsions of migrants and refugees across the borders between Libya and neighbouring countries.  Accordingly, he called on Libyan authorities to ensure full, unhindered access to all persons in need of protection, and for full access and independent investigations into all alleged violations and abuses in Libyan detention facilities, including in Bir al-Ghanam and al-Assa detention facilities, where the situation is particularly dire.

YAMAZAKI KAZUYUKI ( Japan ), in his capacity as the Chair of the Security Council Committee established pursuant to resolution 1970 (2011) concerning Libya, presented a report covering the period from 19 December 2023 to 15 February 2024.  On 2 February, the Committee heard a briefing from the Panel of Experts on its work plan and priorities for the mandate and of its upcoming intended visit to Libya.  Also noting a letter from Libya containing responses on the Panel’s final report, he recalled the Committee’s intention to work towards organizing a visit to all agreed areas of the country.  On the assets freeze, no negative decision was taken by the Committee in relation to three notifications received, he said, also noting the approval of an exemption request.  On the travel ban, the Committee granted one delisting request on 31 January, he added.

The representative of the United Kingdom welcomed the UNSMIL Head’s continued efforts to convene representatives of key actors for a preparatory meeting as “a critical next step towards breaking the political impasse and delivering elections”.  For this process to be successful, constructive engagement and genuine compromise from all sides are necessary.  Noting some challenges in this regard, she called on all parties to engage meaningfully with the UN process without preconditions.  Her country remains concerned by the shrinking of civil society space, the rise of human rights violations — particularly towards migrants and refugees — and the increasingly restrictive environment for women.  Libya’s leaders must provide the necessary support to facilitate municipal elections and allow their people to exercise democratic rights.  “Libyans will benefit from a democratic, united and stable State,” she asserted, urging the leaders to engage constructively with the Special Representative.

The representative of Slovenia said it is regrettable that “2.8 million Libyans who registered to vote in 2021 still have not had the opportunity to go to the ballot box”.  Amidst regional turmoil, he stressed the need to prevent Libya’s already fragile security situation from deteriorating, urging its political actors to put the aspirations of the country’s people first.  A political process should go hand in hand with efforts on national reconciliation, he pointed out, acknowledging the role played by the African Union.  The tragic flooding across eastern Libya demonstrated the urgent need for fully functioning State institutions, which are also critical in the recovery phase.  He further voiced concern over the human rights situation in Libya, particularly in the pre-electoral phase.  Attacks against human rights defenders, women’s rights activists, protesters, journalists and civil society groups undermine efforts to build an environment conducive to free and fair elections. Reports of human rights violations in detention centres, including torture, forced labour, ill-treatment and sexual violence against women, are also deeply concerning.

The representative of the Russian Federation , expressing concern about the persistent diarchy in Libya, stressed the need for a genuinely inclusive Government that represents all regions, elected through nationwide elections.  Noting the agreement reached on laws relating to elections, he called on all international actors to leverage this progress.  It would be ill-advised to make the elections contingent on additional conditions or timelines or exclude political figures who enjoy popular support, he cautioned.  Further, there is no alternative to the central role of the United Nations, he said, adding that UNSMIL is the lynchpin of this configuration.  It is crucial to avoid harsh, intrusive and ill-conceived steps, he said, adding that any attempts to impose agendas on Libya will be futile.  Welcoming the recent meeting of the African Union High-Level Committee on Libya, he called for the synchronized and phased withdrawal of all non-Libyan armed groups and stressed that the Council must approach the sanctions toolkit with caution.

The representative of Japan expressed his country’s support for the UNSMIL Head’s initiative to convene the preparatory meeting of the representatives of the major political stakeholders — a key step in addressing the core issues towards holding much-anticipated elections.  Calling on all parties to respond to the Special Representative’s invitation without preconditions, he welcomed the efforts under way on promoting national and local reconciliation, which reinforce the Head of Mission’s effort on the political track.  Political progress should also go hand in hand with ensuring security and stability.  In this regard, the work of the 5+5 Joint Military Commission continues to be important, including accelerating the withdrawal of foreign forces, foreign fighters and mercenaries.  Tokyo believes that political stability achieved by establishing a unified and legitimate Government through elections is vital for sustainable peace and security in Libya, he concluded.

The representative of Ecuador called on the interested parties in Libya to achieve agreements that will enable free, transparent and inclusive elections to re-establish legitimacy and put an end to the current division.  The Government’s unification is also fundamental to address reconstruction in the east of the country, following the September floods.  There is a constitutional and legal framework for the holding of elections which the High National Elections Commission considers to be technically implementable.  However, without political will, laws alone will not be able to hold these elections, he stressed, adding that the political process must be led by Libyans and supported by the UN.  On security, he welcomed UNSMIL’s holding of a workshop for members of the House of Representatives where they discussed the role of legislative bodies and civil society in the reform of the security sector.  Turning to the dire situation of migrants, refugees and asylum-seekers, he underscored that those responsible for crimes against them must be held accountable.

The representative of France , expressing full support for the mediation efforts of the Secretary-General’s Special Representative, said it is vital to lead the country towards free, democratic and transparent presidential elections.  Calling on all Libyan actors to engage in good faith and participate in the dialogues aimed at reaching an agreement on the constitution of the new Government, she said that her country is willing to continue facilitating that dialogue, as it has done since 2017.  On the security situation, she said the status quo is fuelling instability and called for the implementation of the 2020 ceasefire agreement.  All foreign combatants must withdraw, she said, stressing the importance of reunifying the Libyan army.

The representative of Mozambique , speaking also for Algeria , Guyana and Sierra Leone , stressed that the Libyan-led political process must remain the primary option to overcome the national political deadlock and restore peace, security and stability in Libya.  To that end, holding the elections is the only way to provide the country with legitimate institutions and a future of peace, unity, stability and prosperity.  Urging the parties to overcome the remaining divergences in implementing the electoral laws without foreign interference, he emphasized that the withdrawal of all foreign forces, foreign fighters and mercenaries from Libya is urgent towards creating a favourable and conducive environment for the ongoing political process. However, their departures should be conducted in close coordination with neighbouring States and with a corresponding disarmament, demobilization and reintegration programme to avoid the spillover of conflict beyond national borders.

“The wounds of conflict in Libya run deep,” he observed, stressing that the time for healing has come.  National reconciliation is not just an option but an imperative.  It’s the bridge to build trust, overcome historical divisions and pave the way for a peaceful and prosperous future.  In this regard, he welcomed the African Union’s role in supporting Libyan-led reconciliation efforts.  Respecting Libya’s independence and sovereignty is extremely relevant regarding ownership and control over its resources.  The Libyan authorities have repeatedly expressed concerns about the freezing of their assets abroad.  The Council should take positive steps to address such legitimate concerns.  “The effective protection of Libyan assets is not only a financial imperative but also a symbol of hope for the future of Libya,” he said.

The representative of China expressed hope that building on the outcomes of the dialogue achieved so far in Libya will push for more progress on the political process and create favourable conditions for the early holding of elections.  Only a Libyan-led and owned political solution can bring long-term peace and stability, he said, calling on the international community to respect Libya’s sovereignty and ownership, refrain from imposing external solutions and prevent the country from becoming “an arena for geopolitical jousting”.  The fragile security situation is worrisome, in particular the proliferation of armed groups and diversion of weapons.  The country’s political dialogue has also exacerbated the fragmentation of the security architecture.  Peace and stability in Libya are hard-won achievements that should be cherished; otherwise, “the country might quickly relapse into conflict and chaos”.  Accordingly, he urged all parties in Libya to comply with the ceasefire agreement and implement the outcomes of the 5+5 Libyan Joint Military Commission.  Further, he emphasized that foreign forces and mercenaries must withdraw from Libya without delay in an orderly manner.

The representative of  Republic of Korea , noting that it has been two years since the scheduled elections were called off, said the outstanding issues concerning electoral laws are hampering political progress.  Stressing the need to establish a legitimate and unified Government throughout the country, he said the impact of the devastating floods in the country in 2023 were amplified by the lack of a national governing system and division among political actors.  Calling on them to place the interests of the Libyan people above all self-interest, he said all stakeholders must engage in good faith and forge agreements on outstanding issues.  The recurrence of armed clashes demonstrates the fragility of the security situation, he said, encouraging the 5+5 Joint Military Commission to facilitate the withdrawal of foreign fighters.  Also stressing the importance of transitional justice and accountability, he expressed concern about restrictions on civic spaces and arbitrary detentions.

The representative of Malta said that overcoming Libya’s ongoing political paralysis and conducting free, fair, transparent and inclusive elections requires compromise and political consensus.  The commencement of the High National Election Commission’s work in organizing municipal council elections is a positive step.  Her country looks forward to similar developments at the national level.  The Electoral Commission’s stated readiness to start preparing for the national electoral process is an opportunity to be seized by all Libyan actors.  Any political process, however, must ensure the full, equal, meaningful and safe participation of women as voters, candidates and observers.  It must also include the views of all Libyan stakeholders and facilitate the active, meaningful and inclusive participation of young persons and civil society.  The international community’s continued support remains crucial, but the ultimate responsibility lies with the key Libyan stakeholders, she emphasized.

The representative of Switzerland , noting that “efforts to organize elections over the past two years have not borne fruit”, stressed the need to increase synergies between the political and national reconciliation aspects.  This reconciliation process must be inclusive, particularly of women, victim-centred and based on the rule of law.  On the situation of migrant children, asylum-seekers and refugees, including unaccompanied children, she said they require special protection.  These children, who continue to be arbitrarily detained in official and unofficial detention centres, are exposed to increased risks of violence, including sexual violence.  “There is an urgent need to end the detention of children and to allow access to all detention centres for monitoring bodies, including the United Nations and humanitarian actors,” she asserted.  Turning to the consequences of the political impasse on the civilian population, she said that the protracted conflict and political division have made Libya more vulnerable to the humanitarian impact of natural hazards, which are exacerbated by climate change.

The representative of United States , reaffirming commitment to the full implementation of the arms embargo, expressed alarm about the activities of armed groups which are operating without impunity.  Their human rights violations have caused deaths, displacement and attacks against civil society, he said, calling for accountability.  Underscoring the need to implement the ceasefire agreement and ensure the departure of foreign fighters from Libya, he urged steps towards military reunification, because it is vital to secure the country’s borders and prevent regional turmoil.  Expressing concern about the non-transparent use of oil revenues for political gains, he called on Libya’s actors to participate in the preparatory talks aimed at addressing core issues standing in the way of elections.  Commending the European Union’s dedication to disrupting illicit activities off the coast of the country, he noted the increase of arms embargo violations and encouraged all States to comply with it.  Condemning the destabilizing activities of the Wagner Group, he also noted the impact of the crisis in Sudan on the flow of migrants and refugees into Libya.

The representative of Libya expressed hope that the sanctions committee will transform its role to support Libyans in emerging from the crisis — instead of being an instrument against them.  The situation in his country is “going around in a vicious circle with no serious initiatives on the horizon”, he said, stating that Libyans continue to wait for an end to the current stalemate.  They continue to wait to prepare for and hold elections.  UNSMIL and the international community must support national initiatives and national leaders to carry out realistic, viable initiatives to end the crisis.  Libyans are tired of foreign interventions and of the analysis, diagnosis, briefings and statements without any results.  He commended the efforts of the African Union and the Congolese presidency to support the rebuilding of Libya’s social fabric and restore trust among Libyans towards a national contract that may be the basis to support all other processes, be they political, economic or security-related.  This may be a building block to unify Libyans towards a future they aspire to have through general elections.  There is a call now to hold a national reconciliation conference in April, he noted, urging the Council to support such an effort.

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COMMENTS

  1. In Process vs. In Progress

    In progress is an adverb phrase that refers to something that is not yet complete. If you start a project, and someone asks you about it before you've finished it, you might tell that person that it's still in progress. Here are some more examples,

  2. When I should use Ongoing and when I should use in progress?

    1 First of all, you need to understand the difference between ongoing and still ongoing. Still ongoing is only used when you have referred to something being ongoing before. Example: Monday: "Our move to the new place is ongoing." Tuesday: "Our move to the new place is still ongoing." Wednesday: "Our move to the new place is done."

  3. In Process vs. In Progress: Difference Explained (14 Examples)

    "In progress" should be used when something isn't completed and is currently being worked on. It's more common to see "in progress" written down, whereas you'll see "in the process" more often than anything else. This distinction will become more clear as we proceed.

  4. is still in progress

    1 The Economist The case is still in progress. 2 The Economist In America consolidation is still in progress. 3 The Economist The movement is still in progress. 4 The Economist The criminal investigation is still in progress. 5 Independent (The suit is still in progress). 6 The New York Times That article is still in progress. 7 The New York Times

  5. Project Status Update Emails: Definition and Examples

    A project status update email is an effective way to communicate and strengthen your relationship with your team, management, clients and other stakeholders. Use this method to build transparency about project details, regularly provide process completion status, show budget updates and list upcoming tasks.

  6. is still in process

    The phrase "is still in process" is correct and usable in written English. It is commonly used to indicate that something has not yet reached a conclusion or been completed. For example, "The construction project is still in process and expected to finish by the end of the year.". While the lawsuit is still in process, so is construction on the ...

  7. IN PROGRESS

    English Meaning of in progress in English in progress phrase formal Add to word list B2 happening or being done now: Repair work is in progress on the south-bound lane of the highway and will continue until June. We arrived at the stadium where a footballgame was in progress. She often has five or six paintings in progress at once.

  8. Progress Report: What It Is And How To Write A Great One

    1 Mar 2023 Reading time 7 min Share This guide teaches you what a progress report is, and when and how to create one, so you can update stakeholders, solve problems, plan your next steps, and learn from past projects. Add insights to your progress reporting

  9. How to write an effective progress report

    A progress report is a document, usually in the form of a weekly email, that lets key stakeholders and team members who are involved in your project stay up-to-date on how things are going.

  10. prepositions

    I want to know why 'on' cannot be used in the sentence. In my opinion, 'Progress' means that 'Going to the aim', so that 'in' is more correct than 'on' because we cannot see obviously how the progress is going on at least in the sentence. To sum up, I think if we can see obviously how a work is going on, 'on progress' is more appropriate, but ...

  11. still in progress or still on progress?

    Mar 18, 2015 ... UC: A Work Still In Progress. Unified communication as a tool for enterprise collaboration is making progress but remains very much a work in ... still on progress 3,490 results on the web Some examples from the web: STILL ON PROGRESS. Privacy · Terms. About. STILL ON PROGRESS. University. 5 people like this topic.

  12. 104 Words and Phrases for Still In Progress

    Still In Progress synonyms - 104 Words and Phrases for Still In Progress ongoing lacking still being still going still on-going still ongoing still pending still running still under way still underway awaiting approval awaiting review be ongoing currently ongoing had not yet been completed had not yet been finalized has been under way

  13. Write a Project Status Report in 8 Steps + Template [2023] • Asana

    8 steps to write an effective project s ... 8 steps to write an effective project status report Jenny Thai October 28th, 2022 12 min read Jump to section Summary Effective project status reports are the best way to keep your stakeholders aligned and in the loop during your project progress.

  14. What Is a Project Status? Definition and Key Terms

    A project status report is a document that provides updates about the progress being made on a particular project. Project status reports can be very valuable in projects that involve several different individuals or teams, as they offer a central resource for all updates about a project's progress. Members of a team can also share project ...

  15. How to Write a Progress Report

    A progress report is a business document that provides updates on a project's progress toward meeting a goal. Typically, you'll provide a progress report for a supervisor/manager, team member, or business client to summarize a project's status and what still needs to be completed or improved.

  16. What is Project Status? Report Examples, Terms, Best Practices

    Projects that are still in progress and haven't been finished or closed out. Such a project is given to a group or individual team member for additional work. 3. Projects in Progress. This category usually contains information regarding the project's progress, milestones reached, problems encountered, and risks identified.

  17. What is the Difference between In Review and Under Review?

    When you submit a research manuscript for peer review, the journal may report the status of the review as "in review" or "under review".. From a purely grammatical perspective there's not much difference between the two terms. It may be that one journal uses the term "in review" and another the term "under review", both to signify the same thing: that your academic paper is ...

  18. Progress Report: What is it & How to Write it? (Steps & Format)

    Step 1. Explain the purpose of your report. There are many reasons for someone to write a progress report. Obviously, for many of them, it's to brief the progress and status of the project. Readers might also want to know detailed information about the project's purpose, its duration, and other important insights. Step 2.

  19. Progress Reports

    In a progress report you are often expected to commit to an exact schedule for the project completion, discuss the status of the materials being used and account for the money spent, and summarize concretely both the current findings and the predicted results. The professionalism of the progress report is often vital to the future of the project.

  20. Progress Reports

    A progress report is a report of tasks that have been completed and tasks that are yet to be completed on a project. Progress reports have several functions, including assisting with sticking to a ...

  21. Progress Report: What is it & How to Write it? (+Examples)

    A progress report is a vital tool in project management, designed to keep different types of stakeholders informed about the ongoing status of a project. It's a concise document highlighting current achievements, challenges, and goals, allowing the project manager to track progress and make necessary adjustments.

  22. Progress Reports in Project Management: Definition, Process & More

    Progress reports provide information about the status of the project: the work completed, work still to be done, and potential challenges. ... Sometimes there are more competent team members to create a progress report or share its findings than the project manager. Even if they oversee the process, they often require insights from colleagues ...

  23. Progress Report: How to Write, Structure, and Make It Visual

    Watch on Why is a progress report important? Sometimes it might feel like writing about your progress in detail is redundant, especially when you've been regularly communicating with your supervisor, teammates, and client throughout the course of the project. Like any project manager, you probably think there are more important things to work on.

  24. PDF White House Equity Action Plan Progress Report

    the white hous e alternatives and reentry committee strategic plan. 1 the white house equity action plan progress report. cy 2022 - 2023 . issued february 2024 . prepared by the domestic policy ...

  25. Plans to Expand U.S. Chip Manufacturing Are Running Into Obstacles

    Ana Swanson reports on trade from Washington. Feb. 19, 2024, 5:03 a.m. ET. In December 2022, Taiwan Semiconductor Manufacturing Company, the key maker of the world's most cutting-edge chips ...

  26. Parliament updates: New Closing the Gap report marks anniversary of

    The government releases its first Closing the Gap update since the failed Voice referendum, after earlier marking the 16th anniversary of the national apology — as it happened.

  27. Revealed: the 1,200 big methane leaks from waste dumps trashing the

    About 40% of the world's waste still goes to unmanaged dumps. ... we can upgrade the system gradually." As well as India, progress is being made in countries such as Colombia, Chile and ...

  28. Libyans Still Waiting to Realize Their Aspirations for Sustained Peace

    Libyans Still Waiting to Realize Their Aspirations for Sustained Peace, Democracy, Mission Head Tells Security Council, Stressing Importance of Political Settlement ... (2011) concerning Libya, presented a report covering the period from 19 December 2023 to 15 February 2024. The update for the two-month period covered the assets freeze, with no ...

  29. February 20, 2024

    The widow of Russian opposition figure Alexey Navalny has blamed President Vladimir Putin for the Kremlin critic's death and said authorities were hiding his body to cover up evidence. His body ...