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10 Tips For Giving Effective Virtual Presentations

What to know before you go live.

September 26, 2016

An illustration of a computer screen with messy notes and graphs around it.

Presenting online? Try these suggestions to improve your results. | Illustration by Tricia Seibold

As audiences go global and you need to reach more people through technology (including webinars, conference calls and teleconference), you must consider the challenges to connecting with a virtual audience. Here I pinpoint 10 valuable best practices to ensure you communicate successfully.

1. Be Brief

Audiences begin to lose attention after roughly 10 minutes of hearing from the same presenter. If you have more than 10 minutes of content, use interactive activities to keep your audience engaged (for example, take a poll, give quizzes, or ask audience members for their opinions via chat).

2. Be Simple

Keep slides simple — avoid too many words, graphics and animation features. Less is definitely more!

An illustration of a lamp

Light yourself well | Illustration by Tricia Seibold

3. Be a TV Personality

Look straight into your camera, not the screen. Wear clothing that is neutral in color (no plaids or stripes). Light yourself well and from above. Be mindful of what appears behind you in the background. Invest in a good microphone.

4. Be Standing

Even though your audience cannot see you, stand when you present. This allows you to stay focused and use good presentation delivery skills such as belly breathing, vocal variety, and pausing.

5. Be Prepared

Practice delivering your presentation with your technology in advance of your talk. Make sure all of the features of the technology work. Record your practice using the recording feature of your tool. Watch and listen to learn what works and what you can improve.

6. Be Assisted

Have someone available to deal with technical issues and to field email/text questions. Also, if you have multiple remote audience members in one location, be sure to pick one of them to be your “eyes and ears.” Ask them to queue up questions and facilitate discussion on your behalf.

7. Be Specific

Ask pointed questions to avoid too many people answering at once. For example, rather than ask, “Are there any questions?” try “Who has a question about the solution I provided?” Set a ground rule that people state their names prior to speaking.

An Illustration of two pictures of people.

Imagine your audience | Illustration by Tricia Seibold

8. Be Synchronized

Transitions are critical. You must connect what you just said to what is coming next when you move from point to point. Transitions between topics and slides are good opportunities to get people reengaged to your talk.

9. Be Connected

Imagine your audience even though you can’t see them. You can place pictures of audience members behind your camera so you can look at people as you present.

10. Be Early

Encourage your audience to access your call or webinar in advance of the start time so you can iron out any technical issues in advance and get them familiar with the technology.

Matt Abrahams is a Stanford GSB organizational behavior lecturer, author, and communications coach.

For media inquiries, visit the Newsroom .

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12 virtual presentation tips to get your audience’s attention

virtual presentation tips

Delivering an effective virtual presentation is no easy task. 

Whether it’s for pitching to potential clients or discussing project goals with your team, you’ll have to compete for your audience’s attention and ensure your message gets through.  

In this article, we’ll cover the top 12 virtual presentation tips and best practices for your next virtual meeting. We’ll also look at some of the key benefits of virtual presentations.

This article contains: 

(Click on the links below to jump to a specific section)

  • Research your Audience Well in Advance
  • Be Vigilant with Technical Checks
  • Embrace the Use of Technology and Visual Aid Tools
  • Start with an Agenda in Mind
  • Reduce and Eliminate Distractions
  • Stick to Short, Punchy Sentences
  • Interact with your Audience
  • Pace Yourself and Plan for Delays
  • Incorporate Back-Up Systems
  • Allot some time for Q&A Sessions
  • Know When to Stop
  • Reach Out for Feedback and Reflect
  • 3 Useful Benefits of Virtual Presentations

Let’s begin! 

12 practical tips for your next virtual presentation 

Virtual presentations can be intimidating for someone just starting out with them. 

But don’t worry. 

Here are some practical tips and best practices to ace your next virtual presentation. 

1. Research your audience well in advance

With virtual presentations, you need to do a little more research than you’d usually do. It’s best to know your audience and their expectations from the presentation. 

For a webinar or similar events, you can create a registration page or an electronic submission form a week in advance. 

Collect general information about who’s attending the event; ask questions about what they expect to gain from the meeting, or if they have any pressing questions. 

If you’re giving an office presentation, you can set an agenda for the concepts you’ll be covering. For example, think about what your keynote will be.  

Seek input from team members about your presentation structure and prioritize the action items that need to be addressed. If possible, send your meeting agenda in advance and have your managers/seniors glance through the key points. 

2. Be vigilant with technical checks

You cannot control an unexpected power-cut or internet connectivity issue no matter how much you prepare. So, your best bet is to be super precise with technical checks. 

Here are some things you should consider: 

  • Is your camera working? Can the audience see you clearly?
  • Do you have a proper mic and speaker installed? 
  • Are you well-versed with the tools you’ll be using? For example, can you switch between google slides or enable screen sharing? 

These are some questions you should ponder over.

Most importantly, make sure you have solutions for any last-minute technical glitches. Prepare to have a backup or appoint someone who can handle the IT. 

3. Embrace the use of technology and visual aid tools 

The entire concept of a virtual presentation is based on the premise of technology. So naturally, you want to make good use of as many tools as possible.

You can use Canva, Microsoft Powerpoint, Google slides, etc., to create an interactive presentation . 

You can also integrate your virtual meeting software with various tools for better audience engagement during the presentation. For example:

  • Tools like Zoom , WebinarNinja, etc, let you conduct virtual polls and quizzes during video conferencing.
  • You can also use a tool like Poll Everywhere to create word clouds in real-time. 
  • Online game tools like Kahoot are great for creating group quizzes.
  • Zoom or ClickMeeting can be useful as a whiteboard tool .

Another advantage of being well-equipped with the right tools is having better control over your audience. Virtual presenter tools can help with audience engagement. You can also monitor any distractions and eliminate them. 

For example, virtual presenters can mute an audience member due to disturbances or pin an important comment for everyone to see.

4. Start with an agenda in mind

In virtual meetings, if you do not start out with an agenda in mind, you’re setting yourself up for distractions. 

A good rule of thumb is to prepare a chronological list of things to be achieved during the presentation. What’s the most important concept you need to cover? Take notes, and make sure that all your other points transition back to your main concept and flow with the structure. 

Next, try to simplify your data points. Use visual imagery, gifs, videos, or animations to attract attention to the key points. 

Define the outcomes of your presentation, and set a time limit for each goal. For example, if the schedule has four points in total, don’t spend more than 30 minutes on each. 

5. Reduce and eliminate distractions

A remote audience is always multitasking between work, so there are bound to be some distractions. 

You can brief your audience about these best practices to minimize distractions: 

  • Everyone stays on mute while the presenter is speaking.
  • Instead of directly interrupting the host, people can ‘raise’ their hand on the virtual platform if they wish to speak.
  • Request your audience members to limit any distraction on their end. This could be due to background noise, kids, pets, social media, or another family member.

Apart from this, make sure that you run technical checks and prepare for any possible problems. For example, close down all unnecessary tabs if you’ll be using screen sharing features. 

On your part, your chats will probably be filled with queries, doubts, or suggestions while you’re interacting with the audience. Instead of getting side-tracked by these chats, it’s a good idea to let a colleague or co-host moderate them for you.

6. Stick to short, punchy sentences 

When explaining concepts to a remote audience, you should always stick to shorter, more humorous sentences. That’s because most audiences often tune out after 10 minutes . 

Especially in a remote work environment, you have to capture and re-capture your audience’s attention while talking. Shorter sentences are easier to understand. But if it’s your first time being a virtual presenter, you can try these tips: 

  • Maintain eye contact with the audience (through the webcam).
  • Use appropriate hand gestures , facial expressions, and body language. 
  • If possible, the person presenting should stand up. Set up your webcam accordingly.
  • Ensure that your lighting is bright and lively. Make use of natural light for a better virtual background.

Moreover, keep your content prompt and precise. Avoid repetition of points, and do not over-evaluate any concepts. Ideally, do not speak for more than 10 minutes without some form of audience engagement (a story, quiz, or question).

7. Interact with your audience

According to a 2019 Duarte survey , over 68% of people believe that an engaging virtual presentation is more memorable than traditional one-way presentations. 

That’s because virtual users have a very limited attention span. It’s fairly easy for them to get distracted, especially if they have to sit through a presentation without any form of interaction. 

Interacting with the audience also makes you more ‘human’ in their eyes; you become more relatable. You can also plan your interaction activities in advance. 

For example, you can host a quiz or poll or use a whiteboard session every 10 minutes to encourage virtual participation. You can also encourage the use of breakout rooms for audience discussions. 

8. Pace yourself and plan for delays

There are little to no social cues to rely on from your audience in a virtual environment. You’ll need to practice and maintain a good pace to not speed through your presentation. 

Ideally, rehearse with someone virtually. Take notes of any delay in response you may experience or points that come across as confusing to the attendees. 

A remote audience often takes more time to respond. This could be due to technical issues, network delays, or unfamiliarity with the tool. But on your part, you can pace yourself according to your audience. 

For example, you’ll need to incorporate longer pauses after questions or slow down your talking speed for better clarity. These changes can be observed during your practice run so that you’re better prepared for your live presentation. 

9. Incorporate back-up systems

It’s important to plan for a worst-case scenario while presenting virtually, i.e., if you lose access to the meeting or content. In this case, it’s handy to share your presentation material with a co-host or a moderator. 

If you’re giving a video presentation, your co-host can have access rights to the meeting if you accidentally go offline. They can interact with the audience or present the video slides while you go back online. 

It’s also a good idea to be well-versed with your content. If you ever face a delay or glitch in your tools, you can always continue presenting the points with the help of a whiteboard. 

10. Allot some time for Q&A sessions

When conducting a virtual presentation, it’s good to allot a specific time slot for all the doubts and queries. You can do this before or during the event. 

In addition to having your own set of potential questions, inform your audience that you’ll be solving all the queries towards the end of the session. 

This serves two purposes:

  • Your attendees can pay full attention to the presentation, knowing that their doubts will be cleared towards the end. 
  • You do not get distracted by stopping and answering questions after every concept. 

A Q&A platform like Tribe or BoostHQ can be useful for noting down everyone’s questions. Participants can even ask anonymous questions. This way, all your queries are stored in a single database, and you can run a more organized, distraction-free Q&A session. 

11. Know when to stop 

Knowing when and how to close a presentation is one of the most important virtual presentation skills you could pick up. 

In a virtual event, you are bound to get distracted or carried away, so much so that you may lose track of your points. In that case, you should be precise with how much time you spend on each topic and when you should stop. 

Towards the end of the presentation, it’s more productive to be brief and to-the-point and conclude with an informative synopsis. You should properly summarize the conference proceedings, highlight key points, and create a lasting impression on your virtual audience. 

Here’s how you can do that:

  • Prepare a clear and concise closing statement.
  • Include a summary of your main agenda.
  • Include a call to action.
  • Include a powerful quote/message.
  • Allow your audience to stay in touch with you. Consider adding a QR Code linked to your business card to your presentation.

12. Reach out for feedback and reflect

When you’re done with your presentation, a great practice is to reach out to the participants or attendees for any feedback. 

If you’re presenting to your office colleagues, you can ask for feedback on your talk. Note down how you can improve, including your content, speech, engagement, or presentation structure.

You can also provide post-presentation support. This could include: 

  • Extra materials/data to support the topic you covered.
  • A brief recap or summary of your presentation.
  • Recordings of the online presentation.
  • A link to a survey to note the material you could cover in the next presentations, ways you could improve, etc. 

Now, let’s take a look at some of the advantages of virtual presentations.

3 useful benefits of virtual presentations

Since the onset of the COVID-19 pandemic, virtual presentations have been the norm for most organizations and companies. They’re more accessible and can accommodate a larger audience. 

Here’s how you can benefit from an effective virtual presentation. 

1. Higher inclusivity 

Virtual presentations offer more room for individuals to collaborate and learn. 

In a traditional presentation, most of the audience is limited by their geographical location. Only people who can access the location, and manage the time, can attend. 

In contrast, a virtual presentation has no bounds. 

People from all over the world can join in at the same time. It’s also highly accessible for people who otherwise wouldn’t attend physically due to health, childcare, or disabilities. 

2. More flexibility

Virtual presenters often offer recordings of the event for those who can’t attend. Moreover, you can also choose to keep your camera off while still attending. 

This makes it easier to participate in meetings. You also save more time by hosting shorter, more effective presentations. 

3. More economical 

When you’re virtually connecting with an audience, you use fewer resources than regular presentations. Organizers incur fewer electricity/venue costs, while participants have no travel costs at all. 

Virtual presentations also lower the company’s carbon footprint by lowering the number of unnecessary travel trips. They’re a great way to practice sustainable business practices.

Final thoughts

Virtual meetings and webinars often test your public speaking and presentation skills. 

You need to plan your presentation design and slide structure, manage distractions, and effectively deliver the content to the audience. You can also make good use of online presentation software to engage your audience better.

Use the tips and tools we covered here to understand how you can deliver effective virtual presentations today.

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Liam Martin is a co-founder of Time Doctor which is software to improve productivity and help keep track and know what your team is working on, even when working from home.

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Top 15 ground rules for your team’s virtual meetings, related posts, dell asks hybrid workers to work 3 days a week: report, rto mandates fail to boost company productivity or value: study, ibm’s office ultimatum: a pivot away from remote work, ey’s strategy for managing hybrid compliance, remote agents and the future of flexible work, l’oréal ceo claims remote workers lack passion and creativity.

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Tips for Virtual Presenting, with Video Examples

November 8, 2022 - Dom Barnard

There has been an unprecedented rise in  flexible working practices , with remote working becoming the norm for millions of people around the world. Businesses have adopted this approach to cater for not only the global workforce, but also staff who wish to maintain social distancing recommendations.

As online presentations become part of everyday working life, Zoom has established itself as the leading software, but other platforms have also seen  massive growth , such as Microsoft Teams, Google Meet, and Webex.

Presenting virtually is a very different experience to presenting in-person. This article explores tips to ensure you communicate effectively through these virtual presentations.

1. Dial-in before the meeting starts

Dial into your call ahead of time. You should have enough time to set everything up and be able to greet everyone in a relaxed manner as they dial-in. Beware that you may need a few extra minutes to set up your microphone or camera correctly.

If you are hosting the meeting, consider having the first slide of your presentation up on the screen with the topic visible, to reassure people that they have dialed into the correct meeting.

2. Prepare your technology

Ensure your laptop or computer is plugged in or fully charged – the last thing you want is to run out of power mid-way through your presentation (you wouldn’t be the first person this has happened to).

Test out your microphone and camera before you start to make sure they are working:

  • Test your webcam and position
  • Test your microphone

Raise your computer so that you are looking slightly up at your screen (you may have to put your computer on some books to get the right height). This is much more flattering than having the camera below you looking up at you.

3. Dress appropriately

This is one that people often overlook – just because you are home doesn’t mean you are not at work. Dress as you would in the office, not only will this create a good impression, but you’ll feel more confident as well. If in doubt, err on the side of the professional – you want people to focus on your message, not your clothes.

For additional information, visit these links:

  • What to wear for video conferences
  • What to wear for a presentation: 10 tips
  • What to wear (and avoid) when presenting on camera

4. Professional surroundings and background

Eliminate any distractions – turn off any devices that could interpret you, such as alarms on your phone, and tell anyone else in the house that you are about to start a video meeting.

Examples of good and bad setups for video-based presentations. Compare the lighting, audio quality, video quality, what people are wearing, and surroundings across the clips.

Which setups look the most professional to you? Do they have anything in common?

Good lighting will make a huge difference to your appearance and make you look much more professional:

“Shadows, dark patches, and uneven lighting obscure facial expression. In the absence of body language, people on video calls rely on facial expressions for complete meaning. Lighting can make or mar your message.” –  How to look good with better lighting .

Check what is in the background of your camera shot, ideally keep things pain and neutral. Another option is to use a virtual background. These can usually be set up using your video conferencing software.

  • How to use Zoom backgrounds
  • Custom backgrounds in Microsoft Teams
  • Virtual background for Google Meet / Hangouts
  • 4 tips for choosing the best virtual backgrounds

Practice Online Presentations

Perfect your virtual presentation skills by practicing them in a realistic online exercise that mimics Zoom, Webex, and Microsoft Teams. Learn More

5. Manage your audience

If it’s your presentation, decide how you would like to manage the participants / audience. For example, are you happy to take questions as you go along, or would you rather wait and have a Q&A session at the end? How will you field questions? Via a chat feature or verbally?

Practice muting and unmuting participant microphones. Set out the ground rules at the beginning so that everyone is clear.

6. Eye contact with the camera

This is a simple tip that can make all the difference to how you are perceived by the audience. Make sure that throughout your presentation you periodically look at the camera. Try to relax your face and smile. This gives the impression that you are looking into the eyes of the participants and helps to keep them engaged during the virtual presentation.

It can be difficult to actually maintain eye contact this way – this article discusses why it can feel uncomfortable:  I Feel So Uncomfortable Making Eye Contact in Work Video Calls

This video demonstrates how important eye contact is during a virtual or video based presentation. Watch the different executives (including CEO Reed Hastings) talk and think about which one comes across the best on camera and why.

7. Know your slides

Most presentations include some visuals to complement what you are talking about. Traditionally Microsoft PowerPoint, Google Slides and Apple Keynote have been the go-to tools. Whatever software you decide to use, make sure you know how to use the features on it.

Software to help you create presentation visuals:

  • Envato Elements

Prepare yourself, so you know how to navigate through your slides and share your screen. Generally, try to keep your slides light on text, as you don’t want to overload people with information. It’s usually better to expand and elaborate on the slides verbally.

8. Practice your virtual presentation

Practice your presentation with a virtual presentation simulator, so that you’re better prepared.

The VirtualSpeech  virtual presentation simulator .

9. Keep everyone engaged

Before you start, try to find out who will be on the call. During your virtual presentation you can then ask them specific questions,  addressing individuals by name .

There are also other tools that you can use, such as giving control of the screen to a participant, so that they can share a document with the group, if necessary. Beyond this, you can use videos, infographics and even host quizzes, polls or surveys.

  • 18 Ways to Make Your Presentation More Interactive
  • How to run a Zoom quiz: Tips for quizzing success
  • Start a Poll in Cisco Webex Meetings
  • Create a poll in Microsoft Teams

10. Be enthusiastic

Remember that sounding confident and happy to be there is the key to success. Your participants will note your mood from your voice, so get into the right frame of mind before you start. As you speak, try to alter the speed and tone of your voice so that you avoid sounding monotonous.

Here are some more ideas to  add enthusiasm to your presentation .

This short video shows two examples of enthusiastic speakers. Notice how they use their eye contact, hand gestures and vocal range to appear enthusiastic over video.

11. Body language

Body language helps keep participants engaged. Move your camera away from you a little so that everyone can see your hand gestures.

Many regular tips about body language can be applied to the virtual environment. For example, eye contact can be achieved by looking into the camera (see tip 5). Try pausing and adding a small, subtle nod after you finish making a point. This will add emphasis to what you are saying. This article covers more on how to  project leadership presence .

If you are standing up, do not lock your knees as this can look very rigid. You can lightly clasp your hands when you are not making hand gestures, this will help to not distract your audience.

Time your presentation beforehand, so you know roughly how long it will take you. Make sure you have just the right amount of content for your time slot and factor in time for any questions. You don’t want to run out of things to say or stay on the call too long either.

Less is more – try not to include too much information, as it is better to stick to a few key messages. The beginning and end of your presentation need to be strong as that is what people will remember the most. You should be clear on your aims at the start and recap everything at the end.

10 online presentation tips

Presentation Geeks

How To Ace Your Virtual Presentation: Our Top 10 Tips

Table of contents, what is a virtual presentation.

A virtual presentation is a demonstration, lecture, informational session or speech meant to inform, persuade, motivate, build goodwill , or present a new concept through a digital medium such as a web video conferencing software where the host, presenter and attendees are convening remotely.

Virtual presentations have gained popularity over the last decade due to the advancement of video web conferencing software such as Zoom and Google Meets as well as the convenience virtual presentations have afforded us. Virtual presentations have also helped break down challenges experienced in different fields of work and study.

How Are Virtual Presentations Different From Regular Presentations?

On the surface, it might seem that the only difference between a virtual, online presentation and an in-person presentation is the method in which it is delivered.

In reality, however, the two require different approaches to keep viewers engaged in the presentation. Here are two major differences between virtual and regular, in-person presentations you should consider when deciding if your next meeting should be held online or in-person:

Audience Members – Is The Audience Engaged?

Several people watching a virtual presentation

Participants viewing a virtual presentation are far more easily distracted than a typical meeting participant would be when viewing the content in the same room as the presenter. With in-office presentations, participants are typically in the conference room, which is a controlled environment with fewer distractions competing for attention, making it easier to pay attention to what the speaker is saying.

Self-surveillance is also less prominent in a virtual meeting rather than in a physical meeting. When you’re in a room with other individuals, you subconsciously start to self-regulate your behaviour thinking others are watching you. For example, you will not find yourself looking at your phone and you will maintain eye contact with the speaker.

With virtual presentations, on the other hand, the attendee has the ability to turn off their video and microphone allowing them to easily switch their attention to other distractions like their phone or carry on side conversation without anyone else ever knowing.

Scalability & Flexibility

Unlike an in-person presentation where the host, presenter and attendees are physically present at a singular location in the real world, virtual presentations allow for greater scalability which is not bound by the physical environment they are held in.

An in-person meeting would have you bound to the limitations of the room or venue space and the flexibility of other people to attend the presentation at a singular location. On the other hand, a virtual presentation allows you to present to more people at the same time, aided by group video conferencing services, which allows for hundreds of participants per meeting. With a virtual presentation, you are not restricted to the physical capacity of a venue space or the challenge of traveling distances for people.

Either virtual or in person you need a visual presentation that captures the attention of your audience before you tell your story.

Here's One We Did For SalesForce

When the most dynamic CRM sales tool in the industry reaches out for help, we couldn’t resist joining forces. We worked with their team to develop a concept that aligned with their branding and allowed their “Sales Force” to share their value proposition with potential customers in an engaging way.

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Why Are Virtual Presentations Important?

Woman presenting virtually at her desk

Virtual presentations are important because they help break down barriers when it comes to bridging time zones, connecting remote regions and keeping one another safe as we have recently seen with COVID-19.

Remote teams working in space or up north in remote regions are able to share their research and findings far more quickly and easily by being able to connect with other researchers around the world and discuss in real-time. Although it may seem like this could have been done with phone calls, fax machines or even videos, virtual presentations allow for a consolidated, streamlined process that allows for spur-of-the-moment conversations with multiple people in a live presentation format.

As globalization continues to impact our everyday lives, virtual presentations are another way we are connecting with one another around the world. With remote work on the rise , learning about virtual presentations and the nuances that come with them is an important skill to know as more companies, government agencies and cultures adopt virtual presentations and communication.

How Do You Create A Virtual Presentation?

With any other project you decide to take on, to make it excellent, knowing where to start and setting up a good foundation is key to its success. The same applies to virtual presentations. If you don’t have a solid plan in place or create a solid foundation on which to build your presentation upon, your presentation won’t be as successful as it could be.

Man planning before creating his virtual presentation

We’ve put together our top four virtual presentation tips to bring your virtual presentation to life.

1) Start with your content

First, you need to start with your content and understand what message you want to share with your audience. You need to fully understand the topic and content at hand so you’re confident in your delivery.

Start by asking yourself some questions.

  • What are the key takeaways you want everyone to leave with?
  • What is the purpose of sharing this content?
  • Is this content relevant?
  • What questions might the audience have and do I know the answer to those questions

It might help to create a story around your topic with a beginning, middle and end to help guide you and your audience through the content.

2) Think about your slides

You want your slides to be engaging. Without engaging slides, you’ll lose the interest of your audience. Remember to keep slides colorful. Use an image or a graphic to help tell the story of the slide. Don’t go overboard though. Keep it simple and follow a 1:1 ratio. One image per slide.

3) Focus on your audience

Throughout your career, you’ll be presenting material to different audiences. Not every audience is the same. For younger audiences, you’ll want to use more visuals and use more vocal energy to keep the audience’s attention. For an older demographic, you might want to keep things more succinct, to the point and talk at a slower pace. It’s one thing to know the content and create a great presentation but it’s useless if you’re not sympathetic to how your audience gathers information.

4) Be dynamic

Keep the attention of your audience by being dynamic and not static. If you’re able to present with a webcam, then do so. Take advantage of as many tools and features as the video web conferencing software you decide to use will allow. For example, some software allows you to have the audience interact with your screen and slides. Depending on the content you’re delivering, you can even have the attendees break out into smaller groups. This will keep the presentation lively, unique and encourage audience participation. Ultimately, you want to keep it fun.

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presentation tips virtual

Our Top 10 Best Virtual Presentation Tips

virtual presentation tips graphic

Before you deliver your next virtual presentation , be sure to review these ten tips to help you prepare.

1) Proper Webcam & Lighting

First, check your webcam and lighting. Before you present, turn on your webcam and make sure you’re visible. Even if you think you have sufficient lighting, it’s always best to double-check as some webcams aren’t calibrated correctly. If you’re using a ring light, it may appear like a harsh, blue light is being used. Use this time to also check your microphone and audio source. You’ll be able to check the sound quality and ensure the audio pick-up levels are correct.

2) Familiarize Yourself With The Technology

If you’re not used to presenting virtually or you’re using new software, try practicing your delivery with the technology you’ll be using. If you run into any technical issues, you’ll be able to resolve them beforehand.

3) Check Internet Connection

This is absolutely critical . A virtual meeting or presentation is only possible with an internet connection. If you don’t have a proper internet connection, you won’t have a presentation. It’s also a good idea to practice presenting with all the technology you’ll be using as more software usage requires more internet bandwidth. If you plan on presenting with your webcam on, test your internet connection with your webcam on so you have an accurate measurement.

4) Talk To The Camera

When you’re delivering your message, make sure you keep eye contact with the camera . This will allow the audience who is watching your presentation to feel more connected and engaged. If you’re simply reading from a screen, it makes the presentation feel inauthentic, unpolished and it makes it seem like you’re not confident in the content you’re presenting.

Woman presenting into the camera

5) Present As You Would In-Person

If you have the ability to stand up while presenting, you should . Standing is beneficial because it allows your airways to be fully open. While you’re sitting, your core is typically tight and you might find yourself hunched over. This will restrict your diaphragm from moving to its fullest potential. If you stand, you’ll have a much clearer voice when speaking.

6) Use Body Language

Keep your presentation dynamic. Your body is a communication tool. Use hand motions to emphasize key points. Use facial expressions to deliver emotion . The combination of body language with your words will help connect the audience to your message on a much deeper level.

7) Engage Your Audience Members

Keep your audience engaged and allow them to participate. Some ways you can keep your audience engaged is by using polling software to ask the audience questions. You can host a Q&A at the end of your meeting , or you can have them play games like Kahoot! to win prizes.

8) Have A Moderator

Having a moderator helps you stay focused. A moderator can help monitor the chat and gauge audience engagement. If you’re conducting a Q&A session, depending on the software you use, a moderator can help filter questions that might be inappropriate. They will screen questions before they are made public to the rest of your audience.

9) Use Evaluation Tools & Learn

This is a tip not many presenters take advantage of that will help you stand out amongst the rest and will make your next presentation even better. At the end of your presentation, consider sending out a poll. Ask for feedback from your audience to see how well you did . You might want to ask their opinion on the visuals, see what information they retained or see how you presented as a whole. If done correctly, for your next virtual presentation, you’ll know if you need to slow down if you’re a fast talker or if you need to add more visuals.

10) Be Yourself

The most important tip of them all is to be yourself . When you’re yourself, you’ll have fun. Presenting and everything will appear natural.

Are You In Need Of A Custom Presentation? We Can Help

Now it’s about you! Are you in need of a fresh, engaging presentation that captures your audiences attention? Whether you need a clean up, a re-design or a completely custom build we have you covered. You can find our presentation packages and pricing options here . Want to speak to a geek, click the button below.

Author:  Ryan

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Home Blog Presentation Ideas A Guide to Mastering Virtual Presentations

A Guide to Mastering Virtual Presentations

a guide on mastering virtual presentations

Virtual presentations are becoming a standard. With over 30+ billion presentations being created every day, traditional in-person presentations, which used to be the commonality, are more and more being adapted to a more frequent online presentation scenario. 

Through the recent pandemic, the video conferencing platform, Zoom, had a participant increase of 2900% with a daily meeting participant figure of 350 million people in December 2020 alone. Yet, either triggered by the lack of human interaction or technological barriers, the truth is that online presentations can still and easily feel daunting.

That doesn’t need to be the case, however! With online presentation templates for a solid base and specific tactics to keep remote audiences engaged, presenters can easily connect with people in a virtual setting for great presentation success. 

This guide to virtual presentations provides a definition of virtual presentations, common examples, and instructions on how to best present online. 

What’s a virtual presentation?

A virtual presentation is an event whereby a presenter or a group of people face an audience online to go over virtual material of common interest. In the best of scenarios, a great rendition of an online presentation is clear, meeting a specific purpose that is of its audience’s interest. 

Examples of virtual presentations

At SlideModel, each of our PowerPoint templates sets a valuable example of the kind of virtual presentation that works best for very particular settings. These go over topics in business, strategy, marketing, and SWOT Analysis templates , to name a few. There are also different themes to these on diverse virtual presentation templates; the latest to suit numerous needs. 

browser showing a presentation template by SlideModel.com

As further examples of great online presentations, here’s a Notion at Work webinar titled Manage Your Contacts and Sales Funnel. It’s highly recommended by webinar software company LiveWebinar. This presentation’s style and setup might be of special interest to business presenters as it follows regular industry standards. 

How virtual presentations happen

Virtual presentations most commonly take place via web and/or video conferencing platforms . Though numerous tools exist to allow a presenter to meet an audience exclusively online, the most famous for this purpose are currently Zoom, as we described above, as much as Google Meet, and Skype. Other virtual presentations can take advantage of video presentations , where the presenter records the presentation, save it as a video, and then stream it to the target audience using a video presentation platform.

An user taking part of a virtual conference

In general, these platforms include a screen-sharing ability to let presenters display online presentation decks . And they’ve become a great go-to resource with an augmented work-from-home (WFH) model worldwide. 

Presentation types

Internal virtual presentations (between colleagues).

We give these kinds of presentations to people within our organization. Whether it’s for the same department or team as ours or another stakeholder within our company, college, or any sort of official body with which we interact, internal presentations serve people whose interests and needs we can access first-hand via a common ground. 

Events (conferences, discussion panels, TED talks)

More public than the first item, virtual presentations can also be part of large events, whether these are public or private. Take all sorts of online conferences or talks into account. We can go online to meet worldwide communities of diverse sorts and be invited to speak at a discussion panel or conference, for example, making our presence visible to multiple computer users or over a single live broadcast on a large screen in an auditorium, for instance. 

Sales presentations with prospects

At times, pitches need to happen on-screen with potential prospects who give us a certain allotted timeframe in their schedules for us to touch base on our product or offer. Virtual sales pitch is another method to use.

Training/educational presentations

Other virtual presentations can be delivered for training purposes. Those can happen for internal and even external teams or as part of an educational program at different institutions. When we’re seeking to build talent up with new skills, our presentations require a lot of clarity with specific instructions, workflows, examples, charts, videos, and as many interactive or information-specific tools as possible. 

But how do we present online events like the above? 

How to Prepare for Virtual Presentations

Here are a few tips on how to best prepare for virtual presentations. We’ve made sure to include these steps as being well-prepared for an online meeting can significantly improve your road to success.

As usual, do your research before putting a single slide together. Reading up on what you will talk about to an audience can set an enormous difference between the knowledge you bring to a presentation and that of anyone else in the same room with you. Chances are that people listening to you as a presenter are very invested in your topic. As such, they can come from diverse backgrounds, and truly have a natural interest in what you have to say. Be valuable to your audience with high-quality content. For that, seek what interests them, how they respond to similar material, and the best ways in which you can engage them. 

Putting material together

Then, work at designing great PowerPoint slides . Keep a balance between design and content, tailoring what you present with your branding or voice in competitive, slick design that also clearly exposes your expertise. 

computer showing a slide with a pie chart

Consider your audience’s attention spans here. For that, spread content throughout several slides, if possible. Instead of packing each slide full of text or images, fill them with catchy titles, relevant sub-titles, meaningful text, and attention-grabbing visuals. Doing so will add dynamism and generate a more frequent visual change viewers are bound to appreciate. 

Add the above visual flow especially if your audience will need to spend a long time on-screen to follow you. Quicker online presentations can, on the contrary, afford concise and to-the-point material over the shortest amount of slides you can muster.  

Preparing your script

You may have all the know-how in the world on a given topic, company, subject of study, a product, or whatever is getting you to a virtual presentation need. Yet, an outline of ideas, a sequence of thoughts, and the most important areas of your presentation are all valuable tools to ensure success as you present. 

Write your thoughts out. Think of the sentences you’re verbalizing, how you’re phrasing your communications, and the order in which these will be presented. Slides don’t make up for your verbal communication. That vocal area needs preparation, too. 

Write an outline, jot down pointers, and even prepare an essay, if you must. However you feel most comfortable, a script in any form is necessary for a clear rendition of your ideas in front of an audience, whether that happens virtually or in person. 

While you’re at it, include attention-grabbers as you prepare what you’ll say. These can be as easy as saying: “Look over to our graph at the bottom right”, for example, inviting people to actually connect to what you’re presenting. These tricks are especially needed during a virtual presentation given the potential audiences have to be distracted via so many other means that are available on their computer, tablet, or cellphone. 

Practicing in front of an audience

Quite succinctly, peer feedback can do wonders for your virtual presentations. Gather whoever will connect with you to get their valuable insight on what’s coming through from your efforts. 

Sit back without judgment to listen to what business partners, friends, and even family have to say about your work.

Recording a demo

Tied to above, record that session. You can use it as your demo. 

Pushing you to be fully ready for a practice run will ensure you have thought about everything that matters for your final presentation. It will also add a level of security that can give you a more successful edge in the end. 

This practice might sound tedious, but it can also help your team, for example, if you bring people on board to your demo before you launch a product, face a client, present before a different department, face your teacher, and so much more!

Checking your online tools

Because online presentations essentially depend on technological tools, much more so than in any other kind of presentation setting, take the time to check everything works before you get started. 

Check your invitation links, log in to your meeting platform, open up relevant files, click on the presentation sharing icon, and make sure you’ve got all the privileges you need to perform any action you intend on making. Test your audio, try your mic and speakers, and hit the record button as a trial…do it all!

A demo, practice, and even setting 30 minutes ahead of your presentation can be golden for you to troubleshoot any unexpected technological failures. Go through your required steps one by one to make sure everything works!

Presenters are muted quite commonly and cannot get their volume to function, their cameras have stopped working, or they simply can’t share their screen. While no one will generally count that against anyone if the delays aren’t meaningful, this kind of setback can easily signal a lack of preparation. Because many issues can get in the way of a successful and timely virtual meeting, prepare for those challenges ahead of time. 

Concentration

Once your checklist up to here is done, remember to take some time for yourself. Seek your focus. However you concentrate best, find that mental spot where you can truly be attuned to your thoughts and the way you speak. Release any heavy emotions, such as anger, fear, anxiety, or stress. And seek to be balanced within your own self. Even three deep breaths can do the trick if time is pressing, but never forget to start presenting until you’re at your best concentration level. 

Putting yourself out there

Then go for it! Hit that record or live button, let people in your waiting room into your meeting area, say hi to anyone present, or let people know if you’re expecting anyone or waiting for someone for a few minutes. Become the host and take over as a leader, which is ultimately what presentations are about; for a specific period, all attention will be on you. Take your space, put yourself out there, and do your best. 

Establishing conversation

Virtual presentations don’t end when you’re done presenting your slides. Whenever possible, open up the space for the audience to give you feedback, ask questions, and engage in conversation with you. You can include a question and answer (Q&A) session or display frequently asked questions as a means of addressing commonly unclear areas. Also, leave room to address whatever comments come up via chat. 

By the way, just as a pointer to get your next presentation rolling, set the stage at the beginning of your online presentation in terms of when and how you’d like your audience to ask questions. Will everyone be able to stop you as you’re presenting to clear any items that come up? Or would you rather leave all questions for last? 

Commonly, addressing questions via chat or at the end of the session keeps your attendees’ focus under better control. Remember you’re directing people’s attention every time you present. This works just like a maestro would command an orchestra. Make the best of your expertise and knowledge to wow your audience with a unique presentation that gets people talking. 

Conclusions

Virtual meetings aren’t going anywhere. If anything, the use of online tools to group on a given topic is more and more common. As work-from-home leniency becomes widespread after COVID-19, especially, we can heavily rely on virtual presentations being here to stay. 

Consider using templates to help your slide quality. Templates are a great base for design as much as content. With industry or topic-specific material, templates are a great guide that can also accelerate how you create and share content in a high-paced environment. 

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How to Give a Virtual Presentation: Tips, Challenges, and More

pauline ashenden

For many, virtual presentations are an acquired taste. But, with remote teams becoming increasingly popular—especially now due to the onset of the COVID-19 pandemic—virtual presentations are not only to be expected, but they are also rapidly becoming the norm in our day-to-day professional lives. In addition to helping colleagues stay aligned on major projects, virtual presentations are a useful sales tool that helps you improve your profit margins and are also a staple of customer or client engagements, whether in the form of quarterly business reviews, new feature introductions or providing regular reporting.

How Do Virtual Presentations Differ From Regular Presentations?

It’s tempting to think that the same rules that apply to in-person presentations would apply to virtual presentations as well. In reality, however, the two require different approaches to keep viewers engaged in the presentation. Here are two major differences between virtual and regular presentations:

Virtual presentations are competing with more distractions

Participants viewing a virtual presentation are far more easily distracted than a typical meeting participant would be when viewing the content in the same room as the presenter. With in-office presentations, participants are typically in the conference room, which is a controlled environment with fewer distractions  competing for attention, making it easier to tune into body language and what the speaker is saying. With virtual presentations, the context is very different.

Often, viewers are on mute (video or audio), making it much more difficult for presenters to understand who is engaging with the content. At any moment attendees may be answering a phone call, checking email, browsing social media or simply multitasking due to lack of interest, to all of which the presenter would be none the wiser.

Virtual presentations offer greater scalability

Virtual presentations allow you to present to more people at the same time, aided by group video conferencing services such as Lifesize, which allow for hundreds of participants per meeting . To participate, all that meeting attendees need is a device with an internet connection, greatly simplifying logistics when compared to a traditional in-office presentation, which often requires making travel plans, blocking a few days to travel and booking a conference room. Even then, you can’t be sure that everyone will show up on the agreed date and time until the meeting begins.

While virtual presentations are convenient, that doesn’t necessarily make them easier for you or your audience members. We’ve all experienced the pains of failed virtual presentations plagued by poor audio or video quality or presenters who don’t feel fully comfortable navigating controls to share content. Additionally, when you’re not physically presenting to an audience face to face, you have to work that much harder to establish a connection and sustain their attention. Here’s how to do it.

4 Virtual Presentation Tips for Your Next Meeting

Great content, preparation and practice speaking in public are key factors for every presentation, but if you can’t keep your audience engaged by getting rid of all distractions, your presentation is likely to flop. Here are four presentation tips that will help you minimize distractions next time you’re in the meeting spotlight.

1. Keep it short

When presenting virtually, your audience has a near-infinite supply of distractions at their fingertips, from email to instant messaging to social media feeds. So if you’re doing a virtual presentation, keep it concise and straightforward. Even if you’re committed to a longer presentation like a webinar , staying focused and not meandering is critical.

The average attention span when listening to a presenter is between 5 and 10 minutes. Even elite, experienced speakers struggle to hold an audience’s attention for longer than 20 minutes. In order to avoid listener fatigue and hold the attention of the (virtual) room, you want to pack a punch in your presentation, condensing content to no more than five key points along with a succinct summary of the action you want the audience to take after the presentation.

One way to do this is by starting with the end in mind. For example, if you’re giving a presentation on how to be productive working from home , your goal may be to have the audience put the advice into practice and provide feedback on their experience. Having identified this, you will know the amount of information you need to provide that will lead them to take that specific action you want them to take.

2. Close out windows you don’t need

Before you share your screen, make sure you have the content you want to present already prepared. The first few moments of your presentation are critical to establishing a connection with the audience, and no one enjoys watching a speaker scramble nervously to find their presentation on a cluttered desktop or, worse, inadvertently sharing sensitive or personal information that may be displayed from another application.

Additionally, if you’re using the same presentation for different audiences, make sure you evaluate every slide to ensure it’s relevant and tailored to the room. Distracting your viewer by having to go through a bunch of generic slides that haven’t been tailored to their organization, job function or priorities makes you seem unprepared, giving the audience the perfect excuse to tune out what you have to say. Whenever you do this, you break the flow of your presentation and their willingness to stick around till you’re done.

3. Ask the audience to commit to a distraction-free meeting

Many remote companies have an unspoken rule: mute your mic if you’re not presenting. It’s easy for an ambulance passing by to throw a presentation off track, so before you start, ask participants to mute their mics until you’re ready for Q&A. Luckily, many video conferencing platforms allow meeting hosts to mute participants’ mics to better control the meeting experience. As an additional benefit, muting helps presenters hold the attention of meeting participants by establishing when it will be their turn to speak.

For fully remote and distributed teams, it’s also common to ask meeting participants to avoid multitasking and mute phones for the duration of the meeting. This creates a meeting environment that more closely resembles an in-office meeting with minimal distractions competing with the speaker for attention.

4. Test your equipment beforehand

If you’re reading this, you’ve likely participated in an online meeting where someone presented for several minutes without knowing that their microphone was muted or that their content wasn’t showing on the screen. It’s an uncomfortable experience for both the presenter and the audience and, luckily, very easy to avoid.

Before your next virtual presentation, make sure to test your mic, screen sharing and camera 5-10 minutes before you go live. This helps you identify what’s working and what isn’t and rectify it. This is also a great opportunity to check your lighting to ensure your video feed is clear and ready for prime time.

Besides, knowing that your tools are in good condition boosts your confidence because you’re sure they won’t interrupt your presentation.

How to Virtually Present on Lifesize

Lifesize is a high-definition, secure video conferencing solution for online meetings that helps you hold uninterrupted presentations and deliver an exceptional experience for meeting participants across different devices. Here are a few steps to help you use Lifesize for your next virtual presentation:

1. Have your presentation ready

Compelling visuals and copy make any presentation better. Don’t worry if your design chops are lacking; use content from your company’s website, blog or social media feeds.

Great copy helps back up your slides and persuades your audience to take action. You want to talk about the benefits of taking action, overcome objections and provide irresistible calls to action to make it easy for your audience to get involved.

For your most critical presentations, consider hiring a copywriting service to help you create compelling slides that leave a lasting impression in the minds of your audience so that when you ask them to take action, they’ll be ready to do so. Interactive presentation development tools like Visme also simplify the process of building unique, immersive content that will show great during meetings. The company also regularly publishes presentation best practices  to help users avoid overly cluttered or text-heavy layouts.

2. Click “Present”

Once you’re ready with your presentation, join your Lifesize meeting from the desktop/web app, confirm that your attendees are present, then click on the “Share your screen” icon to start your presentation. You’ll then be prompted to select which display or application you want to share.

3. Share your slides or the entire screen

Once you’ve made your selection, click on the “Share” button to show your slides. Remember, you can’t share slides at the same time as another presenter, so make sure any other speakers have ended their presentation before you try to share your slides.

What to Do After the Presentation

Great news — you crushed the presentation. Now what do you do? The best presenters don’t stop once the meeting ends. After every presentation, take a few minutes to evaluate yourself, or ask colleagues for feedback, to see how well you did and whether you achieved your objective. In addition, here are a few ways to ensure the presentation translates to business impact.

1. Send out your recorded meeting link

Depending on the material, your audience might need to rewatch the meeting to help them get hold of crucial details in your presentation. Lifesize allows you to record and share your presentations so that once you’re done, all you need to do is share a link of the recording with your attendees for later reference. You can also use a video editor to stitch different videos together to use for added material in any future webinars, meetings or presentations.

2. Schedule a follow-up meeting if necessary

When is the appropriate time to reconvene and discuss progress? In a week? Two weeks? All great virtual meetings result in some type of action, so don’t wait to schedule and send a meeting invite for your next Lifesize call. Follow up meetings are great way to stay top of mind with customers, move projects forward or course correct if there is any misalignment concerning next steps.

Your next presentation won’t suck because of one thing: keeping your audience engaged. You’ve got excellent presentation skills and great content, but distractions are your biggest enemy.

By implementing the ideas we’ve discussed above, it’s possible to get rid of these distractions to help you focus on getting the most out of your presentations.

Virtual Presentation FAQ’s

How do you create a virtual presentation.

You’ll need some sort of visual medium to create a virtual presentation (such as PowerPoint) and a teleconferencing solution like Lifesize that allows you to share screens. With the visuals in place, you just have to come up with a speech or speaking plan to accompany your presentation.

How do you engage the audience in a virtual presentation?

To create an engaging virtual presentation, make sure that the presentation flows smoothly with no awkward pauses, and that you have a number of things to say for each slide or visual reference. From there, you have to speak in a lively and engaging manner, and ask the audience questions if possible to keep them engaged.

What are some of the challenges you need to consider when presenting in an online environment?

The wild card is technical difficulties: lag time, poor video/audio quality, or connectivity issues can ruin a presentation. If you have an integrated video conferencing solution in place, then the main challenge is keeping the audience’s attention (which can easily be lost).

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Improving the Video Conferencing Experience in the Era of Remote Work

In case you’ve been living under a rock for the past six months, it’s clear that remote work and distributed teams are here to stay, even after the pandemic recedes. While some workers will gradually find their way back to in-person (office or otherwise) workplace settings, this is just the on-ramp to the highway of working from anywhere for many others.

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How to Adapt Your In-Person Presentation Into a Virtual Presentation

By Lisa Schneider , Dec 16, 2020

Virtual Presentation Blog Header

In May 2020, I gave my first formal talk on Zoom. I do a fair amount of public speaking, and generally I move about the stage quite a bit: it’s an expression of energy, serves as punctuation to what I’m saying, and supports an intentional effort to make sure I look at and connect with as many people in the audience as possible. 

So when it came time for this remote talk, I figured that standing while I delivered it might feel more “normal” and akin to my regular modus operandi. 

About halfway through, I realized that since I couldn’t pace in my normal fashion I was…swaying back and forth.

Fortunately this was an internal presentation for our new interns at Merriam-Webster, and while they are absolutely important, it wasn’t quite as bad as doing it in front of hundreds or thousands of strangers. 

Two months later, I was indeed slated to give a remote talk to hundreds of attendees; this one pre-recorded followed by live Q&A. Mindful of my earlier gaffe, I walked through my talk several times thinking about how it might play differently on a screen than in person.

While the content of an in-person presentation versus an online presentation may be the same, there are some fundamental differences between how you deliver the presentation and in your presentation design . 

Here are some practical virtual presentation tips I learned from this experience:

Replace your physical energy with vocal energy, replace physical cues with visual cues.

  • Vary your slide layout
  • Don’t count on reading the room
  • Don’t count on audience interaction

Do use interactive virtual presentation tools

Think about your ending, prepare for your q&a.

Skilled speakers , of course, bring both to the stage. But when you’re limited to the video equivalent of a head shot, it’s even more important to vary the pace, volume, and intensity of your delivery throughout the virtual presentation.

Pause early, pause often. 

This is a great tip for all speakers, especially if you’re a fast talker like I am. The best training I got was not to alter my natural cadence, but to pause more often to let what I’ve said settle, and allow people to catch up. 

You can reinforce that pacing in your slides, by focusing on a single point per slide. This prompts you to pause as the speaker, and lets the point sink in for your audience.

One Point Slide Example Virtual Presentation

In person, a pause is also a good opportunity to catch someone’s eye, smile, and make personal contact. When you don’t have the audience in front of you, the temptation is great to just run through at full tilt. Resist that temptation and remember: without a room to look around, pauses might feel awkward to you—but they’ll still read as natural flow to the audience. 

Your physical cues add a layer of meaning to your presentation. When a presentation is given virtually, certain physical cues can be lost in translation. 

That’s where adding visual cues to your presentation slides can come in handy. You can use icons, apply arrows and lines, use contrasting colors, or add shapes to grab and direct your audience’s attention. Here are a few examples of visual cues in action.

This slide design uses icons to reinforce content. The use of icons helps your audience not only make sense of the information you’ve shared, but process it and hold onto it for longer. 

Slide With Icons Example Virtual Presentation

Arrows are simple ways to visualize a process . This slide design organizes information into a logical flow with the use of arrows. It helps your audience to organize and understand your content. 

Flow Chart Presentation Template

High-contrasting colors help to emphasize information. This slide is obviously tackling a problem. Other slides can be differentiated the same way when you describe a solution, next steps, and so on.

Shapes are also great ways to emphasize information or visualize data .  In this slide, circles are used to convey the magnitude (and significance) of the statistics shared. Even without the numbers, you’d guess the circle on the left has the highest value. 

Bubble Virtual Presentation Slide Template

In some instances, you may need to use PowerPoint to host your slides. But that doesn’t mean your creativity should be stifled by boring PowerPoint templates. With Venngage, design your entire deck in the editor and then export it as a PowerPoint file. 

Venngage Download

Use short, punchy text on your presentation slides

Keep in mind, the opening of your presentation impacts how excited and engaged people are throughout. A strong opening statement brings energy to your virtual presentation, and helps you start off strong. 

Combine an impactful title with an image that reinforces the message to hook your audience:

Intro Slide Example

Punchy sentences are a trademark element of a persuasive presentation . For a speaker, it adds emphasis and weight to your statements as you present. A presentation slide isn’t the place for fluff—stick to short sentences or even just phrases to really drive the point home. 

Speech Presentation Template

Learning to effectively summarize information for your slides is an important skill. It enables you to repurpose blog content, present detailed reports, discuss research findings, and so much more in ways that are organized and clear. 

Vary your slide layouts

Naturally, you can’t just rely on your title slide to do the heavy lifting. The slides that follow need to be equally as engaging and effective. 

A rule of thumb is to vary your slide layouts. Different layouts will help offer something new for your audience to latch on to. In a virtual presentation, the same repeating layout can put them to sleep.  Here’s a presentation example that uses different slide layouts to keep the information fresh:

Airbnb Slide Templates

Need more presentation ideas? This blog has all the presentation examples you need.

Don’t count on reading the room

This was a big one for me. I’m a natural-born storyteller , so I use a lot of anecdotes to illustrate my points, and am often more conversational than presentational. But all of that requires reading the room and pacing myself according to the audience reaction in real time. When you’re behind a screen running a virtual presentation, you don’t get any of that feedback. Your talk can still incorporate those elements, but it has to be very tightly scripted and balanced.

Usually when I’m sharing personal anecdotes I have a single, simple background slide. The focus is on my delivery of the story and how it connects with the audience. As you tighten that storytelling for a virtual presentation, think about amping up the infographics or illustrations on your slides for balance.

For example, the icons and illustrations on this presentation are bold, meaningful, and engaging and really help underscore the information and make it memorable.

Virtual Slide Template

Don’t count on audience interaction

Last year, I gave a talk at a Women in Publishing conference. One of my slides was a GIF of an epic eye roll—in context, it got the (mostly female) audience responding with an eye roll and enthusiastic head nod in response. It was a group bonding, amirite?! moment. 

In another presentation, I reference learning on the playground “the longest word in the dictionary.” Usually at this point I pause, look around, and audience members will spontaneously call out what they think the word is that I’m referring to.

These moments of group comity can’t really be replicated on a recorded talk or virtual presentation, and I adjusted my slides and my script accordingly.

If you’re on the right platforms, of course, you can engage the audience with polls, chat boxes, and the like. But as with all platform changes, don’t lift-and-shift your exact interaction: what works in person might not translate as compellingly to a poll widget. 

If you’re doing this, be sure to practice how integrating these tools changes the flow of your talk, and what you might do if the interaction or response are not what you expect. 

Tools like Zoom, GoToWebinar , WebinarNinja and others let you conduct live surveys/polls, but the process can vary. With a tool like Poll Everywhere , you can create word clouds in real time. Online games like Kahoot are great for creating online real-time quizzes (ideal for smaller groups). 

You can also use whiteboards to create diagrams as you’re explaining a process, which involves the audience’s attention as they follow along. Zoom, ClickMeeting and other platforms have a whiteboard feature. 

How do you usually close your talk? Are there physical cues, such as moving to center stage and quieting your body language? Have you rehearsed with the moderator when they will come back on stage? Absent these cues, you’ll want to make especially sure you have a powerful and clear closing statement , ideally one that will resonate in people’s minds for a moment as the platform switches to the moderator or next speaker.

To close your virtual presentation, consider a strong call-to-action or next step for your audience. Asking people for what you want them to do is always powerful. You can also leave them with something worth thinking about, to help your engagement extend longer than the duration of the talk.

Call to Action Slide Example

A simple thank-you also is a great way to sign off. It’s clear, concise, and reminds audiences that you appreciate their time. Plus, it’s the easiest slide you can design.

Thank You Slide Example

I gave the same talk, for the same conference, at two different locations (opposite ends of the country, different audiences). 

At one, there were so many questions we ran out of time. 

At the other, there were so few questions that the moderator (bless you, Rob!) filled the space with questions of his own. 

For some virtual presentations you will still have a moderator who plays this role and is prepared to step in, but for others you may be tasked with checking the Q&A or chat box on your own. If the latter, be sure that you have some questions prepared so that you’re not fumbling if the audience is a bit quieter. 

It’s fun and exciting to share something you’re passionate about and to connect with people as you do it. For a lot of us, pre-recording our talk or presenting from behind a laptop can throw us off our game. If public speaking was already a little tough for you, losing the in-person presence may be an even harder adjustment.

As you prepare for a virtual presentation, walk though your presentation with an eye to where you rely on that audience connection and adjust accordingly:

  • Tighten the spots that are more interactive
  • Think about using platform tools like upvotes and polls
  • Practice a delivery that is more vocal than physical (and remember to pause and breathe!)
  • Replace some of your physical cues with more illustrative and impactful slide design
  • Prep your close and Q&A

You got this!

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Effective Virtual Presentation Tips to Have Your Meeting go Smoothly

The most effective meeting strategies and virtual meetings involve preparing and organizing a meeting ahead of time. Without virtual presentation skills, the ability to reach your intended audience becomes increasingly tedious, even if you are presenting factual and authentic information. Whether you are hosting a meeting or preparing a presentation, using a few effective virtual presentation tips can go a long way when sharing a message and making an impact.

Creating Your Virtual Presentation

Here are some virtual presentation tips on how to create your presentation, from the team at yoyomeeting .

Determine Your Meeting Purpose

Define the purpose of your meeting before you begin prepping the presentation you are creating. What is the end goal of your presentation? Are you attempting to sell a product, solidify a plan, or promote awareness?

Cater to Your Audience

Who is your audience for the presentation? How does your audience typically respond to virtual presentations? Is there a way to implement effective virtual presentation skills to entice and engage your audience with the presentation you intend to create?

Focus on Quality Content

Always ensure that your presentation includes content that is original, unique, and extremely engaging. Avoid offering in-depth analysis or too much text on each of your presentation slides, as this may deter your audience from paying attention or engaging with you. Instead, create clearly defined bullet points, headers, and talking points to help streamline your presentation, rather than stagnating it.

Presentation Design Matters!

When creating the design for your presentation slides, it is important to keep the following basic design tips. Here are a few virtual presentation tips in mind regarding the design and appearance of your presentation:

  • Keep it Simple: Keep it simple when designing your virtual presentation. Avoid creating slides that are too colorful, busy, or filled with text.
  • Use Easy-to-Read Fonts: Use easily readable fonts when creating virtual slides. Avoid cute, fancy, or decorate fonts when you want to quickly convey a message.
  • Choose a Color Scheme: Choose a color scheme that is representative of your business and brand or of the message you want to convey. Limit your presentation to one to three main colors. Avoid using more than five colors in all of your presentation slides to prevent your audience from becoming distracted or confused during your presentation.

Advanced Presentation Design Tips

For some more advanced design tips, we’ve asked a few presentation design experts to contribute some important concepts and ideas to create the best virtual presentation. Thank you to Scott Schwertly, of Ethos3 and Kristy Lam, of Stinson Design for contributing!

presentation tips virtual

Virtual presentation design tips from Kristy Lam, of Stinson Design .

presentation tips virtual

Tip #1: Use minimal and understated animations

“When designing slides for a presentation delivered virtually, be sure to consider the quality of the internet connection between you and your audience. It’s best to limit use of quick, flashy animations so that a poor internet connection can keep up, and your presentation won’t seem laggy. At Stinson, we design decks for clients’ webinars and virtual meetings with simple animations and slide transitions. A bonus is that when done well, the simplicity creates a sophisticated and professional feel to the presentation.”

Tip #2: Know the tech and specs you’re working with

“Do you know if your meeting attendees are viewing your presentation on a computer, TV, or projector? Will they be printing out the slides ahead of time? These are a couple questions we always ask our clients with new projects since it affects how we design the slide deck. The choice of fonts, colors, layouts, and animations are all in consideration of how the presentation will be viewed.”

Tip #3: Give purpose to every word on every slide

“It’s difficult to hold the attention of your audience in person and even more so when presenting virtually. Take time to distill the content in your presentation and work on each slide so that every element (titles, subtitles, bullets, images, and so on) has a purpose. Repetitive, redundant, and irrelevant topics are significant factors of losing a listener’s attention—have your content be the opposite!”

Tip #4: Know who you’re presenting to

“A common tip that we’re sure you’ve heard before, but we cannot stress enough: know your audience! Particularly for virtual meetings, you’ll want to know why they’re attending and where they’re located so that you can make sure your speaking points are useful and would translate cross-culturally if needed. It’s also good to consider designing your presentation with an accessible mindset—this can include colorblind-friendly palettes and larger text.” 

presentation tips virtual

Virtual presentation design tips from Scott Schwertly, of Ethos3 .

presentation tips virtual

Tip #1: Respect Cognitive Load Theory

“Without getting overly scientific, presenters need to understand that the human brain can only remember and retain so much information. In order to respect this theory and to respect your audience, you must be willing to find ways to stretch out your content to help break down your information into bite size pieces. For instance, instead of having one slide with three bullet points, a better alternative would be to break everything out into 3-4 separate slides.”

presentation tips virtual

Tip #2: Utilize the Rule of Thirds

“Since most presentations today are migrating towards a stronger use of photography, it’s a great practice to abide by the rule of thirds. What is it? Imagine your slide can be cut in three ways both horizontally and vertically. When placing an image of a living being (i.e. human, cat, dog, etc), you need to make sure to place the eyes of the subject in the upper thirds respecting the horizontal layout. If giving a presentation about coffee, then place the coffee cup on the far left or far right and not the middle of the slide respecting the vertical laws of the rule of thirds.”

Tip #3: Choose Fonts Wisely

“A good rule of thumb is two font options are the Goldilocks of presentation design. One font option is boring and three is okay but pushing it. Two font options is just right. And, when choosing two font options it is always ideal to go with two san-serif fonts (no protruding edges). If you insist on including a serif font (with protruding edges), then it is best to make your primary font choice san-serif and your secondary font choice a serif font.”

Tip #4: Always Opt for Visuals

“Did you know that when you choose a visual (i.e. photography, infographic, etc) over text-based information (i.e. bullet points or paragraphs) retention increases by 42%? It’s that simple. A photo is going to have a far greater impact on your audience’s retention level than a bullet point. The lesson: minimize or completely remove the use of bullet points with any presentation you create moving forward.” 

Preparing for Virtual Presentations

Preparing for a presentation should be done by first researching other presentations that are similar to your own. Researching presentations on similar projects can provide useful tips on body language, tone, and conveying the overall message you want to share. Spend time practicing with another co-worker or individual that you trust to gain valuable insight into your current presentation skills and areas where you can improve.

Tone of Presentation

Consider the tone you want to use in your presentation based on the message you intend to send and the goals you want to achieve. Are you trying to craft a virtual presentation that is fun, playful, and interactive, or do you want to convey a message of urgency and action with facts and statistics? Visualize your presentation before you begin writing your script to ensure that it aligns with the outcome you desire and the goals you want to reach.

presentation tips virtual

The How to Conduct Virtual Presentations

Running effective meetings can be tough as it is – when a meeting is a virtual presentation, it can be even more tricky. Here are a few ideas on how to conduct virtual presentations.

Kicking Off of a Presentation

Opening strong is an important part of delivering a successful presentation. When it comes to virtual presentations and hosting meetings remotely, it’s crucial to start on the right foot. A strong opening to your meeting will captivate the attention of a remote audience, and it’s a great start to keep them engaged throughout the presentation.

Get in the Right Mindset

If you typically find yourself nervous or anxious going into presentations, be sure to spend time practicing your presentation weeks prior to the official presentation itself. You can also record yourself running through the presentation to hone in on areas that still require improvements. Use calming tactics and ensure that you are eating properly on the day of your presentation for optimal performance. These preparation tactics will help you prepare to start your presentation.

Start Your Presentation Off Strong

The kick-off of your presentation should open with a bang, especially if one of your goals is to obtain the full and complete attention of your audience. Your first slider should be extremely visually appealing, relevant, and engaging in order to help captivate your audience.

During the Presentation

Remain confident in your message.

During the presentation, it is always important to remain confident in the message you are sharing and the words you are saying. If you do not believe the message you are conveying, why should your audience? Tone and confidence both go a long way for any presentation, but especially for virtual presentations.

Use Voice to Your Advantage

With virtual presentations, the video may not always be on you. That’s why voice and tone are critical to delivering a successful virtual presentation. During the presentation, your voice should match the content that is seen on presentation slides. Consider emphasizing the change of tone and pitch as needed to better hold your audience’s attention. When preparing for your presentation, keep in mind the slides and content in which voice tone and pitch will change, and practice this before the meeting.

Ending a Presentation

Keep the conversation going.

End your presentation with a thought-provoking opinion or by asking your audience a question. Keeping the conversation going once a presentation has ended is a great sign, as it shows that you have succeeded in engaging your audience. Memorize a list of questions to ask your audience once your presentation has ended to further share the message of your presentation while also receiving valuable feedback from those in the audience.

Knowing how to properly create and present a virtual presentation can help you achieve any goal you have in mind when presenting in front of others. With effective meeting strategies and virtual meetings preparation, gain peace of mind the next time you are planning a virtual presentation, regardless of the topic you are covering.

After the Presentation

After the meeting, be sure to follow up with a copy of the presentation, as well as any notes with important details and the next steps following the presentation. Hopefully, either you or someone on your team was taking notes as questions came up.

Applying These Virtual Presentation Tips

For your next remote presentation, be sure to take this advice into account. From the content and design of your presentation deck to presenting online in front of a virtual audience, we hope these virtual presentation tips are helpful.

Looking to Schedule Your Presentation Meeting?

Yoyomeeting’s easy-to-use Microsoft meeting minutes software is a handy tool to keep you organized after the virtual presentation. From meeting planning to meeting recordings to meeting recaps , our meeting management tool helps organize meetings – both virtual and in-person.

Here are some of its amazing features:

  • Agenda Management
  • Meeting Attendee Management
  • Meeting Notes
  • Task Assignment
  • Shared Agendas
  • Decision Tracking & Recording
  • …and more!

Learn more about pricing and get your free trial here .

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Virtual Presentation Tips and Best Practices

Delivering work presentations may not be anyone’s favorite task. That said, depending on the nature of your job, it might also be a frequent requirement.

Additionally, the way you deliver presentations might have changed in recent years. Statistically, more and more employers are  embracing remote work . If your company is allowing employees to work from home at least some of the time, that means you might need to deliver presentations in a virtual environment going forward.

Don’t let this intimidate you! Yes, virtual presentations come with their own unique set of challenges, but the following tips will help you feel much more comfortable adapting to this change.

Need-to-Know Virtual Presentations Tips

Remember the basics.

To some extent, keeping basic presentation top tips in mind can reduce any stress you might otherwise feel about giving virtual presentations. For example, you should:

  • Research your audience and customize your presentation accordingly
  • Use a presentation maker that allows you to incorporate visuals, audio, and other elements to keep viewers interested
  • Guard against distractions by adding interactive breaks (such as surveys and quizzes) that can make for a more engaging presentation
  • Avoid visual clutter by using no more than three fonts during a slideshow and sticking with your brand colors
  • Practice using confident body language
  • Make eye contact (although the degree to which you may do so during a virtual presentation might not be the same as it is during an in-person speech)
  • Learn from other presenters whenever possible

Consider an Animated Presentation

The COVID-19 pandemic forced many companies to go virtual earlier than they may have planned to. Thus, anyone reading this may be very familiar with the experience of sitting through virtual meetings.

That means you probably know it’s easy to get distracted when you’re not meeting in an office with others. According to  research , more than half of workers report browsing social media or attending to other distractions during virtual meetings.

This is something you need to keep in mind when planning a virtual presentation. In this setting, you might need to take additional steps to keep your audience engaged.

Including  animation  when it’s appropriate to do so is one idea to consider. Ways to use animation may include:

  • Illustrating principles or ideas that might be difficult to explain through words or pictures alone
  • Demonstrating processes or workflows
  • Adding humor or personality to a video to establish your brand

The specific ways you might incorporate animation into a virtual presentation will depend on your goals. Just make sure you’re using a presentation maker that allows you to create a beautiful presentation with high-quality animated sequences.

Choose the Right Background and Eliminate the Noise

Make sure your camera and lighting allow members of your audience to see you when you deliver a virtual presentation clearly. Also, experiment with backgrounds to choose one that looks professional but also doesn’t draw attention away from you when you’re speaking.

Remember, audio quality also plays a big role in presentation quality! Consider investing in a quality microphone to optimize your voice when speaking. Also, to the best of your ability, try to deliver your presentation in a space where audience members aren’t likely to hear background noise.

Ask for Feedback

Don’t assume that you need to pretend to be completely confident in your ability to deliver an effective virtual presentation. The odds are good every attendee has had to adjust to working virtually in some capacity. Thus, they’ll likely be completely understanding if you ask them to provide ideas on what you did right and where there might be room for improvement.

Consider putting together a questionnaire that you may distribute at the end of each presentation. If you know everyone in the audience well, you might be more comfortable informally asking them to offer suggestions. The more you learn from them, the better your next presentation will be.

Similarly, if you ever need to attend virtual presentations that others deliver, take notes on what you do and don’t like about them. This will help you refine your own presentations.

Emphasize Professional Attire

This may seem like a basic general presentation tip, but it’s so important that it earns a spot here.

Remote workers often feel comfortable wearing clothes that wouldn’t necessarily be acceptable if the office dress code was still being enforced. If you’ve grown used to working from home, it’s easy to understand how you might forget to dress professionally when giving a presentation to a virtual audience.

Don’t make this mistake! When your audience is remote, everyone may be feeling a little more casual than they normally would if you were conferencing or giving a speech in an office.

It’s up to you to set the tone for the experience by wearing clothes that suit the occasion. Be aware, research indicates that the clothes a worker wears can also impact  their confidence and performance .

Create a Video Presentation

There may be instances when you don’t need to deliver a live presentation. Although most presentations benefit from leaving time for Q&A sessions, feedback, etc., in some circumstances, a short video presentation can be more effective than a traditional one.

For example, maybe you’re going over basic company policies with  new employees . If they work remotely, a video could be more helpful than a live presentation simply because a video allows you to create the best possible version of a presentation. This ensures all new hires have a consistent experience.

Remember, while applying these online presentation tips will help you develop this increasingly important skill, the best tip is simple: keep practicing. The more you deliver virtual presentations, the more comfortable you’ll feel doing so.

Powtoon Offers an Ideal Virtual Presentation Maker

Using the right tools can play a major role in the outcome of any presentation you deliver. Luckily, Powtoon is an easy-to-use video maker, animation maker, and presentation maker. Offering templates, custom animation features, built-in editing tools, and more, this all-in-one presentation design tool allows you to create eye-catching slides affordably and easily. Learn more about what it can do for you by  signing up  for free today.

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8 Tips for virtual presentations

8 Tips for virtual presentations | Quick Tips & Tutorial for your presentations

The pandemic has accelerated the implementation of telecommuting and online classes. Surely during this time you have had online meetings for which you would have liked to have tips to optimize time and resources.

Therefore, in this post we give you 8 essential tips for virtual presentations that will be a guaranteed success.

Choose a good place with good lighting and little noise

Know the technology and the format you are going to use, prepare all the data you need in one document, check your connection and battery, keep track of time, non-verbal communication.

The first thing to consider is the place where you will make your presentation. It is important that it is a quiet place. If you live with other people, let them know that you will be in a meeting to avoid interruptions. 

Also take into account outside noises. We advise you to close the window to minimize the volume of sirens, neighbors talking, dogs barking, etc. 

Some tools already offer the option of selecting a background image. In Slidesgo you have several proposals adapted to different themes, for example, the Landscapes: Zoom backgrounds or, if you are a teacher, we invite you to try Video Call Backgrounds for Teachers and Students . This way you don't have to worry if someone walks by or if you see the typical photos of the first communion.

tips for virtual presentations

To learn how to make an online presentation it is essential to know the technology we are going to use. Nowadays there are plenty of tools for virtual meetings. Most of them are really easy to use. But it is always a good idea to get familiar with them beforehand.

On the other hand, are you clear about the format you are going to use for your online presentation? Versatility, ease of use and compatibility with other files are some of the advantages of Google Slides and PowerPoint , which make them the perfect choice for your expositions.

To avoid having to search for and change documents during your exhibition, it is best to prepare all the data you are going to use in a single file. You will save time and have everything more organized.

If you are looking for resources for your presentation, Slidesgo has thousands of editable templates with everything you may need. From tables to charts, maps or timelines. And what about infographics? They are an excellent option to show information in an attractive way.

virtual presentations

There are platforms that have an app version. If the one you use has it, download it to your mobile or tablet. If your computer fails, you will have an alternative ready to use quickly. 

Make sure you have enough battery power or keep your computer charging while you do your exhibition.

Connect 15 minutes before, check everything and confirm that you have enough coverage. An ethernet cable can improve the connection if your wifi network is not working properly.

A very useful resource to control time is to work with speaker notes, which allow you to add key ideas to guide you without your audience seeing them. If you have doubts about how to use this tool, you can check our tutorial How to add speaker notes in Google Slides or PowerPoint .

Ideally, meetings should last less than one hour. Beyond that time, it will be a challenge to keep your audience concentrated. Try to be concise and direct, and focus on the topic of the meeting.

If you need more time, it is a good idea to take a short break after the first hour. This way you can take the time to go to the restroom, have a coffee and come back with energy.

Even if you are behind the screen, remember to look at the camera to address your audience and help them stay focused on what you are telling them. To do this, we recommend using public speaking techniques that will captivate your public. If you want to know what they consist of, you can read our post on How to become a good speaker . 

If you want to learn how to make a dynamic virtual presentation, take a look at Slidesgo's interactive templates . You'll find thousands of editable templates that will help you engage your audience and capture their interest.

Try including questions; it always works well. It gets your listeners involved and engaged. From time to time you can also ask if they have any questions, if they hear and see everything well, etc.

presentation tips virtual

Another option, if the topic of the presentation allows for a relaxed tone, is to make a joke or launch a riddle or challenge. A little competition among the attendees will activate them instantly!

tips for presenting virtually

Another advantage of interactive templates is that they make it easier to navigate between sections and make the explanation more entertaining.

presenting virtually

As in physical meetings, in online meetings we must pay attention to our body language. Avoid making too many movements with your hands, touching your hair continuously or any other gesture that you tend to make repeatedly. This is something that comes with practice and that we cannot neglect.

Finally, and fundamentally, smile! When you have a good time it rubs off. So, despite the nerves and difficulties that may arise, do things naturally and enjoy yourself. 

For an original touch, you can end your presentation with an inspirational song or video. It will help to relax the atmosphere and close with a final flourish.

virtual powerpoint presentations

Now you know how to improve your online presentation thanks to these tips. At Slidesgo you have an endless number of Google Slides and PowerPoint templates for all topics. Choose the template that best suits your needs and surprise everyone with your skills!

presentation tips virtual

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What It Takes to Give a Great Presentation

  • Carmine Gallo

presentation tips virtual

Five tips to set yourself apart.

Never underestimate the power of great communication. It can help you land the job of your dreams, attract investors to back your idea, or elevate your stature within your organization. But while there are plenty of good speakers in the world, you can set yourself apart out by being the person who can deliver something great over and over. Here are a few tips for business professionals who want to move from being good speakers to great ones: be concise (the fewer words, the better); never use bullet points (photos and images paired together are more memorable); don’t underestimate the power of your voice (raise and lower it for emphasis); give your audience something extra (unexpected moments will grab their attention); rehearse (the best speakers are the best because they practice — a lot).

I was sitting across the table from a Silicon Valley CEO who had pioneered a technology that touches many of our lives — the flash memory that stores data on smartphones, digital cameras, and computers. He was a frequent guest on CNBC and had been delivering business presentations for at least 20 years before we met. And yet, the CEO wanted to sharpen his public speaking skills.

presentation tips virtual

  • Carmine Gallo is a Harvard University instructor, keynote speaker, and author of 10 books translated into 40 languages. Gallo is the author of The Bezos Blueprint: Communication Secrets of the World’s Greatest Salesman  (St. Martin’s Press).

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10 Tips to Improving Your Virtual Presentations

When presenting and speaking in front of an audience, you have a wide range of virtual presentation tips and tricks to take into account. However, it’s also crucial to keep in mind what challenges or obstacles are associated with this kind of presentation. As convenient as a remote meeting can be, creating an effective virtual presentation is difficult.

Whether you’re speaking to new clients or to your team about a project plan, you must put a lot of effort into grabbing their attention and ensuring they get your message. Virtual presentations might be scary for someone who’s just starting, but don’t worry—we’ve got you covered. This blog will discuss the best practices and top virtual presentation tips for your upcoming virtual meeting.

Vibe Boards provide a simple way to make your virtual presentation captivating and intriguing. Use these tips to ensure that your upcoming virtual presentation receives the respect it merits.

Research Your Topic Ahead of Time

You need to do a little more research than usual when making virtual presentations. It’s smart to start with what you know about your audience. Knowing your audience and what they hope to get out of the session is the best way to charm them.

Here’s what you do: A week before a webinar or similar event, set up a way for people to RSVP to your event electronically.

This way, you can find out some basic information about the people who will be there. You don’t have to be shy, either. Ask them what they hope to get out of the session and if they have any critical concerns.

You can plan what you’ll talk about in an office presentation by outlining. Think about your keynote speech, for example.

Ask your coworkers what they think about how you set up your presentations and rank the actions you need to take. If you can, send the meeting agenda ahead of time and ask your supervisors and senior staff to review the essential points quickly.

Keep An Eye Out for Technical Tests

No matter how well you plan, you can’t control things like power outages or problems getting on the internet that you didn’t expect. The best thing to do is to do detailed technical inspections or host the meeting in a space that’s reliable and consistent (e.g., from your desk vs. at a coffee shop with unpredictable WiFi).

Here are some things you should think about:

  • Is your camera functional? Can the people watching you see you well?
  • Have the right microphone and speaker been put in?
  • Do you know how to use the tools you’ll be using? Can you, for example, share your screen or switch between Google Slides?

The most important thing is to ensure you have backup plans for any last-minute tech problems, whether that’s having the IT team at the ready or being proactive about your connectivity.

Get Hyped about High Tech

If you know how to use the equipment you’ll be using for your virtual presentation well before you give it, you’ll be less likely to hesitate or have problems. Whether that means knowing how your favorite video conferencing software works or making sure your presentation set-up is the best it can be, this small amount of planning ahead of time could add an essential touch of professionalism and class.

Crafting a multimedia presentation can be impactful—which is why many expert speakers are turning to smart whiteboards to craft an interactive and memorable presentation. You don’t even need to learn any new presentation tools to get started. You can use Canva, Microsoft Powerpoint, and Google Slides on a Vibe Board.

Having the right tools at your disposal also lets you have more control over your audience. Presenting with smart whiteboards can make it easier for people to get involved. You can also use your virtual meeting software with various other technologies to get the audience more involved in the presentation. For example, you can lean into Zoom’s virtual polls and tests during a presentation to get updates and info from your participants throughout the session. 

You can also keep an eye out for and get rid of any distracting things. For example, a virtual presenter can pin a crucial point so that everyone can see it or silence an audience member who is making too much noise.

Set A Plan Before You Begin

When you start a virtual meeting without a plan, you set yourself up for interruptions. A good rule of thumb for presentation skills is to list the tasks that must be done during the presentation. What are the most important things you need to talk about? Who is your audience? Write it down, and make sure that all of your other points fit nicely into the framework and lead back to your main point.

Next, try to make your essential data easier to understand. The Vibe Board, with its massive touchscreen and annotation features, makes using visual graphics, gifs, movies, or animations to draw attention to the essential facts easy and fun.

Get Rid of Distractions

Remote audiences are typically more distracted than in-person audiences. That’s because remote participants are often multi-tasking or working from more distracting environments.

You can tell your audience about the following best practices to cut down on noise:

  • Everyone stays quiet (or muted) when the presenter talks.
  • If someone wants to talk, they can “raise their hand” on the digital platform instead of interrupting the presenter.

For engaging with your audience , ask the people in your audience to stay as focused as possible. When you talk to your audience, you should expect them to ask questions, have doubts, and give you ideas. It’s a good idea to have a coworker or co-host take charge of these conversations, so they don’t distract you. You can request that your audience hold their questions until the end of the session, or have them write down any questions on a shared canvas that you can address at a later time.

Use Brief, Impactful Sentences

People’s attention spans are shorter than you might think. To keep the spotlight on you, always use shorter, funnier lines when explaining ideas to participants far away.

When sentences are short, they’re easier to understand. But if this is your first time giving an online presentation, you might try the following:

  • Face the audience (through the webcam).
  • Use gestures, body language, and facial expressions.
  • If possible, the person giving the presentation should stand up. Set up your webcam the right way.
  • Make sure your lights are bright and clear. Use daylight to make your virtual set-up look better.

Keep your information up to date and correct. Don’t use the same points of view more than once, and don’t say too much about any one idea. Don’t talk for more than 10 minutes without giving the audience something to think about (a story, quiz, or question).

Engage Your Audience in Dialogue

People are more likely to remember a compelling virtual presentation than a traditional one-way presentation. 

Since it might be harder to hold your remote audiences’ attention, make sure your participants aren’t bored, especially if they have to sit through a presentation without doing anything.

Slow Down When You’re Delivering

In a virtual setting, it’s hard to read your audience’s body language. To ensure you don’t rush through your speech, you’ll need to work on it and keep it moving at a good pace.

Try to practice with a virtual partner if you can. Note any delays in responses or things that don’t make sense to the audience.

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Utilize Backup Systems

When giving an online presentation, it’s essential to be ready for the worst-case scenario, like losing access to the session or presentation. In this situation, sharing your presentation materials with a co-host or supervisor makes sense.

If you go offline by accident while giving a video presentation, your co-host can take over the meeting using your shared slides or materials while you focus on getting  back online.

It’s a good idea to know everything there is to know about your subject. If there is ever a delay or a problem with your equipment, you can always keep making your case.

Know When to Stop

One of the essential virtual presentation skills you can learn is when and how to end a presentation.

In a virtual presentation, you must be very careful about how much time you spend on each topic and when to stop.

At the end of a presentation, it’s better to keep things short and to the point and end with an educational summary. To leave a lasting impression on your virtual viewers, you must carefully summarize the events of the conference and highlight important themes.

Here’s what you should do:

  • Make your last sentence short and precise.
  • Add a summary of your main goals.
  • Put in a “call to action.”
  • Add an inspiring quote or message.

Another great way to keep your presentation in your audience’s mind is relatively straightforward: Remember to share your presentation materials after the fact, so your audience can reflect on certain slides or figures whenever needed.

Final Thoughts

Virtual meetings and webinars can challenge even your most basic presentation skills. They test your ability to speak and present in a way that motivates people.

That’s why tools built for virtual meetings and remote collaboration , like smart whiteboards for business , are now essential to delivering a successful presentation . 

Use the virtual presentation tips and tricks we’ve given here to start building your next great presentation—and don’t forget that adding a Vibe Board to your presentation toolbox can be the biggest game-changer of all.

Interested in learning more about Vibe? Vibe Boards were created to be user-friendly and compatible with the tools your team already knows and loves.. With innovative smart whiteboard technology at the center of your pitch, your upcoming virtual presentation will be different from anything you’ve ever given before.

How do you engage people in virtual presentations?

Creating engagement in virtual presentations is very tricky, especially with body language and non-verbal communication not as easy to see or experience. Engage people in virtual presentations with technology like the Vibe Board that can make presentations more interesting and interactive for your audience.

How can I improve my virtual presentation?

Typical presentation tips like knowing your topic and rehearsing beforehand can still make a big impact, just as in in-person presentations. For virtual presentations, make sure your tech (video conferencing, speakers, presentation aids) are working ahead of time, and use multimedia presentations to keep your audience engaged and interested.

What makes a great virtual presentation?

Interactivity is absolutely key. Ask participants for feedback several times throughout the presentation. Make sure that they are dialed in. Use videos and animations to keep your audience’s eyes on your presentation, and not wandering on to a different tab.

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A Deep Dive Into Virtual Presentations

Ben Aflalo

Head of Product at Gloww

  • Published on November 1, 2023

what is a virtual presentation

Virtual presentations are becoming increasingly common. With more businesses now embracing remote work, they’re an unavoidable adaptation that is essential for onboarding , employee development , and more. However, it’s not as straightforward as transplanting in-person presentation scripts into the virtual world. If you want to host virtual presentations that strike the right note, you need to think carefully about readying your material for online audiences. 

What is a virtual presentation? How can you keep online audiences engaged? These are the questions you should be asking yourself if you want to make effective use of the virtual format. 

How Are Virtual Presentations Different From Regular Presentations?

While the ultimate goal of virtual presentations is the same as in-person presentations, there are a lot of differences between the two formats . For starters, there’s generally less performance involved. When delivering an in-person presentation, a lot of focus is placed on keeping an audience engaged . A good presenter needs to be comfortable with public speaking and a master when it comes to body language. 

When presenting online, there’s far less pressure when it comes to performance. This is despite the fact that a presenter may be broadcasting to dozens, if not hundreds of people. An effective virtual presentation is generally more informal and relaxed. 

However, there are some downsides to delivering a presentation online. One of the biggest issues that presenters face is that they’ll have to contend with more distractions than if they were presenting to an in-person audience. These same distractions are what can render a standard conference call a challenge, and presenters often have to work extra hard to maintain audience engagement. 

What’s more, while the usual presentation skills aren’t always necessary, different proficiencies come into play. Body language doesn’t read as well when presenting online, but a speaker will still need to project a message virtually. Tone of voice is crucial, and a speaker needs to consider pauses carefully. Additionally, it’s important to constantly engage the audience if you want to maintain their interest levels. Relying too heavily on slides or failing to interact with an audience is a surefire way of dooming a virtual presentation to failure. For some inspiration you can find our employee engagement calendar on our blog too.

Why Are Virtual Presentations Important?

why are virtual presentations important

If your business operates in the virtual space and your teams are working remotely, you need to be thinking seriously about virtual presentations . It’s simply not practical to bring remote teams together for in-person training and team-building exercises, especially if employees are dispersed across the globe. 

Virtual presentations can be used as a learning tool to develop your workforce and introduce them to new ideas and ways of working. Some businesses utilize digital training documents for this purpose, but there’s little scope for interactivity here. With virtual presentations, you’re giving yourself the chance to connect with remote teams . As well as being a powerful tool for communication and instilling a sense of company culture , a live virtual presentation provides you with the chance to gauge engagement and understanding levels. 

How Do You Create a Virtual Presentation?

Is this your first time staging a virtual presentation ? Adapting your in-person approach to the virtual world might seem like a good idea, but you won’t achieve good results this way. To make your next virtual presentation a success , we’ve put together some handy tips. 

Start with Your Content 

This is the most important thing to consider when readying your presentation material for an online audience . While the bare bones of your in-person presentations can be used, they’ll need to be refined for the virtual space. Are you delivering training content to an online audience? All the key information can be captured here, but make sure it’s accessible and not overbaked. Is your presentation more client-facing? Make sure you’re capturing key selling points and considering what can be shared in other formats. 

Think About Your Slides 

Cramming too many slides into your presentation is a guaranteed way of sending your audience to sleep. If you want to maintain high engagement levels, keep slides sparse . During an in-person presentation, it’s easy to read the room and elaborate on complex slides if you feel the need to. When presenting online, this isn’t always possible. If your presentation has to be slide-heavy, try and stick to a single slide for every minute of speech. Ensure the slides you are using are concise and capture key information. 

Focus On Your Audience 

what is a virtual presentation

When presenting to an audience, you need to constantly reaffirm the fact that the information you’re discussing is relevant to them. Reading body language and audience responses can be a little tricky when presenting online, but keeping the focus on participants is crucial if you want to achieve good results. Regular interaction is a good way of keeping presentation material focused on your audience. Make a point of underlining how what you’re talking about applies to them and how it can help them achieve their everyday goals. 

Even if the material you’re covering in a presentation is pretty dense, you need to remain lively and dynamic to capture audience attention. Avoid leaning on your slides too heavily and make sure you’re not bound to a script. A little deviation can work wonders for audience engagement. 

Involve Your Audience to Avoid the Ringelmann Effect 

The Ringelmann Effect is something you might encounter if you’re presenting to a large audience. The bigger an audience gets, the less likely it is that individual participants are going to engage. By constantly involving your audience, you can overcome this. If you need to bring a hypothetical scenario into play , put someone on the spot. This way, everyone’s kept on their toes and constantly braced to interact. 

Remove External Distractions

While there’s not much you can do to ensure participants aren’t dealing with their own distractions, you can eliminate distractions from your presenting environment . Make sure your schedule is completely cleared to avoid any unwanted phone calls or interruptions. Are you presenting from an office location? Let anyone who is sharing your space know you need complete quiet so you can concentrate on delivering the best virtual presentation possible. 

Be Enthusiastic 

Even if the content of your presentation is on the dry side, you need to be able to sell it to your audience . If you’re not animated and engaged with the material, you can’t expect your audience to show an interest. Familiarizing yourself with presentation content will go a long way in ensuring you can deliver a lively and passionate event for participants. 

Professional Surroundings and Backgrounds 

No matter how animated you are during a presentation, you’ll still need to keep things professional . A low-key background will not only eliminate distractions but set the right tone for learning and development. Here’s our list of best backgrounds .

Best Virtual Presentation Tips

all about virtual presentations

Now you’ve created a compelling outline for your virtual presentation , you’ll need to work on your presentation skills and deliver a memorable event. Below are some handy tips to get you started. 

Proper Webcam and Lighting 

Production values count when it comes to virtual presentations. A standard laptop webcam probably isn’t going to cut it if you want to make the right impression. An external webcam is therefore a must. You’ll also want to play around with lighting to make your presentation as effective as possible. 

Check Your Internet Connection 

Technical issues are sometimes unavoidable. However, even the slightest lag can render a virtual presentation pointless. Check your internet connection ahead of time to ensure you’re not going to have to contend with this issue. 

Talk to the Camera

It’s tempting to check the reactions of your online audience, but this isn’t really practical if you’re delivering a presentation to a large number of people. Rather than work overtime in an attempt to make a personal connection, talk to the camera instead. This gives you the best chance of making a connection with everyone who’s watching.  

Use Body Language 

Body language is very important when presenting online. While you won’t be able to make eye contact with individual audience members and use the space around you, you can make use of hand gestures and facial expressions to strengthen your message. However, remember to keep things simple.  

Engage Your Audience Members 

If you’re planning a longer virtual presentation or covering a lot of key topics, you need to make sure your audience is engaged . Constantly reach out to participants to hammer out specifics with examples or use quick-fire quizzes to keep everyone engaged. You can even use one of the 49 icebreakers to spice things up .

Be Yourself 

Authenticity matters when presenting online. It’s particularly important if you’re an employer presenting to remote teams. Make sure the persona you’re projecting is true to the one you’ve already established. The more authentic you are, the more credible your message will seem. 

What is the Optimum Amount of Time You Can Keep People Engaged Online? 

Most people will struggle to remain engaged with a single topic beyond five minutes. Your presentation is going to be longer than this, so avoid dwelling on specific topics for too long. For best results, try and keep your overall presentation no within 45 minutes . 

How Often Should Your Audience Share Their Thoughts?

Reach out to participants once every five minutes or so. You can ask individual participants to reflect on topics you’ve just covered, or break things up with more interactive elements like quizzes and polls. 

How Many Presenters Should There Be in a Virtual Presentation? 

With shorter presentations, it makes sense to keep things simple with a single presenter. If you’re planning a longer event and want to keep things as dynamic as possible, consider using two or three speakers. 

Host Your Next Virtual Presentation with Gloww 

Ready to unlock the potential of virtual presentations? Whether you’re presenting to prospective clients or need to reach out to remote teams, virtual presentations are the way forward . However, you’ll need a reliable video conferencing solution to stage a successful virtual presentation. 

With Gloww, you have everything you need to deliver memorable presentations that strike the right note with audiences. You can adapt your existing presentation material for the virtual space or explore brand-new elements to bring interactivity to your sessions. Add existing slide decks to readymade templates, make things more interesting with polls and quizzes, or integrate multimedia assets to take your presentations to a whole new level. You can get started with Gloww today. If you want to learn about Gloww can help you fine-tune your virtual presentations, explore our pricing plans , and discover more about our premium features. Do you still have questions about Gloww? Get in touch with the team.

Want to learn more? Here’s everything you need to record your meeting , a template for your monthly business review meetings , virtual meeting etiquettte , and all about how video conferencing works .

ben aflalo

Ben Aflalo heads Gloww's product team with over two decades of leadership experience. Passionate about leveraging innovative technology, he is committed to building products for the greater good.

Table of Contents

The Best Employee Onboarding Software

  • February 2, 2024
  • by Ben Aflalo

Fun Team Building Activities for Conference Calls

  • February 1, 2024

presentation tips virtual

  • January 31, 2024

presentation tips virtual

  • January 30, 2024

virtual trivia games

  • January 5, 2024

virtual trivia games

  • January 4, 2024

presentation tips virtual

  • January 2, 2024

presentation tips virtual

  • December 28, 2023

What is an All-Hands On Meeting

  • December 26, 2023

Team Building for Large Groups - Must-Try Activities and Ideas

  • December 21, 2023

5 Minute Team Building Activities to Engage Your Virtual Team

  • December 19, 2023

learning and development tools

  • December 14, 2023

Our-Top-18-Trivia-Games-for-Team-Building-and-Work

  • December 12, 2023

virtual team building activities

  • December 9, 2023

Fun Friday Activities

  • November 29, 2023

virtual holiday party

  • November 26, 2023

presentation tips virtual

  • November 9, 2023

virtual corporate event ideas

  • November 3, 2023

what is a virtual presentation

  • November 1, 2023

remote productivity tips

  • October 31, 2023

how to live stream an event

  • October 30, 2023

session recap feature by gloww

  • October 4, 2023

daily huddle ideas

  • September 22, 2023

kick off virtual event

  • September 21, 2023

christmas games to play with coworkers

  • September 19, 2023

customer onboarding best practices

  • September 4, 2023

top learning and development platforms

  • August 25, 2023

virtual meeting practices

  • August 24, 2023

how do i record a meeting

  • August 23, 2023

best background for video calls

  • August 22, 2023

fun trivia questions for coworkers

  • August 8, 2023

remotely onboarding employees

  • August 7, 2023

organizing a hybrid event

  • August 4, 2023

team weekly agenda

  • August 2, 2023

shaping the future of work

  • August 1, 2023

quarterly review template

  • July 31, 2023

How to Create a Webinar

  • July 13, 2023

online company training

  • July 10, 2023

internal communication tools

  • July 6, 2023

remote teams

  • July 3, 2023

Virtual Lunch

  • June 29, 2023

virtual conference platform comparison

  • June 9, 2023

presentation tips virtual

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  • Team Building Activities
  • Learning and Development
  • Employee Engagement Calendar
  • Sales inquiries
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Kahoot! stands with Ukraine

Kahoot! is committed to supporting Ukrainian educators and learners affected by the current crisis. To protect the integrity of our platform and our users, we will suspend offering Kahoot!’s services in Russia, with the exception of self-study.

presentation tips virtual

Ukrainian educators and learners need our support

We are deeply troubled and concerned by the violence and loss of life resulting from the Russian invasion of Ukraine. We stand with the people of Ukraine and we hope for the swiftest and most peaceful possible end to the current crisis. 

Kahoot! has received a number of requests from schools and educators in Ukraine requesting the help of our services to continue teaching despite the disruption of the war. We have supported each of these and we are now offering Kahoot! EDU solutions for free for both K-12 and higher education institutions for one year to Ukrainian schools in need. In addition, we are fast-tracking translation and localization of the Kahoot! platform into Ukrainian. 

Suspending commercial services and sales in Russia

Our commercial footprint in the Russian market is very limited. We do not have offices or representation in the country, nor do we have any physical operations or data services there. The overwhelming majority of our users in Russia are teachers and students using our free service.

Kahoot! is abiding by the international sanctions regime, and does not allow sales to sanctioned individuals or entities in Russia. Shortly after the Russian invasion of Ukraine, Kahoot! initiated a process to suspend offering of all commercial services in Russia. This includes but is not limited to online sales, assisted sales, app store sales and prohibiting sales to Russian corporations and organizations.

Prioritizing safe and secure use of the Kahoot! platform

As part of our mission to make learning awesome, and as education remains a fundamental human right, we offer teachers, students and personal users free access to our platform. We do this in more than 200 countries and regions in a spirit similar to public commons services, such as Wikipedia. 

Similarly, inclusivity is one of Kahoot!’s overarching values. As such, our aim is to, whenever and wherever possible, offer children, schools and others the opportunity to use digital tools for impactful education and learning, irrespective of their background or location. This has been our guiding principle also for offering our service in Russia.

Among our first responses to the crisis was to swiftly expand our global moderation team’s monitoring on all Russia-related content to safeguard the integrity of the platform. 

However, as the situation continues to escalate, it is vital that we are able to ensure that our platform is used according to our own guidelines and standards. Therefore, in addition to suspending sales, we will be taking all possible and necessary steps to suspend access to Kahoot! services in Russia, with the eventual exception of self-study mode which will feature only content verified by Kahoot!.

This will enable students, school children and other individual users to continue their learning journeys both safely and responsibly. We will continue to assess ways in which our services can be offered safely and responsibly to support all learners and educators, also those based in Russia. 

Supporting our employees 

At Kahoot!, we are not just a team in name, we are a team in practice. As such, we are committed to the well-being of our employees, especially those with ties to Ukraine, or those that in other ways are particularly affected by the war. We are providing these colleagues with any support we can. 

Acknowledging the current situation, the Kahoot! Group made an emergency aid donation to Save the Children and the Norwegian Refugee Council. This is a contribution to support life-saving assistance and protection for innocent Ukrainian children, families and refugees. 

As the situation in Ukraine continues to develop our teams across the company are actively monitoring the crisis so that we can respond in the most responsible and supportive way possible. 

Our hearts go out to the people of Ukraine, their loved ones, and anyone affected by this crisis. 

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