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Request Letter

Request Letter 1

Crafting a persuasive Request Letter is an essential skill in both professional and personal contexts. This guide, complete with practical letter examples , provides a roadmap for composing effective and impactful request letters. Whether you’re seeking information, assistance, permissions, or specific actions, understanding the nuances of a well-written request letter is key. Learn how to structure your letter, use the right tone, and convey your request clearly, increasing your chances of a favorable response.

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Regardless if you are in the academe or corporate world, you will need to ask permission to acquire certain things. Some may even require you submit a document to record what you have ask permission to use or acquire. In this case, you need a request letter to explain what you need and why you need it. A request letter is written when a person wants approval to a certain demand or appeal. It helps explains why explains all the details about the request to the recipient.

Request Letter Format

[Your Name] [Your Address] [City, State, Zip Code] [Email Address] [Phone Number] [Date] [Recipient’s Name] [Recipient’s Title/Position] [Company/Organization Name] [Company Address] [City, State, Zip Code] Dear [Recipient’s Name],

Introduction

Begin with a polite introduction, stating your name and your reason for writing the letter. If you’re already acquainted with the recipient, a brief reminder of your relationship can be helpful.

Body (Paragraph 1)

Clearly state what you are requesting, including specific details such as dates, amounts, or any relevant identifiers (like account numbers or project titles). If your request is related to a previous conversation or meeting, mention that here.

Body (Paragraph 2)

Explain why the request is important, and if applicable, how it benefits both you and the recipient. Providing a rationale can help persuade the recipient to act favorably towards your request.

Body (Paragraph 3)

Politely suggest how you wish to proceed or what you expect as a next step. If there are deadlines involved, mention them here. You can also offer to provide additional information or documents if needed.
Thank your recipient for considering your request and express your hope for a positive response. Close with a professional sign-off.
[Your Signature (if sending a hard copy)] [Your Typed Name]

request letter

Example of Request Letter

Elements of a request letter.

A good request letter will let you get the approval that you need. If a request letter is written coherently well, it can express your intentions clearly and let your recipient understand why there is a need for you to acquire what you have requested. Furthermore, it can be your way to getting what you have requested for. To help you with that, here are the essential elements your request letter must contain:

1. Good introduction:  Since this is still a letter, you need to make sure you have a great introduction. Your introduction should immediately explain the purpose of the letter, which is to request of something from the recipient. Aside from that, it provides background information about the request.

2. Comprehensive body paragraphs:  The following paragraphs of your letter must comprehensively provide supporting information about your request. You must be able to provide specifics about your request like the actual name, quantity, date, and so on. Although it should be short, provide as much pertinent information you can.

3. Courteous tone:  Since you are asking permission or seeking approval for your request, it is important to use a courteous tone in your letter. Make sure you don’t sound demanding and bossy in your letter; otherwise, it would be really disrespectful to the recipient. Remember, this is still a formal letter , adhere to its standards.

4. Good formatting:  As a formal business letter, make sure you follow the proper formatting. Your request letter must have all the necessary contents and follow the most convenient formal letter format. Your letter must have proper margin on all sides, addresses must be placed where they should be, and so on.

5. Professional language:  As mentioned, a request letter is still a type of a formal business letter; therefore, the language you use should be professional in letter . Avoid using jargon and overly technical words. In addition, make sure you avoid abbreviations unless it is the preferred way to spell things out.

Request Letter Samples

Request letter to principal.

request letter to principal

Request Letter For Job

request letter for job

Restaurant Rent Reduction Request Letter Example

restaurant rent reduction

Vacation Request Letter

vacation request letter

Donation Request Letter

donation request letter

Appointment Request Letter Template

appointment request letter template

Contract Request Letter

contract request letter

Department Change Request Letter

department change request letter

Formal Interview Request Letter

formal interview request letter

Information Request Letter

information request letter

Internship Request Letter Template

internship request letter template

Loan Request Letter

loan request letter

Job Transfer Request Letter for Personal Reason

Sample donation request letter for non-profit template.

sample donation request letter for non profit template

Sponsorship Request Letter for Event Template

sponsorship request letter for event template

Editable Donation Request Letter Template

editable donation request letter template

Printable Donation Request Letter Template

printable donation request letter template

Donation Request Letter Format Template

donation request letter format template

Formal Request Letter Template

formal request letter template

Sponsorship Request Letter Template

sponsorship request letter template

Transfer Request Letter Template

transfer request letter template

Fund Transfer Request Letter To Bank Template

fund transfer request letter to bank template

Training Proposal Request Letter Template

training proposal request letter template

Short Permission Request Letter Template

permission request letter template

Professional Request Letter Template

professional request letter template

Request Letter for Approval Template

request letter for approval template

School Formal Transfer Request Letter Format Template

school transfer request letter template

Simple Request Letter Format Template

simple request letter template

Sample Request Letter to Principal

sample request letter to principal

Amendment Request Letter

amendment request letter

Permission Request Letter

permission request letter

Letter Requesting Support Example

letter requesting support example

Access or Copy of Public Record Request Letter

access or copy of public record request letter

Official Meeting Request Letter

meeting request letter

Sample Request Letter for Documents

sample request letter for documents

Steps in Writing a Request Letter

As you now know, a request letter can help you get what you need, e.g. schedule an interview , borrow official equipment or materials, acquire information, etc. Thus, it is important to be able to write a request letter that will clearly and coherently convey your message. Listed below is an easy guide on how you can write an effective request letter:

1. Write out the full mailing address of the sender:

The return address of the letter should be on the upper most part of the paper, left or right side depending on the format followed. It should contain the printed name of the sender followed by the complete mailing address and contact information such as email address and/or phone number.

2. Date when the letter is written:

It is important to include the date when you have written the letter in order for you to keep track when of the days when the recipient responds. Aside from that, it helps the recipient of the letter take note of the day when the letter arrives on their end, it can help set priorities of the letters they receive, in a way.

3. Include full mailing address of the recipient:

It is important to write out the complete mailing address of the recipient or receiver of the letter to make sure the letter is given to the right person or company. In this sense, the inside address must contain the name of the receiver, mailing address, and contact information. Regardless of letter format , the inside address is commonly placed on the left side of the paper.

4. Indicate subject line:

The subject line of your letter must briefly convey the topic to be discussed further in the letter. The subject line is usually only a few words long.  As indicator, you can include the word Subject before stating the subject of the letter. The terms  Re and In re should only be used for legal correspondence.

5. Write out salutation:

The salutation of your letter must be accurate and courteous. Regardless if the letter is formal or informal, the salutation “Dear” must be used. After the salutation “Dear,” the preferred title and last name of the direct letter recipient must be written. For a formal business letter , the correct punctuation after the salutation is a colon (:).

6. Briefly state introduction:

The introduction of your letter must be able to clearly and briefly explain the purpose of the letter. You should immediately write out your intention to request something from the recipient. In the same paragraph, you should specify the date as well as the reason for your request as well.

7. Include supporting details, if necessary:

In some cases, supporting details are not really that necessary for request letters. However, in other circumstances the recipient may require it. In this case, write the supporting details on the paragraph following the introduction. The supporting details can be pertinent information regarding how a decision to give a request was made, reason/s why the request is completely necessary, what the requested material or information will be used for, etc.

8. Politely conclude your letter:

As a conclusion of your request letter, make sure you express gratitude to the recipient for the taking their time to consider your request. In the same paragraph, you can also include or reiterate your contact information should they need to discuss your request further with you.

9. Include a complimentary close and signature line:

For the same reason why there is a salutation, there should also be a complimentary close for your request letter. It should convey your professionalism and courtesy. A few spaces after the complimentary close, the signature line should come after. It should contain your printed name and title/designation.

10. Indicate enclosure and copy notations:

If you have another document attached with your request letter, you should indicate it by using the enclosure notation. And if you have given another copy of the letter to someone, say the office secretary, indicate by putting a copy notation; for example: “CC:  name of the person:”  after the enclosure notation.

Tips in Writing a Request Letter

A well-written request letter will help you ensure you get your request approved. Your recipient can easily understand the purpose and necessity of your letter if your focus on coherently writing its content. In regards to how you can ensure you can achieve your intentions with your request letter, here are some tips in writing an effective request letter:

  • Include factual details, but avoid dramatizing the whole situation.
  • Be specific with the details or information you include.
  • Avoid irrelevant details; always stick to the point.
  • Do not manipulate your recipient or reader into approving your request.
  • Aim to be persuasive through the words you use and argument your present.
  • Make sure your request is reasonable.
  • Be brief and direct.
  • Always be professional and courteous all throughout your letter.
  • Proofread and edit your letter accordingly. Avoid sending letter with error/s.
  • Keep a copy of your request letter in the event that the recipient loses it.

Types of Request Letter

A request letter is a useful document that you can use to acquire things and information. It can be used when you are in the academe or corporate world. In this sense, you need to know when a request letter can be more useful. Hence, listed below are some of the types of a request letter:

1. Interview Request Letter:  As the name would suggest, this request letter is used to request for an interview most especially for job interview . This request letter includes the specific department and position he/she wants to be interviewed for and his/her personal referrals.

2. Raise or Promotion Request Letter:  This request letter is sent to your employer or supervisor with the intention to request for a salary raise or promotion. The letter should provide the recipient with convincing information as to why he/she is qualified for a raise or promotion.

3. Information Request Letter:  An information request letter politely asks the recipient to give the information that is needed by the sender. This letter also explains why there is a need to acquire such information and that he/she is willing to pay the necessary fees in exchange for the requested information.

4. Third-Party Request Letter:  This request letter asks a third party for help. For example, when the sender needs a letter of recommendation for a scholarship or work, he/she sends a request letter to his/her references to write a him the recommendation letter he/she needs. The sender should provide all the necessary details in the request letter.

Request Letter Sizes

Just like in any formal business letter , the standard paper size to follow is 8.5″ × 11″ . Meanwhile, government offices commonly use paper with the size of 8″ × 10.5″ . However, it is important to inquire to the office you are sending the letter to about what size of paper they prefer that you use.

How do I write a request letter?

  • Your contact information: Include your name, address, phone number, and email address at the top of the letter.
  • Date: Include the date when you’re writing the letter.
  • Recipient’s information: Below your contact information, provide the recipient’s name, title, organization, and address.

2. Salutation:

Use a formal salutation, such as “Dear [Recipient’s Name].” If you don’t know the recipient’s name, use a general salutation like “To Whom It May Concern.”

3. Introduction:

  • Begin by introducing yourself and providing a brief background or context for your request. Mention any mutual connections or previous correspondence if applicable.
  • Clearly state the purpose of your letter, making it evident that you are making a request.

4. Request Details:

  • Be specific about what you are requesting. Clearly state what you need and why you need it.
  • Provide any relevant details or background information that might help the recipient understand the importance or context of your request.
  • If applicable, include any deadlines or timeframes for when you need the request to be fulfilled.

5. Justification:

  • Explain why your request is important or necessary. This could be based on personal reasons, the potential benefits for both parties, or the impact it may have on a larger group or cause.
  • Highlight any relevant qualifications, achievements, or experiences that support your request.

6. Politeness and Respect:

  • Maintain a courteous and respectful tone throughout the letter. Express gratitude for the recipient’s time and consideration.
  • Avoid demanding or entitled language, and instead use phrases like “I kindly request,” “I would greatly appreciate,” or “I humbly ask for your assistance.”

7. Closing:

  • In the closing paragraph, reiterate your request and thank the recipient for their attention.
  • Express your willingness to provide any additional information or assistance if needed.
  • Use a closing phrase like “Sincerely,” “Yours truly,” or “Best regards.”

How do I write a letter of request for a document?

1. Format the Letter:

Use a formal business letter format. Include your contact information at the top, the date, the recipient’s information, and a formal salutation.

2. Begin with a Polite Greeting:

Start the letter with a polite salutation, such as “Dear [Recipient’s Name].” If you don’t know the recipient’s name, you can use “To Whom It May Concern.”

3. State Your Request:

In the first paragraph, clearly and concisely state the purpose of your letter. Mention that you are requesting a specific document. For example: “I am writing to request a copy of my academic transcripts from [Name of School/University].”

4. Provide Specific Details:

In the next paragraph, provide specific details about the document you are requesting, including any necessary information that will help the recipient locate the document. Be sure to include:

  • Your full name, student ID or reference number (if applicable).
  • The document’s title or description.
  • The dates or periods for which you need the document.
  • Any other relevant information that will assist the recipient in fulfilling your request.

5. Explain the Purpose:

Briefly explain why you need the document. This could be for job applications, educational purposes, legal matters, or any other reason. Providing context can be helpful.

6. Mention Any Deadlines:

If you have a specific deadline for receiving the document, mention it in the letter. Politely request that the document be provided by that date.

7. Express Gratitude and Politeness:

In the closing paragraphs, express gratitude for the recipient’s assistance and be courteous. For example: “I would greatly appreciate your prompt attention to this matter.”

8. Closing and Signature:

Close the letter with a formal closing phrase like “Sincerely,” “Yours faithfully,” or “Best regards,” followed by your signature (if it’s a physical letter). In an email, you can simply type your name.

What is an example of a formal request?

[Your Name] [Your Address] [City, State, ZIP Code] [Your Email Address] [Your Phone Number] [Date]

[Recipient’s Name] [Recipient’s Title] [Company or Organization Name] [Company Address] [City, State, ZIP Code]

Dear [Recipient’s Name],

I hope this letter finds you well. I am writing to formally request your assistance in providing a professional reference for me as I pursue a new opportunity with [Target Company Name]. I have recently applied for the [Position Name] role, and your perspective on my qualifications and work experience would be of great value.

As you may recall, we had the opportunity to work together for [Duration of Your Professional Relationship] at [Previous Company Name]. During that time, I greatly appreciated the mentorship and guidance you provided, which contributed significantly to my professional growth. Your insights into my work ethic, collaboration skills, and expertise in [Specific Skills or Areas] would carry significant weight in the evaluation process.

I kindly request that you provide a reference that highlights my abilities, dedication, and the positive impact I made during our collaboration. You may use any specific projects or achievements we worked on together as examples to support your recommendation.

If it’s convenient for you, I can provide any additional information or answer any questions you may have related to the reference request. The deadline for submitting references is [Specify Deadline], and I would be grateful if you could complete the reference by that date.

I would like to express my sincere gratitude for your time and support in this matter. Your reference will play a pivotal role in my pursuit of this exciting opportunity.

Please feel free to contact me at [Your Phone Number] or [Your Email Address] if you require any further details or have any questions. I look forward to your positive response.

Thank you for considering my request.

[Your Name]

How do you end a letter of request?

  • Sincerely: This is a widely accepted and formal way to close a letter. It’s appropriate for most types of requests.
  • Yours truly: Similar to “Sincerely,” this is a formal and polite closing that can be used for various types of requests.
  • Best regards: This closing is a bit less formal than “Sincerely” and can work well for professional requests, especially in business settings.
  • Kind regards : This closing is friendly and appropriate for formal or semi-formal requests.
  • Respectfully: This is a formal closing that is suitable for more serious or respectful requests, such as formal business or official letters.
  • Yours faithfully: This closing is often used in formal business or legal contexts, particularly in the UK.
  • Thank you: If you want to convey your gratitude explicitly, you can simply end with “Thank you” followed by a comma.

After your chosen closing phrase, leave a space and then type or write your name. If it’s a physical letter, you can sign your name by hand above your typed name. If it’s an email, you can simply type your name below the closing phrase.

Here’s an example of how to end a letter of request using the “Sincerely” closing:

How to Write the Different Types of Request Letters?

Formal Request Letters:

Use a formal business letter format.

  • Start with a polite salutation, such as “Dear [Recipient’s Name].”
  • Clearly state the purpose of your letter in the opening paragraph.
  • Provide detailed information about the request, including any relevant background or context.
  • Be specific and concise in your language.
  • Include any necessary details, such as dates, reference numbers, and supporting documents.
  • Explain the importance of your request and how it will benefit both parties, if applicable.
  • Express gratitude and politeness throughout the letter.
  • Close the letter with a formal closing phrase like “Sincerely” or “Yours faithfully.”

2. Informal Request Letters:

  • Use a more casual tone, but maintain politeness and clarity.
  • Start with a friendly greeting or the recipient’s name.
  • Begin with a brief introduction or context for your request.
  • Clearly state your request in a straightforward manner.
  • Include any necessary details or information related to the request.
  • Offer to reciprocate the favor or express gratitude for the recipient’s help.
  • Close with a friendly closing phrase like “Thanks,” “Best wishes,” or “Take care.”

3. Employment-related Request Letters:

  • Follow a formal or semi-formal business letter format, depending on the context.
  • Address the recipient by name and title, if known.
  • Clearly state the purpose of your letter and the specific request (e.g., job application, reference request, leave request).
  • Provide relevant details such as your qualifications, achievements, and the reason for the request.
  • Express enthusiasm for the opportunity or understanding of company policies.
  • Close with a formal or friendly closing phrase depending on the formality of the letter.

4. Fundraising or Donation Request Letters:

  • Begin with a polite greeting and a personal touch, if applicable.
  • Provide a compelling introduction explaining the purpose of your request and the cause or project you’re seeking support for.
  • Clearly outline the need for funds and how the recipient’s contribution will make a difference.
  • Include specific details about how to donate, payment methods, and deadlines.
  • Encourage the recipient to take action and express the positive impact of their contribution.
  • Close with a heartfelt closing phrase and an invitation for further communication.

How to Write a Request Letter of Recommendation?

1. Choose the Right Person:

Select a person who knows you well and can speak to your qualifications and character. This could be a former employer, supervisor, teacher, or mentor.

2. Format and Structure:

Include your contact information, the date, the recipient’s information, and a formal salutation.

Start the letter by explaining your purpose. Mention that you are applying for a specific opportunity (job, college, scholarship) and that you need a recommendation.

4. Provide Context:

Briefly describe your relationship with the person you’re writing to. Mention how and when you worked together or the capacity in which you know each other.

5. Request for the Recommendation:

Politely ask if they would be willing to write a letter of recommendation for you. Be clear about what you’re requesting. For example: “I am writing to request if you would be willing to write a letter of recommendation on my behalf.”

6. Explain Why:

Briefly explain why you are asking this person for a recommendation. Discuss the opportunity you are pursuing and why you believe they are the right person to vouch for your qualifications.

7. Provide Information:

Include any relevant information about the opportunity you are applying for, such as a job description or program details. This will help the recommender understand what to emphasize in the letter.

8. Offer Assistance:

Show your appreciation and offer to provide any additional information they may need. Mention your contact details for their convenience.

9. Set a Deadline:

Mention the deadline by which you need the recommendation. Be sure to give the person enough time to write the letter.

10. Express Gratitude:

Thank the person for their time and consideration. Express your gratitude for their support.

11. Formal Closing:

Close the letter with a formal closing phrase like “Sincerely,” “Yours faithfully,” or “Best regards.”

12. Signature:

Sign the letter by hand if it’s a physical letter. If it’s an email, you can simply type your name below the closing phrase.

How do I write a letter of request for permission?

Use a formal business letter format. Include your contact information, the date, the recipient’s information, and a formal salutation.

2. Introduction:

Begin the letter with a polite greeting, such as “Dear [Recipient’s Name].”

3. State the Purpose:

Clearly state the purpose of your letter in the opening paragraph. Explain why you are writing and what you are requesting permission for.

Offer a brief explanation of the context for your request. Mention why this permission is necessary and the importance of the matter.

5. Detailed Request:

Provide a detailed description of what you are requesting permission for. Include specifics like the dates, times, and locations (if applicable).

6. Explain How You Will Comply:

Explain how you will ensure compliance with any rules, regulations, or terms associated with the permission. This reassures the recipient that you are responsible and respectful of their concerns.

7. Highlight Benefits:

Explain the benefits of granting permission, both to you and to the recipient or the larger community. This can help persuade the recipient to grant permission.

8. Offer Additional Information:

If there are any supporting documents, plans, or details that will help the recipient make an informed decision, mention them in the letter and offer to provide these documents upon request.

9. Closing Request:

Politely request the permission you need. Use clear and respectful language, such as “I kindly request permission to…”

Express gratitude for the recipient’s consideration and time. Thank them for taking the time to review your request.

Close the letter with a formal closing phrase, such as “Sincerely,” “Yours faithfully,” or “Best regards.”

How to write a letter of request for sponsorship?

1. Research Your Target Audience:

Identify potential sponsors that align with your cause or event. Understand their values, goals, and how your initiative can benefit them.

2. Format the Letter:

Begin with a polite greeting, such as “Dear [Recipient’s Name].”

4. Provide an Engaging Introduction:

In the opening paragraph, provide a concise and compelling introduction that explains the purpose of your letter and your organization or event.

5. Explain Your Cause or Event:

Offer a clear and concise description of the cause, event, or project you are seeking sponsorship for. Include its objectives, goals, and expected outcomes.

6. Highlight Benefits for the Sponsor:

Explain how sponsoring your initiative will benefit the sponsor. Discuss the visibility, marketing opportunities, goodwill, or any other advantages they will gain from the association.

7. Specify the Request:

State the specific type and amount of sponsorship you are seeking. Be precise and realistic in your request. For example, if you’re requesting financial support, mention the exact amount or range.

8. Provide Supporting Details:

Offer details about the sponsorship levels, benefits, or packages available. Explain how the sponsor’s contribution will be acknowledged, such as logo placement, naming rights, or other promotional opportunities.

9. Include a Call to Action:

Encourage the recipient to take action. Clearly express your desire for their support and how they can respond, whether it’s by contacting you, visiting a website, or signing an agreement.

Show appreciation for the recipient’s consideration and time. Thank them for their interest in your initiative and their potential support.

How To Write A Request Letter?

To write a request letter, use a formal format with a clear introduction, polite tone, specific request, explanation, and gratitude, ensuring it’s concise and well-organized.

What is letter request form?

A letter request form is a document used to collect information required to draft a formal request letter. It typically includes contact details, request details, and a space for additional comments.

What type of letter is ‘request’?

A ‘request’ letter is a formal document written to seek permission, assistance, information, or support from someone or an organization. It’s courteous and persuasive, often used in professional or personal settings.

Is a request letter important?

In some cases, there might be no need for a request letter especially when offices only require you to fill out a request form. However, there are also instances when an official request letter is needed to even consider what you are requesting. In this sense, a request letter is still important and relevant up to this day.

Should there be attachments to a request letter?

Depending on what you request for, there might be a need to attach additional supporting documents to your request letter. You can provide your receiver with supporting documents like a summary or analysis of a survey, proposals, plans, and other official documents that will explain the need for what is being requested.

When do you send a business request letter?

You send a business request letter when you need to make formal requests in a professional context, such as asking for information, collaboration, permission, support, or assistance.

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How to Write a Request Letter

Last Updated: May 10, 2023 Fact Checked

This article was co-authored by Michael McCutcheon, PhD . Dr. Michael McCutcheon is a career coach, psychologist, and award-winning public speaker who specializes in procrastination elimination, goal achievement, and increasing life satisfaction. With a background as a counseling psychologist, he guides clients toward becoming more aware of their desires and anxieties to break old patterns, create new habits, and achieve life-changing results. He also helps clients improve organization skills, embark on a new career, get promoted, get admitted into graduate schools, and transition from school to the working world. He is a published author and lecturer in graduate psychology courses at New York University (NYU), a position he has twice won the Teaching Award (2014 & 2019). His work has appeared in the press as a lifestyle and career expert for The Washington Post/The Associated Press, The New York Post, Scholastic, Lifehacker, and The Coca-Cola Company. He has served as a contributing writer for Out Magazine and featured panelist on National Public Radio (NPR). There are 10 references cited in this article, which can be found at the bottom of the page. This article has been fact-checked, ensuring the accuracy of any cited facts and confirming the authority of its sources. This article has been viewed 181,857 times.

There will come a time when you might need to request something, be it from the company you are working for or a personal need that you have. Taking the time to construct a well-written letter outlining what it is you need could be the thing that guarantees you getting what it is that you want. Here are some suggestions and methods to help you to write a professionally constructed letter.

Request Letter Templates

letter of request by

Requesting Information or other Assistance

Step 1 Greet whoever you are writing to.

  • Call the company or location to inquire about who would be best to ask. If you call the main line and tell them what you need, they could be able to direct you in the right way.
  • If you cannot find a name, then opt for To Whom it May Concern as your default.

Step 2 Ask for what you need.

  • Try not to omit any details. You do not want to spring something on them at the last moment and they decide to not go through with your request. You also do not want to make it more difficult at the last minute. This could lead them to deny you for any requests in the future.
  • Keep it simple. Do not ask for more than you need. You are requesting a favor, and it would be considered rude to ask for the world when you do not actually need it. Keep your request as simple as you possibly can.

Step 3 Tell why you need and what it will be used for.

  • If you are planning on following up, let them know. Let them know the best time to contact you so that they can know when they are able to reach you, as well.
  • Do not make it seem as if they have to do what you are asking. This is a request and not a command.

Step 5 Use a professional letter heading.

  • If you are writing for something personal, use your home address. If it is for a job or company you are volunteering for, use the address for the business.

Step 6 Mail the letter and wait for your response.

  • Be considerate of their decision either way. You do not want to burn any bridges in case you need to ask for another request in the future.
  • Include a self-addressed, stamped envelope to make it easier for any documents to be sent to you if need be.

Requesting an Interview

Step 1 Find the company you want to work for.

  • Do research on the company so you can know exactly what it is they do, stand for, and could be looking for in a new employee. This will also help you to tailor your letter to highlight skills that they value.
  • Look up employee reviews of the business. You can get a good sense of the work culture and see if it is a good fit for you. If you are laid-back, it might not be a good idea if you see that the company has a strict way of dealing with deadlines. Be wary if you only see good reviews without any of constructive criticism. That could be false advertising initiated by the company themselves.

Step 2 Format your letter heading.

  • Use a clear, legible font. In the professional world is it best to stick with a clear, concise one such as Times New Roman, Arial, or Calibri. [7] X Research source

Step 3 Use the proper greeting.

  • Keep your writing clear and concise. Companies do not want to have to read long, verbose letters. They want to see at a glance whether or not you will be a good fit for their company. [9] X Research source

Step 5 Write the body paragraphs.

  • Include how you would fit in at the company. If you know the job culture, it would be good to say some things about yourself that shows that you would easily assimilate with the company.
  • Focus on what you can do for them. Do not say what the company will personally bring you. That will sound like you are just using the company as a stepping stone. Even if this is the case, you should not let this be known. Everything you say should emphasise what you can do for them.

Step 6 Write your closing paragraph.

  • Give a proper closing salutation. Best regards or Cordially work well for a professional letter.

Step 7 Address your envelope to the human resources  department or hiring manager.

Requesting a Raise or Promotion

Step 1 Figure out why you want the raise or promotion.

  • Ask after you have earned the right to a raise. Do not ask within your first 90 days or before you have really shown your asset and growth within the company. It is unprofessional to inquire about a pay raise or promotion you do not deserve. [11] X Research source

Step 2 Ask your manager or supervisor how to inquire about a raise.

  • If it is to ask face-to-face, reference How to Ask for a Pay Raise .

Step 3 Ask who to address the letter to.

  • There are times when you might have to send the letter to multiple people like your direct manager or supervisor as well as the human resources department. Be aware of this so that you fulfill all requirements for your request.
  • If you talk to your manager and they do not think you are ready for the raise or promotion, listen to them. Ask for constructive criticism and work on their suggestions. Inquire again in a few months when you believe you are more prepared.

Step 4 Do a proper letter heading.

  • Maintain your professionalism throughout the letter. It would be easy to become too familiar since you work with this company everyday. Remember that you are addressing your superior.
  • If you believe your length of time working at this company warrants a raise or promotion, say that as well. An example is if you worked five years and have never gotten a pay increase or promotion. It is best to tell them all the reasons you believe you deserve what you are asking for.

Step 6 Tell where you have brought the company growth and in what areas.

  • Show pride in your company and that you work there. If you believe in what the company does and that positively influences your attitude toward the job, make that known so that they believe you are a true team player that is there for the long-haul. If you are not as driven in this area, do your best to show any positivity you have for the company.
  • Talk about personal characteristics you have that benefit the company. If your professionalism and go-getter attitude works towards things getting done, say that. This is the time to really show how you have shined during your time there.

Step 8 Make your official request for a pay raise or promotion.

Community Q&A

Donagan

  • Be sure to proofread your letter. Typos and bad formatting come off as being sloppy and like you did not pay attention to what you were doing. Thanks Helpful 0 Not Helpful 0
  • Take your time. If you rush through the letter, it will not be your best work. Write a draft and then revise and finalize. Thanks Helpful 0 Not Helpful 0
  • Have someone else look it over. Having a second set of eyes to catch things you miss and make suggestions could help you to make the best letter possible. Thanks Helpful 0 Not Helpful 0

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  • They might turn you down. Do not be discouraged. You can always make the request at a better time or find another route to go. Thanks Helpful 2 Not Helpful 2

Things You'll Need

  • Laptop with a word processor
  • Pen and paper

You Might Also Like

Write a Letter of Request

  • ↑ https://au.indeed.com/career-advice/career-development/sample-letter-of-request
  • ↑ https://ca.indeed.com/career-advice/career-development/how-to-write-request-letter
  • ↑ https://www.englishclub.com/business-english/correspondence-information-requesting.htm
  • ↑ https://sacd.sdsu.edu/student-ombudsman/writing-an-effective-appeal-or-request-letter
  • ↑ http://www.businessnewsdaily.com/5331-best-resume-fonts.html
  • ↑ https://idealistcareers.org/template-requesting-an-interview/
  • ↑ https://www.indeed.com/career-advice/career-development/promotion-request-letter
  • ↑ https://www.forbes.com/sites/elanagross/2016/06/27/8-managers-share-the-best-way-to-ask-for-a-raise-and-get-it/#4014fb2c74ff
  • ↑ Michael McCutcheon, PhD. Career Coach & Psychologist. Expert Interview. 24 February 2021.
  • ↑ https://ca.indeed.com/career-advice/career-development/promotion-request-letter

About This Article

Michael McCutcheon, PhD

To write a request letter for an interview, start by including your name and contact details in the top left-hand corner. Next, write an appropriate greeting such as "Dear Mr." or "Dear Mrs.", followed by the hiring manager's name. In your first paragraph, write 2-3 sentences in which you mention your name, the job you're interested in, and where you saw it. For your 2-3 body paragraphs, explain how you gained your skills and how they would benefit the company. Finally, add a concluding paragraph where you say you're available for an interview. To learn how to write a request letter for a raise or a promotion, keep reading! Did this summary help you? Yes No

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Request Letters Made Easy: 15 Tips for Writing Effective Request Letters

Stacie Heaps

Request letters can have very positive results if written correctly. When writing your letter of request, keep in mind exactly what it is you wish to accomplish, and construct your letter accordingly.

As you write your letter, remember the importance of your request. There may be a great deal riding on the outcome of this correspondence. For this reason, consider the following points as you compose your letter:

Think of your audience.

When you begin writing, remember to focus on the recipient(s) of your letter, and don't be self-centered. Include, if possible, the potential benefits the reader will receive by complying with your request. Also, mention the special contributions the reader can make—how he or she, in particular, can be of help, why you chose him or her, and so forth. Moreover, express your willingness to reciprocate the kindness or favor, if appropriate, as an act of goodwill.

Introduce yourself.

This is especially important if you have not spoken with the person in some time. Remind the reader of the time and length of your association, and include some of the things you accomplished or your memorable attributes. If writing to a former employer or co-worker, include contributions you made to the company you worked for. If you are addressing your letter to a former professor or administrator at a college or university, remind him or her of projects you worked on together or outstanding work that you did on a paper or other assignment. Depending on the situation, you may wish to remind the person of your field of study, year in school, career goals, and so forth to help refresh his or her memory.

Be straightforward.

After introducing yourself and reminding your reader of your past connection (if necessary), state the purpose of your letter. Focus on your main message, and don't include irrelevant information. However, do include as much detail as necessary to convey your request.

Clearly make your request to the person(s) involved. State plainly and directly your reason(s) for making the request.

Be specific.

Let your reader know exactly what it is that you are requesting. Understand that if you leave out important information, your response might be delayed or the person might not be able to meet your request on time.

Be thorough.

When making your request, be sure to include all pertinent information (the purpose of the request, deadlines if any, number of copies/versions needed if requesting a letter of recommendation or other document, and so forth). Try to read the person's mind and anticipate any facts or documentation that he or she might need.

Under most circumstances, your request letter should be kept fairly short (almost always to one page). Simply remind the reader of your connection, state the purpose of your letter, and include the details of your request (what you want the reader to do, by when, and so on). It is generally more difficult to write a short letter than a long one, and the recipient of your letter will appreciate the effort you make to write a concise, yet comprehensive, letter.

Be courteous.

Keep in mind that, generally, you are infringing on another's time, talents, or other resources when you make your request. Put the reader at ease, and help her or him feel that responding will not be burdensome.

Accordingly, give your recipient adequate time to meet your request without feeling rushed or unduly pressured. Providing sufficient notice will almost always yield better results than waiting till the last minute.

Make the request as easy to comply with as possible.

Make it easy for the person to respond—tell her or him exactly what can be done to accommodate your request, and do everything within your power so that the request can be granted (e.g., if you are asking for a letter of recommendation, include your résumé or a list of accomplishments, and enclose a stamped, addressed envelope).

Be confident.

Be confident and persuasive when conveying your message. Be assertive but not overbearing.

Don't apologize.

When writing this letter, avoid the temptation to apologize for your request. Strive to make the person feel complimented that you would ask the favor of her or him. On the other hand, don't take the person for granted, either. Make only reasonable requests.

Don't be manipulative.

Realize that the reader does not have to grant your request, and understand that you cannot (nor should you try to) force him or her to comply.

Include your contact information.

Before closing your letter, include your address, phone number, and e-mail address. Invite the person to contact you if she or he has any questions or concerns.

Express your gratitude.

Before closing your letter, thank the person for taking the time to consider your request.

Then, after sending your request letter, follow up with a thoughtful, sincere thank-you letter. Sending a thank-you letter is a simple way of expressing your appreciation and may encourage the person to assist you in the future with other requests.

Usually send your thank-you letter within one week of the person's fulfilling your request. If the person is unable or unwilling to comply with your request, it is still important to send a letter thanking the person for her or his time and consideration.

Keep a copy of your request letter.

In many cases, it is a good idea to keep a copy of your request letter in the event that the recipient loses it, or in case, as was mentioned above, the person is perhaps unable, or unwilling, to comply with your request. With an electronic copy of your letter, you can easily send it to multiple people, you will have a record of the correspondence for the future if necessary, and you can easily modify and reprint the letter to send it to someone else if desired.

Letters of request are some of the most important correspondence you can write. With an effective request letter you could get an interview for a new job, convince your boss that you deserve a raise, encourage people to contribute to your favorite charity, and accomplish numerous other worthwhile endeavors. Take the time to construct a complete, yet concise, well-written request letter. The results will be well worth the effort.

Related Request-Letter Articles

Sample Letters of Request

As a college instructor and communication expert with extensive nonfiction and educational writing experience, Mary shares tips and advice related to a wide variety of topics.

Learn about our Editorial Policy .

If you're having trouble deciding how to ask for something in writing, reviewing a sample request letter is a great way to get ideas and inspiration. Instead of staring at a blank screen trying to figure out how to get started, take a look at the sample letters below.

8 Request Letter Templates

The example letters of request below are provided in a printable format so that you can easily customize the text for your own purposes. Simply click the image and the letter will open as a PDF that you can edit, save and print. If you need help downloading the letters, check out these helpful tips for working with Adobe printables .

  • Free Sample Letters to Make Asking for Donations Easy
  • Effective Thanksgiving Donation Letters for Any Organization

1. Supplier Request for Materials or Information

When you're shopping for products or services from vendors, it's sometimes a good idea to submit a request for information in writing. The following sample letter of request for materials or information needed can be used to ask suppliers to send details about products, services, or materials needed.

2. Customer Feedback Request

With so many businesses asking customers to complete satisfaction surveys, you may find that you get better results if you send a formal letter when asking customers to provide feedback. Use this sample document as a starting point for your request.

3. Ask Customers to Write a Review

With consumers relying so heavily on reviews to make purchase decisions, it's a good idea to encourage your satisfied customers to share their positive experiences online. Sending a letter is a respectful way to make this type of request that may inspire action. Use this template for guidance.

4. Sample Request Letter for Documents

If you need to request a copy of a document, such as a signed lease agreement, warranty, or other type of contract, it's a good idea to send a formal letter of request. Use this template to help you get started.

5. Interview Request Letter

If you are interested in learning about possible employment opportunities with a company, submitting a written request for an interview, along with you resume, can be a good way to get started. The letter below provides an example.

6. Pay Raise Request Letter

If you're ready to request a pay increase formally, it's a good idea to submit your request to your boss in writing. Use this sample letter as a starting point, being sure to customize key points to your specific situation.

7. Letter to Ask for Donations

If you need to ask for donations, use one of these sample letters asking for donations as a starting point. You'll find versions appropriate for different kinds of donation requests, including requests for specific projects, general donations, sponsorships and more.

8. Request for a Letter of Recommendation

If you need to ask someone to write a letter of recommending you for a job, scholarship, award, or membership in an organization, use this template for a letter of recommendation request. It provides a great way to get started, though of course, you'll need to customize it to your specific request.

General Tips for Writing a Letter of Request

You can increase the chances of the recipient of your letter agreeing to what you ask them to do by following a few simple steps for writing business letters . The following suggestions will help you write an effective letter of request:

  • Use an appropriate business letter format.
  • Keep it simple. In the first paragraph, tell the recipient why you are writing.
  • If appropriate, provide the recipient with pertinent information to help them remember who you are. For example, if you are writing to a former professor, explain what class you were in and the year. In the case of writing to a former supervisor, remind the person when you worked with them. These details help readers place where they know you from.
  • Briefly explain what it is you want the reader to do. If there is a deadline involved, share that information as well.
  • Give the reader all the information they need to comply with your request.
  • Include any supporting documentation the recipient may need.
  • List your contact information, including full name, mailing address, phone number and e-mail address in the body of the letter. Ask the reader to contact you if they have any questions or concerns about your request.
  • Thank the person for his or her consideration.
  • Bring the letter to its conclusion by using an appropriate closing for professional correspondence.

Consider the Reader

When you write your letter of request, put yourself in the shoes of the person who will read it. This is important whether you're sending a letter of request to a supplier, customer, employee, or other individual. Proofread a draft of your letter to ensure it is free of errors and makes sense as written. Double check that the reader won't need any further information to decide whether they can say yes to your request. Make any changes necessary before sending the letter.

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RequestLetters

Request Letter Sample: Free & Effective Last updated on January 27, 2024 / By andre bradley

As someone who has written numerous request letters across various contexts, I’ve come to appreciate the subtle art of these communications.

Key Takeaways

  • Understanding Request Letters : Learn the basics and importance of request letters.
  • Personal Insights : Gain insights from my extensive experience in writing various types of request letters.
  • Step-by-Step Guide : Follow a detailed guide on how to write an effective request letter, including a template.
  • Free Template : Utilize the provided template to simplify the process.
  • Real-Life Examples : Discover practical examples from my experiences.

Request letters, whether for a job application , a bank loan , or even a simple favor, are more than just formalities. They are opportunities to connect, persuade, and convey your needs effectively.

Understanding the Basics of Request Letters

What is a request letter .

A request letter is a formal or semi-formal letter written to request something from an individual, a company, or an organization. Its tone and style can vary depending on the relationship between the parties involved and the nature of the request.

Why are They Important?

  • Clarity of Purpose : They help in clearly expressing the purpose of your request.
  • Professional Approach : These letters reflect a professional approach, especially in formal settings.
  • Record Keeping : They serve as a written record of your request, which can be helpful for future reference.

My Personal Experiences with Request Letters

Throughout my career, I’ve crafted request letters for various scenarios, from seeking sponsorships for events to requesting additional resources for projects. 

Each letter taught me something new about the importance of tone, clarity, and specificity.

Example 1: Requesting Sponsorship

  • Situation : Seeking sponsorship for a community event.
  • Approach : Emphasized the mutual benefits and community impact.
  • Outcome : Successfully secured sponsorship and built a long-term partnership.

Example 2: Requesting a Job Reference

  • Situation : Needed a reference for a job application.
  • Approach : Politely reminded the referee of our past interactions and the relevance to the new role.
  • Outcome : Received a strong, personalized reference.

How to Write a Request Letter: A Step-by-Step Guide

Step 1: start with your contact information.

  • Include your name, address, phone number, and email at the top.

Step 2: Add the Date and Recipient’s Details

  • Write the date and then the recipient’s name, title, company, and address.

Step 3: Greet the Recipient

  • Use a formal salutation like “Dear Mr./Ms. [Last Name]”.

Step 4: State Your Purpose Clearly

  • Be direct about what you are requesting.

Step 5: Explain Your Request in Detail

  • Provide enough details to help the recipient understand your request.

Step 6: Mention the Benefits or Reasons

  • If applicable, explain how the request benefits the recipient or the reason behind your request.

Step 7: Be Polite and Professional

  • Maintain a respectful and professional tone throughout.

Step 8: Conclude with a Call to Action

  • Politely prompt the recipient to respond or act.

Step 9: Sign Off Respectfully

  • Use a formal closing like “Sincerely” or “Best Regards,” followed by your signature and printed name.

Request Letter Sample

[Your Name] [Your Address] [City, State, ZIP] [Email] [Phone Number] [Date]

[Recipient’s Name] [Recipient’s Title] [Company/Organization Name] [Address] [City, State, ZIP]

Dear [Recipient’s Name],

[Opening paragraph stating the purpose of your letter.]

[Detailed paragraph explaining your request, including any relevant details, benefits, or reasons.]

[Concluding paragraph with a polite call to action and thank you.]

[Your Signature (if sending a hard copy)] [Your Printed Name]

Closing Thoughts

Writing a request letter is an art that balances clarity, politeness, and effectiveness. Drawing from my experiences, I encourage you to approach these letters as opportunities to build connections and communicate effectively.

I’d Love to Hear from You! 

Have you written a request letter before? What challenges did you face, and how did you overcome them? Share your experiences and tips in the comments below!

Frequently Asked Questions (FAQs)

letter of request by

Q: How do I begin an official request letter?

Answer: In my experience, the key to beginning an official request letter lies in addressing the recipient properly and stating your purpose clearly. 

I start with a formal salutation, like “Dear [Recipient’s Name or Title],” ensuring I have the correct spelling and title. Then, I directly state my purpose in the first paragraph. 

For example, “I am writing to request your support for…” or “I am seeking permission to…”. It’s important to be concise yet polite.

Q: What tone should I use in an official request letter?

Answer: When I write an official request letter, I always maintain a professional and respectful tone, regardless of my familiarity with the recipient. This means avoiding slang, casual language, and emotive phrases. 

I focus on being clear and direct while also being courteous. Phrases like “I would appreciate it if you could…” or “I kindly request…” help set the right tone.

Q: How do I structure the body of the letter?

Answer: I structure the body of the letter by clearly outlining my request and providing necessary details.

This usually involves stating the background or context, the specific request, and any relevant details like dates, amounts, or specific requirements. 

I make sure each paragraph has a clear purpose and that the information flows logically. Bullet points can be helpful for listing items or requirements.

Q: Should I include supporting documents with my letter?

Answer: Absolutely, when it’s relevant. In my experience, including supporting documents can strengthen my request. For instance, if I’m requesting funding, I include a budget breakdown.

If it’s a permission request, any previous correspondence or approvals related to it are attached. I mention these documents in the letter, usually towards the end, with a statement like, “Please find attached [Document Name] for your reference.”

Q: How do I conclude an official request letter?

Answer: I conclude my official request letters with a summary of my request and a polite thank you. 

I often add a line about looking forward to a response, like “I look forward to your favorable response” or “Thank you in advance for considering my request.” 

Finally, I use a formal closing, such as “Sincerely” or “Best regards,” followed by my name and contact information.

Last updated on December 27, 2023 / By andre bradley

9 thoughts on “Request Letter Sample: Free & Effective”

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As a reader of this blog, I’m impressed with its clear and user-friendly layout. The blog efficiently guides visitors through the process of writing various request letters. The step-by-step instructions are easy to follow, and the inclusion of templates and examples is incredibly helpful. It’s a great resource for anyone needing guidance on crafting professional and effective letters for different situations. The overall design is clean and straightforward, making it easy to navigate and find the information I need quickly. The content is not only informative but also very practical, which I appreciate.

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I appreciate the recommendation. I will try it out.

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How do I write a letter of leave request?

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Writing a letter of leave request is pretty straightforward. Start by addressing your supervisor or HR manager directly.

Clearly state the reason for your leave, whether it’s for vacation, health issues, or personal matters. Include specific dates for when you plan to be away and when you’ll return.

It’s also a good idea to mention how you plan to manage your responsibilities while you’re away, like delegating tasks to a colleague.

Wrap up the letter by expressing your willingness to provide further information if needed and thanking them for considering your request.

Keep it professional, but don’t stress too much about it—everyone needs a break now and then!

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How do you write an official letter requesting for something?

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Veгү good article! We are linking to this great content on our website. Keep up the good writing.

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I ⅼove it when fⲟlks come together and share ideas. Great website, continue the good wⲟrk!

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Keep thіs going please, great job!

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Very nice write-up. I certainly appreciate this website. Stick with it!

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Letter to Request Documents

How does it work?

1. choose this template.

Start by clicking on "Fill out the template"

2. Complete the document

Answer a few questions and your document is created automatically.

3. Save - Print

Your document is ready! You will receive it in Word and PDF formats. You will be able to modify it.

Letter to Request Documents

Rating: 4.8 - 43 votes

A Letter to Request Documents is just what it sounds like: a letter written by someone that wants to request documents (or records) from another source. Most often, this document is used to request legal documents or records from a court of law, but it does not have to be. It can be used in almost any situation where copies of certain documents or records are needed.

The one instance this letter is not adapted for is in the case of a request for medical records. In that case, a specific Medical Records Request is the best choice, which contains all the information needed to access personal medical files.

This document can be used either to request documents from a specific courthouse or from any other source . If legal records are being requested from a court of law, the form contains all the information needed to ensure the courthouse that is the recipient of the letter can easily find and access the case.

How to use this document

This document gives several options on the type of document or record that is being requested. The most common documents are judgment records from a court, transcripts from a court, a deposition, a docket record, a traffic record, or spousal documents like a marriage certificate, divorce decree, or annulment papers.

If one of the above-named documents or records are not what the sender of the letter is looking to request, the form gives the option to input the description of another document or record, with all the details the sender requires.

After this document is filled out, it is a good idea to have it printed and signed and then sent to the source of the documents or records. Many times, courthouses require payment and a self-addressed stamped envelope. Other sources may as well. If so, these details can be checked with the source itself , such as through the court website or by calling.

Applicable law

There are no specific laws that govern what must be put into a Letter to Request Documents. However, the source that the document is being requested from, such as the courthouse, may have specific rules about what needs to be included.

How to modify the template

You fill out a form. The document is created before your eyes as you respond to the questions.

At the end, you receive it in Word and PDF formats. You can modify it and reuse it.

A guide to help you: How to Send a Letter

Other names for the document:

Letter to Request Legal Records, Legal Document Request Letter, Document Request Letter, Records Request Letter, Request for Documents

Country: United States

Legal Proceedings - Other downloadable templates of legal documents

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  • Settlement Agreement and Release
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  • Affidavit of Heirship
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  • Settlement Offer Letter
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Request letters are powerful written tools used to express a specific need or desire to someone in a formal or informal setting.

Whether it's a job application, a favor from a friend, or a business meeting request, mastering the art of writing effective request letters can open doors and help you achieve your goals.

At their core, request letters serve as a means of communication to politely and clearly express your intentions and seek assistance or cooperation from the recipient.

They provide a structured format to convey your request, provide context, and justify the need for your appeal. They facilitate effective communication, enable you to make a compelling case for your request, and demonstrate your professionalism and respect for the recipient's time and consideration.

This guide will explore the different types of request letters, provide critical components for writing an impactful letter, and offer valuable tips and examples to enhance your letter-writing skills.

So get ready to discover the power of well-crafted request letters and unlock new possibilities in your personal and professional endeavors. Let's dive in!

  • What is the meaning of a request letter?
  • How do I write a letter of request?
  • How to write a request letter of recommendation?
  • What is a good letter of request sample?

Request Letter Definition

A request letter is a formal written document that is written to make a specific request or seek assistance from an individual or organization.

It serves as a means of communication to express one's needs, concerns, or desires. There are various types of request letters, including:

Formal Request Letters: These letters are used for professional or formal purposes, such as requesting information, making inquiries, or seeking permission. They are structured and follow a formal tone.

Job Application Request Letter: This type of request letter is used when applying for a job. It highlights the applicant's interest in a specific position and requests consideration for employment. It typically includes qualifications, experiences, and reasons for seeking the job.

Business Meeting Request Letter: A business meeting request letter is written to request a meeting with another individual or organization for professional purposes. It outlines the purpose of the meeting, desired date and time, and agenda points to be discussed.

Recommendation Request Letter: When seeking a recommendation from someone, such as a former employer, colleague, or professor, a recommendation request letter is used. It politely asks the person to provide a reference or recommendation on the writer's behalf, highlighting their qualifications and suitability for a particular opportunity.

Types of Request Letters

Also Read: How to respond to an interview request?

How to Write the Different Types of Request Letters?

Since there are mainly 4 types of request letters, given below is a breakdown of how you can each type of request letter:

How to Write a Formal Request Letter

Start the letter with a formal greeting, using the appropriate title and name of the recipient. For example, "Dear Mr. Smith" or "Dear Dr. Johnson."

Clearly explain the reason for writing the letter. Be specific and avoid vague or ambiguous language.

Offer relevant details or background information that helps the recipient understand the context and importance of the request.

Explicitly state what you are requesting, including any specific details, dates, quantities, or other pertinent information. If applicable, mention any supporting documents that are attached or will be provided separately.

Maintain a professional and courteous tone in your language and choice of words. Use polite phrases and expressions to convey your request.

Conclude the letter by expressing appreciation for the recipient's time and consideration. Provide your contact information, including phone number and email address, so that they can easily reach you for any further information or clarification.

Carefully review the letter for any mistakes in grammar, spelling, or punctuation. Proofreading ensures that the letter is error-free and presents a professional image.

Also Read: How to write a cover letter in 2023?

How to Write a Job Application Request Letter?

Include your contact information at the top of the letter, including your name, address, phone number, and email address.

Address the letter to the hiring manager or the person in charge of recruitment. Use a formal salutation, such as "Dear Mr./Ms. [Last Name]."

Begin the letter by stating the specific position you are applying for and how you learned about the job opening. Mention any mutual connections or referrals, if applicable.

In the body paragraphs, highlight your qualifications and relevant experiences that make you a suitable candidate for the job. Provide specific examples of your skills and achievements that align with the requirements of the position.

Express your enthusiasm and interest in the company and explain why you believe you are a good fit for the organization. Emphasize how your skills and experience can contribute to the company's success.

Conclude the letter by expressing your appreciation for the opportunity to apply and your interest in further discussing your qualifications. Include a polite request for an interview or the next steps in the hiring process.

End the letter with a professional closing, such as "Sincerely" or "Best regards," followed by your full name.

Carefully proofread the letter for any errors in grammar, spelling, or punctuation. Ensure that the tone is professional and the content is concise and well-organized.

Also Read: How to write a compelling job application?

How to Write a Business Meeting Request Letter?

Clearly state the purpose of the meeting request in a brief and concise manner. Be specific about the agenda or topics you wish to discuss during the meeting.

Use a professional and formal tone throughout the letter. Address the recipient respectfully and maintain courteous and polite language.

Provide a brief background or context for the meeting request. Explain why the meeting is necessary, what issues or decisions need to be addressed, and how it aligns with the recipient's interests or responsibilities.

Suggest potential dates, times, and duration for the meeting, but also show flexibility by offering alternative options. This demonstrates your willingness to accommodate the recipient's schedule and increases the likelihood of a positive response.

Include your contact information, such as your email address and phone number, to make it easy for the recipient to respond or coordinate the meeting. Mention that you are open to any further discussions or adjustments as needed.

Also Read: What is the best format for a formal letter?

How to Write a Request Letter of Recommendation?

When writing a request letter for a recommendation, keep the following tips in mind:

Choose the Right Person: Select someone who knows you well and can provide a strong recommendation based on your skills, qualifications, and character. Ideally, choose someone who has direct experience working with you or supervising you.

Provide Relevant Information: Clearly state the purpose of the recommendation letter and provide the necessary information about the opportunity or position you are applying for. Include details such as the name of the organization, position title, and any specific requirements or qualities they are looking for.

Highlight Your Qualities and Achievements: Provide the person writing the recommendation with specific information about your accomplishments, skills, and qualities that are relevant to the opportunity. Share examples of projects you have excelled in or any notable achievements that showcase your abilities.

Offer Supporting Materials: If applicable, provide additional supporting materials such as your resume, transcripts, or a list of projects you have worked on. These materials can give the recommender a comprehensive understanding of your qualifications and enable them to write a more detailed and personalized recommendation.

Be Timely and Grateful: Request the recommendation well in advance, giving the person enough time to write a thoughtful letter. Express your gratitude for their time and willingness to support you. After receiving the recommendation, be sure to follow up with a thank-you note or email to show your appreciation.

Also Read: How to ask for a professional letter of recommendation?

Sample Letter of Request

[Your Name] [Your Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Date]

[Recipient's Name] [Recipient's Position] [Company/Organization Name] [Address] [City, State, ZIP Code]

Dear [Recipient's Name],

I hope this letter finds you well. I am writing to kindly request [state your request] and seek your assistance in this matter.

[Provide a brief introduction explaining your background and the purpose of your request.]

After careful consideration, I have concluded that [explain why you believe the recipient is the right person to help you with your request]. I greatly admire your expertise and [mention any specific experiences or accomplishments of the recipient that have inspired you or demonstrated their competence].

[Clearly and concisely state your specific request]. [Provide any necessary details, such as deadlines, important information, or any supporting documents that may be required].

I understand that you may have numerous commitments and responsibilities, and I genuinely appreciate your time and consideration. Should you require any additional information or have any questions, please do not hesitate to contact me at [your phone number] or [your email address].

Thank you in advance for your attention to this matter. I eagerly await your response and sincerely hope for a positive outcome.

Yours sincerely, [Your Name]

Also Read: What are some of the best and simple cover letter templates that you can use in 2023?

FAQs About Letter of Request

  • What type of letter is ‘request’?

A request letter is a type of formal communication written to make a specific appeal or seek something from an individual or organization.

  • How do I write a letter of request for permission?

When writing a letter of request for permission, it is important to be polite, clear, and concise. Start by addressing the recipient respectfully, clearly stating the purpose of the request, providing necessary details and justifications, and conclude with a polite closing expressing gratitude for their consideration.

  • How to request a recommendation letter?

When requesting a recommendation letter, it is important to approach the person professionally, provide them with relevant information about your achievements and goals, and kindly ask if they would be willing to write a strong and positive recommendation on your behalf.

  • How to write a letter of request for sponsorship?

When writing a letter of request for sponsorship, clearly explain the purpose of your request, highlight the benefits for the sponsor, and demonstrate your passion and commitment to the cause or event you are seeking sponsorship for.

Visit Hiration’s ChatGPT powered career activator platform with 24x7 chat support to get expert assistance with any of your career-related queries. If you have any questions, you can also reach us at support{@}hiration.com.

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Letter Categories

Sample request letters.

Find inspiration in our curated catalog of request letters. Each sample letter comes with guidelines and advice to help you find the right words.

Request Letters

Request letters are letters written to ask formally or politely for something. Any matter that requires a humble and polite appeal can be put forward using a request letter. It could be a job interview, a promotion, or a favor; a request letter will get the job done. A request letter can be formal or informal depending on the recipient. If you are requesting a friend to do a task for you, for instance, you can choose to go informal. But if you are requesting your manager for a promotion, the letter has to be formal. Either way, a request letter must be sent early enough to give the recipient ample time to process and respond to the request. When writing request letters, you need to be brief and direct, avoiding any auxiliary information that might weaken the message you are conveying. State exactly and clearly what you are requesting for giving reasons for it. If you are requesting for a raise, for example, explain in details why you think you deserve one. Maintain a polite tone throughout the letter. Close the letter by thanking the recipient in advance and expressing your anticipation for his/her consideration.

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Jul 26, 2022

How to ask for something in an email with 9 examples

Learn how to write request emails that get results with our in-depth guide. This article breaks down the process of writing request emails for information, documents, contact details, favors and more.

Blog writer

Lawrie Jones

Table of contents

How many times have you asked for a crucial favor and not got what you needed?

Being able to write a polite and formal email requesting information with a clear purpose is essential in your personal and professional life.

The best email requests demand a reply – and get it. Thus it's critical that you are clear about what you want, when you want it, why you want it, and why the recipient is the right person to fulfil the request.

This is simpler than it sounds, and after some practice it will be easy to create reliable request emails if you follow some simple rules.

This article breaks down these rules to show you how to request something via email. We also provide examples that show you how to write request emails for information, documents, contact details, and more.

Making a formal request has never been easier than using Flowrite , test it out below:

What is a request email?

A request email is a message asking someone to do something for you. Some of the reasons you might want to send a request via email include:

  • You want to request information
  • Ask for advice
  • To complete a form
  • To request a document
  • Ask for additional resources

You'll find that you need to send request emails regularly throughout your job, so learning this essential skill can boost your career.

Before jumping into how to write a request email, we recommend understanding and analyzing the structure. We provide a breakdown in this blog but don't stop there. Read the emails you receive and assess what works and what doesn't. 

Writing effective emails is a learning process, so always be curious and critical. 

Should you make a request via email?

First, if your request is urgent or sensitive, an email isn't the best way to deliver it. We tend to jump straight into messaging, even when other options may be more suitable, says Erica Dhawan in the HBR . 

Emails can be missed (or ignored). If you're dealing with a deadline, any delay could cause issues, so pick up the phone. Suppose your email is asking for sensitive information or personal details (such as asking for bank account information). In that case, an email will be inappropriate (and, in some cases, illegal). 

On the other hand, if your email request isn't urgent, ask yourself: can it wait until you meet someone?

An email request is required if it's not urgent but simply can't wait a little longer. 

7 essential rules and principles of email requests 

At Flowrite, we're experts at writing emails and understand how to craft requests that get replies. Each email should follow basic principles and an established structure to ensure you receive a response. While not each step is essential, following them can help you create more effective emails. You can use these six points as a list as tick list for your email requests, and you won't go far wrong. We put these

1. Don't beat around the bush 

In business, time is precious, so the most effective request emails are short and sweet. You'll want to be upfront and open about what you want.

Don't ask for a favor without explaining why. Don't mislead them or misrepresent what you want. 

Put simply, make your intentions clear immediately. 

2. Be concise 

Email requests should be concise and clear. Tell someone what you want and when you want it. Don't leave room for misunderstanding. That doesn't mean you must be rude but respectful of their time. Say what you mean immediately.

3. Don't assume others will complete the request

In a perfect world, you'd receive an immediate and positive response. But it doesn't always happen that way. 

Don't put pressure on the person you're messaging. For example, avoid using terms such as "thanks in advance" or "I look forward to your reply", as it can provide unwanted pressure on an interaction.

Offer them a mechanism to reject your request (if they want to). This can help the recipient to save face if they can't – or won't – comply with your request. Why do this? There are many reasons why someone may not be able to agree with your request. Giving them a way out can preserve and protect your relationships. 

4. Make the request as easy as possible for the other party

You'll want to make it as easy as possible for the other person to understand what you want. Use clear instructions and consider breaking things down into steps. Use single sentences.

If your request is complicated, consider using bullet points to break things down into easy-to-understand chunks.

You'll want to explain why you want the information and what to do with it. 

5. Convey how urgent and important the request is 

Your request will likely be time-limited, so spell out when and why you need a response. Provide the person you're emailing with a clear deadline. If your request is urgent, say so. As we've said before, if your request is urgent, it may be more appropriate to call. Of course, you can always send an email if you don't get a reply. 

6. Convey that they are the right person for the job 

Be clear about why the person you're messaging is the right person for the job. A little flattery can work wonders in getting a response. Explain why they are the only person that can complete the task. But don't stop there; convey why they are the best person for the job.

7. Provide a clear call for action (CTA)

Ensure that the person you're emailing understands what you're asking them to do. Then, consider breaking things down into simple steps with clear timelines for what happens next. In marketing terms, it's known as a  call-to-action (CTA).  Writing a great CTA is part of science and art. Still, breaking it down to its basics is about providing clear instructions on what you want someone to do. Don't try and be sophisticated with your CTAs, be simple.

How to write an email asking for something

We've explained how to shape the content; now, it's time to put what we've learned into practice. We've written extensively on creating compelling correspondence, so this is a brief reminder of the basics.  Check out our blog for a detailed breakdown of how to write effective professional emails.

Email format for requesting something

Each request email is a  formal email that follows a standard format . There's no need to complicate matters, just follow this structure, and you'll find your messages are simple to write and easy to understand.

Each request email has five parts:

  • Opening lines & Body

Let's break these down and detail what to include and avoid.

1. How to write an email subject line for a request

The subject line is the first thing your recipient will see, so make it clear and keep it simple.

In the subject line, you can clarify whether your request is urgent, essential, or time-limited. You can make it obvious you're asking for help and why you're asking for help.

Don't just copy and paste these. Instead, spend time crafting a suitable subject line for your resignation email as it's more likely to get a response.

2. How to start an email asking for something

There are no rules about opening an email, but you must be upfront about what you want. However, diving too early into demanding something can seem rude.

  • Start by introducing yourself and creating a connection with the recipient. Don't be too informal, just friendly enough to make a good impression.
  • Follow up with details of your request. 

We provide some examples below to see how to put this into practice.

3. How to write the body of the request email 

We've covered the basics of how to write an effect request email, but to recap: 

  • Keep it short
  • Explain precisely what you want support with
  • Be clear about why you're asking for help
  • If there's a time limit, say when you need an answer

Each request is unique, so feel free to rearrange these parts to complete request emails. You'll already have a relationship with the person, so use this to your advantage.

4. How to end an email when requesting something

Every email needs a call to action. Explain what you want the person to do and, if required, provide a timeline for progress.

After that, you'll want to use an appropriate and respectful ending. Traditionally, you'd use 'yours sincerely' or 'yours faithfully, but times have changed, as have relationships.

If your request is formal, we'd recommend using the traditional endings. However, don't let formality define your emails. Instead, find an end that's respectful of your relationship.

7 steps to write an email request 

We're nearly ready to put what we've explained into practice with some examples. Before then, here's a checklist for anyone writing a resignation email. 

  • What is the outcome you are looking to achieve with the request?
  • Who is the best person to handle this?
  • How urgent/important is the request?
  • Should I call or ask for a meeting instead?
  • Can you give them a favor in return?
  • Draft the email and proofread it
  • Is the call-to-action and next steps clear? 

These questions can act as a prompt before creating a personal request email. You'll see how we've implemented these principles with the examples below.

9 samples for requesting something via email

To illustrate the points we've made previously, we've created a series of email request samples for you to review and use. These demonstrate the principles of creating effective emails. Read these sample request emails and analyze them to see what we're doing. Don't simply copy and paste them, but personalize them for each request and recipient.

1. How to write a formal email for a request sample

This is a formal email request that anyone can use. You'll still need to add the specifics of your request to make the email effective, but we've highlighted gaps where you can add your information. Start here if you want to know how to write a formal email requesting something.

2. How to write a polite email asking for something sample

Every request email should be polite, but this is a little friendlier than the formal request email above. In this example of how to write a polite email asking for something, we keep it short and straightforward, focusing on the solution.

3. Sample professional email requesting information

Asking for information is a common reason for creating a request. This sample professional email requesting the information is addressed to someone you don't know, so we've kept it to the standard format. However, depending on your role, you may have to create a business email to request something – and here's how.

4. How to write an email asking for information sample 

Similar to the email approach above, this example of how to write an email asking for information is addressed to someone you already know. Unlike the email request for information example above, we've made it more personal and a little less professional.

5. Sample email requesting documents 

Asking for documents is a common reason you'd want to send an email request. Again, this request document email sample follows the standard format above. With some editing, this email can be used as a letter requesting documents from a client or a customer.

6. Sample email requesting immediate action or something urgent

If you cannot speak to someone on the phone, this sample email requesting immediate action is for you. The basics of how to write an email for requesting something urgent are the same as all other emails here. Still, we've upped the urgency, which is reflected in the tone and the structure.

7. How to request something from your boss in an email sample 

When considering how to request something from your boss by email, think carefully about the context and your future career. Be clear about what you want and why you need it, but maintain respect for their position. If you're searching for some inspiration, check out this sample on how to request something from your boss.

8. Sample email asking to fill out a form 

This example is for you if a client, customer, or colleague has to fill out a form. This sample email asking someone to fill out a form is quick and straightforward. However, be sure to adapt it for your audience and add the essential specifics, such as links.

9. Request for resources email sample 

Sometimes you're asking for more than help, but for resources. Asking for additional resources can be challenging and will always require detailed information that only you can provide. See how we've approached the task in this resource request email sample.

How to request something via email using Flowrite

Flowrite is an AI writing assistant that turns your instructions into ready-to-send emails and messages, like this:

Our Chrome extension covers the email format, capitalization, grammar, spelling, punctuation.

In other words, you can focus on the message, and Flowrite will take care of the delivery. We dare to claim that it's the easiest way to request something in an email.

Our email template collection features dozens of templates to help you. To grasp how easy is is to write an email asking for something by using Flowrite, check out an example of how to make a request below.

Sending an email requesting information is simple, but you'll need to follow the correct structure and strike the right tone of voice to be effective. The best emails are clear and confident, and follow the 7 rules we outlined here.

We covered how to write email for requesting something and some common examples that professionals use frequently. Let us know if this article was helpful. Now it's up to you to put this into practice!

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Request Letter Template: AI Generator with Examples

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A request letter is a letter that is asking for something to be given, done, or supplied. The letter may be asking for something that is needed, such as a donation, or it may be asking for someone to do something, such as write a letter of recommendation. Request letters can be written for a variety of reasons, but they are most commonly used to request something from a company or from a person in a position of authority. When writing a request letter, it is important to be clear about what you are asking for and to give a reason why you are making the request. It is also important to be polite and to thank the person or company in advance for their time and assistance.

Wordkraft AI Request Letter Generator:

The Wordkraft AI Request Letter Generator can help you create a customized and professional request letter in seconds. With this AI Request Letter Generator you can quickly and easily create a request letter that includes all of the important information that is required.

Request Letter

Why Are Request Letter Important?

Request letters are important because they help to ensure that you get what you want or need. By clearly stating what it is that you want, you are more likely to get it. Additionally, request letters can help to build relationships and goodwill.

Request letters show that you are polite and considerate, and that you are willing to go the extra mile to get what you want. By writing a request letter, you are also showing that you are willing to communicate and work with the person or organization you are writing to.

Request letters can be used for a variety of purposes, including but not limited to:

  • Asking for information
  • Asking for a favor
  • Asking for a meeting
  • Asking for an interview
  • Asking for a job
  • Asking for a raise
  • Asking for a donation
  • -Asking for help

How To Write A Request Letter?

If you need to write a request letter, start by putting your name, address, and the date in the top left corner of the page. Then, include a formal salutation, such as “Dear Mr. Smith,” followed by a colon. After the colon, include a brief paragraph explaining your purpose for writing. For example, you might say “I am writing to request a meeting with you to discuss my product.” Finally, conclude with a polite closing, such as “Sincerely,” and your name.

Request Letter Example:

Here are few sample request letters for your reference.

Dear (Employer), I am writing to request a leave of absence from work due to (reason for leave). I am requesting (amount of time) off, starting on (start date) and ending on (end date). I understand that this may be short notice, but I would appreciate your understanding in this matter. Thank you for your time, (Your name)
Dear [Employer], I am writing to apply for the [position] opening at your company. I am confident that I possess the skills and qualifications necessary to excel in this role, and I am eager to put my abilities to work for your team. I have [years] of experience in [industry/type of work], and I have developed strong [skills/traits] that I believe would benefit your company. In my previous roles, I have [accomplishments], and I am confident that I could achieve similar results in this position. I am excited about the opportunity to contribute to your company, and I believe that I would be a valuable asset on your team. I look forward to discussing my qualifications further with you, and I thank you for your time and consideration. Sincerely, [Your Name]
Dear [Name], I am writing on behalf of [Company Name] to request your help with a project we are working on. We are looking for [specific information] and would be grateful if you could provide us with this information. In return, we are happy to offer you [specific benefits]. Thank you for your time and consideration. We look forward to hearing from you soon. Sincerely, [Your Name]

Request letter do’s and don’ts:

  • State your purpose for writing clearly and concisely in the first sentence
  • Be polite and respectful
  • Keep your letter short and to the point
  • Proofread your letter for spelling and grammar errors
  • Include your contact information in case the recipient wants to follow up

Don’t:

  • Be overly formal or stiff
  • Use long, complicated words or sentences
  • Ramble on or include irrelevant information
  • Get angry or threaten the recipient
  • Forget to proofread your letter

Request Letter Writing Tips:

  • Start by introducing yourself and your company.
  • Be clear about what you are requesting from the recipient.
  • Be specific about what you will provide in return for the request.
  • Keep the letter short and to the point.
  • Thank the recipient in advance for their time and consideration.

Frequently Asked Questions

What is a request letter.

A request letter is a formal letter written to request something from someone. It could be a request for information, an request for a favor, or a request for something to be done.

How do you start a request letter?

When starting a request letter, it is important to be clear about what you are requesting. You should also be polite and courteous in your language. It is also important to state the purpose of your request in the first sentence.

What are the elements of a request letter?

The elements of a request letter include: The date The sender’s name and address The recipient’s name and address A salutation The body of the letter The sender’s signature Enclosures (if any)

How do you end a request letter?

A request letter should be ended with a polite and courteous closing. Some examples of common closings include: Sincerely, Best regards, Thank you, Respectfully,

What are some tips for writing a request letter?

Some tips for writing a request letter include: Be clear about what you are requesting. Be polite and courteous in your language. State the purpose of your request in the first sentence. Use a formal business letter format. Include all relevant information, such as dates, names, and addresses. Proofread your letter for grammar and spelling errors.

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Updated on: June 29, 2023

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Writing persuasive request letters: tips and samples

Svetlana Cheusheva

If your job involves business correspondence, then you certainly write request letters , occasionally or on a regular basis. This could be a job request, promotion or meeting requests, request for information or referral, favor letter or character reference. Such letters are difficult to write and even more difficult to write in such a way that encourages recipients to respond willingly and enthusiastically.

Shared Email Templates

As to request for money letters , all sorts of sponsorship, donation, or fundraising requests, you would agree that it often requires a miracle to get a response : ) Of course, I cannot guarantee that our tips and letter samples you will do the miracle, but they will definitely save you some time and make your writing job less painful.

Time-saving tip ! If you are communicating by email, then you can save even more time by adding all these sample business letters directly to your Outlook. And then, you will be able to send personalized custom-tailored business emails with a mouse click!

All it takes is the Shared Email Templates add-in that you can see on the right. Once you have it in your Outlook, you won't have to type the same phrases over and over again.

Just double click the template and find the text inserted in the message body in a moment. All your formatting, hyperlinks, images and signatures will be in place!

Don't hesitate to check it out right now; a free version is available for download on Microsoft AppStore .

Well, back to writing business letters, further on in the article you will find:

Business letter format

A business letter is a formal way of communication and that is why it requires a special format. You may not care of the letter format too much if you are sending an e-mail, but if you are writing a traditional paper business letter, the below recommendations may prove helpful. It is considered a good practice to print out a business letter on standard 8.5" x 11" (215.9 mm x 279.4 mm) white paper.

You needn't write the sender's name or title, as it is included in the letter's closing. Type only the street address, city, and zip code and optionally, phone number and email address.

  • Date . Type a date a few lines below the letterhead or return address. The standard is 2-3 lines (one to four lines are acceptable).
  • Re: Invoice # 000987
  • Re: Your letter dated 4/1/2014
  • On-Arrival Notices (optional) . If you want to include a notation on private or confidential correspondence, type it below the reference line in uppercase, if appropriate. For example, PERSONAL or CONFIDENTIAL.
  • Attention Line (optional). Type the name of the person whom you're trying to reach. If you wrote the person's name in the Inside Address, skip the Attention Line.
  • Dear Dr. Brown:
  • Dear Ms. Smith,

If you do not know the recipient's name or are not sure how to spell it, use one of the following salutations:

  • Dear Sir or Madam
  • To Whom it May Concern
  • LETTER OF REFERENCE
  • COVER LETTER
  • REQUEST FOR PRODUCT REPLACEMENT
  • JOB INQUIRY
  • Body . This is the main part of your letter, usually consisting of 2 - 5 paragraphs, with a blank line between each paragraph. In the first paragraph, write a friendly opening and then state your main point. In the next few paragraphs, provided background information and supporting details. Finally, write the closing paragraph where you restate the purpose of the letter and request some action, if applicable. See tips on writing persuasive business letters for more details.
  • Respectfully yours (very formal)
  • Sincerely or Kind regards or Yours truly (most useful closings in business letters)
  • Best regards, Cordially yours (slightly more personal and friendly)
  • Signature. As a rule, a signature comes four blank lines after the Complimentary Close. Type your name below a signature and add a title, if needed.
  • Enclosures: 2
  • Enclosures (2)

Sample Donation Letter

10 tips to write persuasive request letters

Below you will find 10 strategies to write your request letters in such a way that they convince your reader to respond or act.

  • Know your addressee . Before you start composing you request letter, ask yourself these questions. Who is my reader and how exactly can they help me? Are they decision makers or will they just pass along my request to a senior officer? Both the style and contents of your request letter will depend on the reader's position.
  • Do not be verbose . Be clear, brief and to the point. A rule of a thumb is this - don't use two words when one would suffice. Just remember the famous quote by Mark Twain - "I didn't have time to write a short letter, so I wrote a long one instead". A person in his position could afford that, and… he was not requesting anything : )

Here's a very poor example of a cover letter: " In every regard, my qualifications appear to be consistent with the desires expressed by your advertisement and based on the voice of your company's blogs, I really think that I was meant to be a [Position] in your company."

And this is a good one: " I have good skills and experience in [Your area of expertise] and I would be most grateful if you consider me for any suitable position."

  • Add call to action . Put action in your request letters wherever is possible. The easiest way is to use action verbs and the active voice rather than passive.
  • Convince but do not demand . Do not treat your addressees as if they owe you something. Instead, catch the reader's attention by mentioning common ground and emphasize the benefits of acting.
  • Do not be burdensome . Give readers all the information needed and tell what exactly you want them to do. Simplify the job for the person to respond - include contact information, direct phone numbers, give links or attach files, whatever is appropriate
  • Write in a friendly way and appeal to the reader's feelings . Though you are writing a business letter, don't be superfluously businesslike. Friendly letters make friends, so write your request letters in a friendly way as if you are talking to your real friend or an old acquaintance. We are all humans, and it may be a good idea to appeal to humanity, generosity, or sympathy of your correspondent.
  • Remain polite and professional . Even if you are writing an order cancellation request or complaint letter, remain polite and courteous, simply state the issue(s), provide all relevant information and be sure to avoid threats and calumny.
  • Mind your grammar ! Rephrasing a well-known saying - "grammar counts for first impressions". Poor grammar like poor manners may spoil everything, so be sure to proofread all business letters you send.
  • Review before sending . When you have finished composing the letter, read it aloud. If your key point is not crystal clear, write it over. It's better to invest some time in re-writing and get a response, than make it fast and have your letter thrown away in a bin straight away.

Samples of request letters

Below you will find a few examples of request letters for different occasions.

Sample letter of recommendation request

Dear Mr. Brown:

I hope you are doing well. I have warm memories of your remarkable leadership and support for teachers during my employment at XYZ High School.

Presently, I am applying to XYZ school district and am required to submit three letters of recommendation. I am writing to ask if you would write a letter of recommendation on my behalf.

I would like to provide you with some background information that may assist you, should you decide to write this letter <your background information>.

Request for information

Thank you for submitting your resume in response to the <position> we advertised. In addition to your resume, we also need three references and a list of past employers for the past three years, along with their phone numbers.

Our policy is to thoroughly review the background of each candidate in order to select the most suitable person for this job.

Request for character reference

<Applicant> has applied with our company for a position in our <department>. He / she has given your name as a character reference. Would you be kind enough to provide us with your written evaluation of this person.

Donation request

I am sending this to you as a fellow member of our community. I'm sure that you value living in such a quiet and peaceful neighborhood, just like I do.

You know, sometimes in order to keep one's community quiet and peaceful one has to take action. As you may know, our local Community Committee has been meeting over the past two months to try to find ways to reduce the break-in rate in our area. Last week they released their recommendations on how best to combat that problem.

Their primary recommendation calls for increased police and security patrols to supplement the local Neighborhood Watch program. Unfortunately, the needed amount is not included in this year's municipal budget allocation.

Therefore, as a concerned member of this community I have decided that my business will donate $ for every $ raised in the community to cover the additional security costs. I urge you to join me today in supporting this worthy cause for our common good.

To make your donation today you can drop in to either one of our two stores and deposit your donation in the boxes provided near the front cashes. If you can't make it to the store, please send a check or money order, made out to "XYZ" and mail it to the address listed above.

Requesting a favor

I am writing you to ask you for a favor that I hope you could do for me.

In less than three months I will be taking the <Examination>, with the hope to enter the <University or College>, where they have the best graduate school program for the course that I am interested in.

The school places an extremely high emphasis on a student's success in the exam, which is why I feel extremely pressured to get an above average score on the Graduate Record Examination.

Because you recently graduated with a degree in <science>, you are naturally the first person I thought of when considering who I could approach to assist me. I am not asking for too much time, I would really appreciate any pointers you could give me and a few lessons on the <sections>, which I feel are my weakest points.

Request for product return / replacement

On <date> I placed an order for the <product>, received it on <date>. I have discovered that the purchased product has the following problem: <add details>

Since the product you delivered is not of satisfactory quality <is not fit for the purpose>, I am entitled to have it <repaired / replaced> and I would request that you confirm that you will do this within the next seven days. I also require you to confirm whether you will arrange for the <item> to be collected or will reimburse me for the cost of returning it.

And this is all for today. Hopefully, this information will help you compose properly formatted business letter in general and persuasive request letters in particular, and always get the desired response. Thank you for reading!

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136 comments

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sample formal letter requesting to update personal information to follow the legal documentation in the process.

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Please, how do I write to my traditional ruler requesting for his approval on a church program we’re planning to hold in our community?

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I have the concept in my mind but trying to put it together where I can convey it as a win-win situation is what I am trying to attain.

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Write a business letter to customer with the intention of persuading her to contribute to a charity of your choice.

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HOW TO WRITE A LETTER TO NHAI FOR UPGRADE VALUE OF PUMP COSTUCTION WHICH THE ACQUIRED BY THEM

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How to write a request letter to attend a seminar (+ free template)

How to write a request letter to attend a seminar (+ free template)

A request letter for attending a seminar is not just a formality; it's a strategic tool to justify your need to participate in the event. This letter should not only convince your boss of the inherent value of the seminar but also address the practical aspects of cost and logistics, like expense reports and reimbursements . 

In this article, we'll guide you through the essential steps of crafting a persuasive request letter, complete with tips and a free template to help you get started. Let’s break down six steps to writing the perfect conference justification letter below! 

1. Gather necessary background info

Gather as much information as possible before drafting your letter of request to attend a conference. This step is important for two reasons: first, it helps you build a strong case for why attending the event is beneficial, and second, it prepares you to answer any follow-up questions your boss might have.

Consider these key aspects while researching:

Event details: Look into the size, location, date, and agenda of the event. Check if any notable keynote speakers, workshops, or breakout sessions align with your professional interests or the company's goals.

Attendee profile: Understand who typically attends the event. Are they professionals from your industry? Knowing the attendee profile can help you argue the networking potential of the conference.

Previous success stories: If the event is annual, look for success stories or testimonials from previous years. This can provide insight into the event's reputation and effectiveness.

Unique opportunities: Identify any unique opportunities the event offers, such as workshops for specific skills, panels with industry leaders, or networking sessions that could lead to potential partnerships or client relationships.

Alignment with professional goals: Consider how the event aligns with your current role and responsibilities. How will attending help you achieve your professional goals or contribute more effectively to the team?

By collecting this information, you're preparing to write a compelling letter and demonstrating your initiative and strategic thinking to your manager. A win-win! 

2. Write a brief event overview

Once you’ve finished your research, it's time to start drafting your conference justification letter! The first part of your letter should include a brief but informative overview of the event. This is your chance to set a positive tone and immediately interest your manager.

Begin with these key elements:

Professional salutation: Address your manager formally, using their name and title. This sets a respectful and professional tone for your request.

Event description: Provide a concise description of the event. Include the name, date, location, and event summary. You can paraphrase this information to give an accurate picture if you've found a compelling description from the event's website or promotional materials.

Statement of purpose: This is a crucial part of your letter. You should clearly articulate why you are interested in this particular seminar or conference. Explain how it relates to your current role or career aspirations. A well-crafted statement of purpose can catch your manager's attention and set the stage for the following arguments.

This section of your letter is not just about providing information; it's about building a persuasive case for your attendance. Ensure this part of the letter is clear, concise, and compelling.

3. Explain the benefits of the event

It could be helpful to incorporate the following points:

Skill enhancement and knowledge gain: Detail how the sessions and workshops at the event will enhance your skills or provide you with new knowledge directly applicable to your job — beneficial to the business.

Relevance to current projects or goals: Draw connections between the event's content and your current projects or the company's strategic goals, demonstrating the immediate value of your attendance.

Competitive advantage: Discuss how insights from the event could give your company a competitive edge, whether through implementing new technologies, strategies, or industry best practices.

Long-term benefits: Outline the long-term benefits of attending, such as staying ahead in industry trends, fostering continuous learning, and enhancing team expertise through shared knowledge.

Remember, the goal here is to make it clear that attending the conference isn’t just good for you but good for the entire company. Be specific about how the event can contribute to both your growth and the organization's success.

4. Emphasize Networking or Career Building Opportunities

Take time in your letter to shine a spotlight on these opportunities, focusing on the following key aspects:

Professional networking: Explain how connecting with other professionals in your field can lead to knowledge exchange, potential collaborations, or even new business opportunities. Emphasize the value of expanding your professional network.

Learning from industry leaders: Mention how interacting with thought leaders and experts at the conference can provide insights and perspectives that you can bring back to your team.

Career development: Discuss how the event aligns with your career growth. Whether it's acquiring new skills, getting exposed to different roles in your field, or understanding industry trends, explain how this contributes to your long-term professional development.

Brand representation: By attending, you will be representing your organization, potentially raising its profile within the industry and bringing back valuable contacts and information.

5. Discuss cost and reimbursement

An essential part of your conference justification letter involves a clear and honest discussion about the financial aspects of attending the seminar event. This section should address the cost implications and how you plan to manage expenses while you travel. 

Consider including the following points:

Detailed cost breakdown: Provide a clear breakdown of the expected expenses, including registration fees, travel costs, accommodation, and other related expenses. Being upfront about this shows that you've thought through the financial implications.

Explain how you'll manage expenses: Describe your approach to keeping track of expenses, explaining how you'll record and report costs, track miles , and keep up with receipts. This could include apps or software designed for expense tracking, highlighting your commitment to organization and fiscal responsibility — even while you're on the road. 

Cost-effective planning: Talk about the importance of finding the most economical options for travel and lodging that align with the company's budget and policies.

Investment vs return: Highlight that the investment in attending the conference is justifiable by the potential returns in knowledge, networking opportunities, and business leads, which can far outweigh the initial costs.

By addressing the costs and your plan for managing them efficiently, you assure your manager of a well-considered and cost-effective approach to attending the conference! 

6. Conclude with a prompt for further discussion

You're almost there! The final part of your letter should wrap up your request with a tone of appreciation and openness to keep the conversation going. Include these key points to drive your request home:

Express gratitude: Begin by thanking your manager for considering your request. This shows respect and appreciation for their time and the potential opportunity.

Reiterate key points: Briefly summarize the main arguments of your letter. This reinforces why attending the conference is beneficial and reminds your manager of the value it can bring to the team and organization.

Encourage open discussion: Invite your manager to discuss the request further. This could be through a formal meeting or a casual conversation. Indicate that you are open to answering any questions or providing additional information.

Professional closing: End your letter with a professional closing, such as "Sincerely" or "Best regards," followed by your name and contact details, ensuring your letter remains professional and courteous.

A well-crafted conclusion leaves a lasting positive impression and demonstrates your professionalism and eagerness for a constructive dialogue about your professional development. Whose manager doesn’t love that? 

Ready to get started on your request? Download our letter of justification template below for a head start! 

Simplify every aspect of professional development with Expensify 

A well-argued request letter combined with the right tools for managing expenses can make a compelling case to your boss. 

With Expensify in your back pocket, you simplify expense tracking and ensure a smooth and policy-compliant trip — no matter where your career might take you.

Ready to craft your conference justification letter? Download our free template today!

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FAQs: DOR Certificate of Good Standing or Corporate Tax Lien Waiver

Updated: February 9, 2024

Table of Contents

What is a certificate of good standing and/or tax compliance and do i need one.

A  Certificate of Good Standing and/or Tax Compliance, from the Department of Revenue (DOR), can be requested when individuals, businesses and other organizations need proof they’ve filed and fully paid their Massachusetts taxes under Chapter 62C of the Massachusetts General Laws. Some examples of why you may need to request a Certificate of Good Standing and/or Tax Compliance include:

  • Some corporations are required to also obtain a Waiver of Corporate Excise Tax Lien. 
  • To obtain financing 
  • To renew or transfer a liquor license
  • To verify a marijuana license
  • To gain employment with the Gaming Commission and other agencies
  • To enter into other business transactions

There is no fee to obtain a Certificate of Good Standing and/or Tax Compliance from the Department of Revenue.

How do I apply for a Certificate of Good Standing and/or Tax Compliance?

Before applying for a Certificate of Good Standing and/or Tax Compliance, you must file and fully pay all Massachusetts taxes in accordance with  Chapter 62C of the Massachusetts General Laws.

DOR strongly recommends that individuals, businesses, and other organizations request a Certificate of Good Standing and/or Tax Compliance using   MassTaxConnect . It's fast, easy, and secure. 

For individuals and businesses registered with MassTaxConnect 

  • Log in to  MassTaxConnect
  • Click on  More 
  • Under  Other Actions , select  Request a Certificate of Good Standing  
  • For Application Type , select  Certificate of Good Standing from the dropdown list
  • Complete the application with your information and  submit .

Review the video tutorial  How to File for a Certificate of Good Standing When You are Logged In .

For individuals and businesses NOT registered with MassTaxConnect 

  • Go to the  MassTaxConnect  homepage.
  • Under  Individuals , select  Request a Certificate of Good Standing .
  • Approved certificates can also be printed through MassTaxConnect. See instructions below.

Please note:

  • Processing of a paper application can take 4 to 6 weeks. DOR  strongly recommends  filing your request using MassTaxConnect. 

What is a Waiver of Corporate Excise Tax Lien, and do I need one?

A Waiver of Corporate Excise Tax Lien shall constitute final and conclusive evidence as to any person other than the corporation that said lien has not arisen or has terminated, and it may be recorded with the appropriate register of deeds or city or town clerk as the case may be. A Waiver of Corporate Excise Tax Lien (along with a Certificate of Good Standing and/or Tax Compliance) should be requested by corporations that are being sold.

There is no fee to obtain a  Waiver of Corporate Excise Tax Lien from the Department of Revenue.

Keep in mind:

  • Limit Liability Companies (LLCs) can only obtain a Waiver of Corporate Excise Tax Lien  if they file and fully pay corporate returns.
  • Non-Profit corporations cannot obtain a Waiver of Corporate Excise Tax Lien.
  • Sole Proprietors cannot obtain a Waiver of Corporate Excise Tax Lien.

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DOR strongly recommends that businesses and other organizations request a Waiver of Corporate Excise Tax Lien using  MassTaxConnect . It's fast, easy, and secure. 

  • Log in to  MassTaxConnect .
  • Select the  More  tab
  • Under the  Other Actions , choose  Request a Certificate of Good Standing  
  • For Application Type , select  Waiver of Corporate Tax Lien  from the dropdown list.
  • Complete the application and  submit .
  • If approved, the Waiver of Corporate Excise Tax Lien can also be printed through MassTaxConnect. See instructions below.

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Can I print the Certificate of Good Standing and/or Tax Compliance or Waiver of Corporate Excise Tax Lien?

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  • Go to MassTaxConnect
  • On the homepage under  Quick Links , select  Find a Submission
  • Enter the email address used on your application
  • Enter the 6 digit  confirmation code  which you received by email when you applied
  • Click  Submit

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Depending on the type of license, professional licenses are issued by either the  Division of Occupational Licensure (DOL )   or   Department of Public Health Bureau of Health Professions Licensure (BHPL) . 

However, you will receive a Notice of Non-Renewal of Professional License or a Notice of Non-Renewal of Health Care License, from the Department of Revenue (DOR),  if you have not filed and/or paid all Massachusetts taxes in accordance with  Chapter 62C of the Massachusetts General Laws.

Before renewing your Professional License or Health Care License, you must file and pay all Massachusetts taxes in accordance with  Chapter 62C of the Massachusetts General Laws.

If you cannot pay your liability in full, you should contact DOR's Collections Contact Center at 617-887-6400 and speak to a representative about entering into a payment agreement.   

To request renewal of your Professional License or Health Care License:

  • Under  Individuals , select  Request a Certificate of Good Standing
  • For Application Type , select from the dropdown list, Professional License Renewal  (not Certificate of Good Standing) 

Once submitted, your application will be reviewed. 

If you received a Notice of Non-Renewal of Professional License or a Notice of Non-Renewal of Health Care License, visit  DOR's Massachusetts Professional License or Health Care License Renewal FAQs page .

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  • Set up a payment agreement 
  • Massachusetts Professional or Health Care License Renewal FAQs 

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NBC Boston

Amid Brockton student violence, proposal to call in National Guard stirs controversy

As incidents of student violence increase at brockton high school, some school committee members are asking for additional help monitoring students, by kirsten glavin • published february 18, 2024 • updated on february 19, 2024 at 12:25 am.

Four school committee members in Brockton are requesting for the Massachusetts National Guard to assist in monitoring high school students following an increase in violence on campus .

In a letter sent Thursday to Mayor Robert Sullivan, the committee members write, “Recent events at Brockton High School have prompted us to seek immediate assistance to prevent a potential tragedy.”

The authors cite a “disturbing increase” in incidents related to violence, security concerns and substance abuse:

Recognizing the gravity of the situation, we are formally requesting that you reach out to Governor Healey and request the deployment of the National Guard to assist in restoring order, ensuring the safety of all individuals on the school premises, and implementing measures to address the root causes of the issues we are facing.

Get Boston local news, weather forecasts, lifestyle and entertainment stories to your inbox. Sign up for NBC Boston’s newsletters.

We understand the gravity of this request and the importance of collaboration between local and state authorities. The National Guard's expertise in crisis management and community support can offer a vital temporary intervention, allowing for a comprehensive, long-term solution to be developed in consultation with all relevant stakeholders .

A representative for Gov. Maura Healey’s office responded to questions about the proposal Sunday night to NBC10 Boston, stating: “Our administration is committed to ensuring that schools are safe and supportive environments for students, educators and staff. We are aware of concerns raised about Brockton High School and are in touch with local officials."

Addressing the violence has been an ongoing discussion in the city for months.

Cellphone video shared with NBC10 Boston Friday shows students fighting on a stairwell in Brockton High School, the latest example of what staff members have said is an increasingly toxic environment.

Over the last few weeks, there have been several  school committee meetings , with teachers saying there is a  safety risk for staff and students .

More Brockton news

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Violence, behavioral issues continue to plague Brockton schools

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Exclusive video: Fight caught on camera as violence continues to plague Brockton High School

One parent told NBC10 Boston Friday that school administrators that need to make immediate changes.

Not everyone agreed Sunday night with the idea of National Guard assistance.

"That isn't the role of the National Guard, and uniformed soldiers in a school present a terrible image,” said Councilor at Large Winthrop Farwell, Jr.

“We don't consistently enforce class cuts, students are roaming hallways, vaping and smoking takes place. Use of cell phones is rampant and students run to film fights which occur in a building," said Farwell. "This is unacceptable. We must support our teachers when they file reports of misconduct."

"We have assaults on staff and students with minimal consequences. School absenteeism and violations of the current code of conduct need to be uniformly and consistently addressed with mandatory parental conferences," Farwell went on to say. "Parents need to be involved in solving current issues."

Farwell said that the four committee members are suggesting the Guard should be called in at a time when the school committee needs to listen to teaching staff, support them and take proper action based on staff reports and recommendations.

This article tagged under:

letter of request by

Should National Guard be deployed at Brockton High to 'prevent a potential tragedy'?

letter of request by

BROCKTON — Four members of the Brockton School Committee have asked Mayor Robert Sullivan to consider contacting Governor Maura Healey to ask her to temporarily send National Guard soldiers to Brockton High School "to prevent a potential tragedy."

The committee members — Joyce Asack, Tony Rodrigues, Claudio Gomes and Ana Oliver — sent a letter to Sullivan on Thursday formally requesting that he ask Healey to deploy Massachusetts National Guard soldiers to the school "to assist in restoring order, ensuring the safety of all individuals on the school premises, and implementing measures to address the root causes of the issues we are facing."

Brockton High School has been in increasing turmoil this school year with many teachers publicly describing shocking levels of chaos and violence inside the largest high school in Massachusetts.

Sullivan said Saturday only the governor can deploy the National Guard and he forwarded the School Committee members' request to Healey. But the mayor does not support the use of the National Guard at Brockton High School, he said in the written statement from the mayor's office Saturday.

Sullivan met Friday with Brockton Police Chief Brenda Perez and "they further discussed school safety measures and protocols," the statement said

"The increased efforts of safety for students and staff is vitally important and is the desired timely result," the statement said.

Shocking levels of violence and chaos Emotional teachers describe life inside Brockton High School

Letter details 'concerning conditions' at Brockton High

The school committee members wrote in the letter to the mayor that there has been a "disturbing increase in incidents related to violence, security concerns, and substance abuse." They wrote that 35 teachers were recently absent, "underscoring the severity of the challenges we are facing."

"Recent events at Brockton High School have prompted us to seek immediate assistance to prevent a potential tragedy," the letter from the school committee members states.

The concerning conditions include students wandering the halls, engaging in altercations and causing disruptions in classrooms, students leaving school premises without authorization and incidents of trespassing, with individuals gaining access to the school property without proper authorization, the school committee members wrote.

"As concerned members of the school committee, we are reaching out to you with the hope that the City and State can provide assistance and support in addressing this urgent matter," the letter states.

School committee members Kathleen Ehlers, Judy Sullivan and Timothy Sullivan did not sign the letter sent to Sullivan, who serves as the chair of the school committee in his elected role as mayor.

"The National Guard's expertise in crisis management and community support can offer a vital temporary intervention, allowing for a comprehensive, long-term solution to be developed in consultation with all relevant stakeholders," the letter states.

The school committee members requested an expedited meeting to discuss deployment of the National Guard.

City councilor against deploying National Guard

At least one city official has spoken against the request to bring the National Guard in.

City Councilor-at-large Winthrop Farwell wrote in a Facebook post that teachers have experienced violence, injury and disruptions for years and questioned why now would be the time to bring the Guard in. Instead, Farwell favors teachers as the solution.

"I do NOT support this," he wrote. "Soldiers in military field uniforms aren't the answer. Convene a committee of classroom teachers (as opposed to administrators) and let that committee provide their input and recommendations on how to deal with the escalating problems in schools. Classroom teachers are closest to the students. Select the independent minded educators, not anyone who wants to 'curry favor' with the school administration."

Power struggle With Brockton schools in turmoil, power struggle paralyzes school committee

Brockton schools in turmoil

The chaos at Brockton High School comes in the wake of the district discovering an initial $14 million deficit in fiscal year 2023. The deficit was first announced by Sullivan to members of the media after an hours-long, closed-door special school committee meeting in late August 2023. Since that time, the deficit has been revealed to be at least $18.25 million and possibly as much as $20 million.

The school committee has also faced internal challenges with two clear factions unable to decide on a new vice chairperson this year. One of the candidates for vice chair, Rodrigues, is supported by Asack, Gomes and Oliver, all of whom sent the letter to Sullivan requesting the National Guard. But Robert Sullivan, Joyce Sullivan and Timothy Sullivan have all supported Ehlers for the position.

No official school committee meeting has yet been scheduled to discuss deployment of the National Guard to Brockton High School.

Has National Guard been deployed in Brockton before?

Gov. Charlie Baker during the COVID pandemic deployed the National Guard to assist at vaccination sites throughout the Commonwealth, including at the Shaw's Center in Brockton, the statement from the mayor's office noted.

With staff reports

Enterprise senior reporter Cody Shepard can be reached by email at [email protected].

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Rep. Watson Coleman Leads 47 Members of Congress in Letter to HUD Secretary Fudge Requesting Information on Efforts to Reduce Evictions Among Vulnerable Groups

Today, Congresswoman Bonnie Watson Coleman (NJ-12) and 47 of her House colleagues sent a letter to the Secretary of Housing and Urban Development (HUD) requesting information on the efforts HUD can make to address the disparate impact of eviction on Black renters, women, and children - three classes protected by the Fair Housing Act. 

Each year, 2.9 million children are affected by an eviction or one child every ten seconds. Eviction rates during childhood are higher than at any other age. While Black Americans only make up 18.6% of all renters in the United States, over half (51.1%) of those affected by eviction are Black. 

Additionally, those who have been evicted for any reason regularly find it harder to secure safe housing in the future.

“Despite the incredible strides our nation has made since the Fair Housing Act was signed into law in 1968,” reads the letter, “there are still grave injustices – particularly concerning equitable access to affordable, safe, and stable housing.”

“The alarming disparities in high eviction rates for black women and children demands immediate attention,” said Marcella Middleton , Executive Director of A Way Home. “As a black woman who has experienced these inequities firsthand, I urge the Secretary of HUD to prioritize this issue. It is crucial to recognize the power of targeted universalism and the positive impact it can have on all of us when we invest in creating a more equitable society.” 

“Eviction is a deeply harmful event that affects millions of Americans each year. A disproportionate share of renters facing eviction are Black, and a startlingly large share are children,” said Professor Matthew Desmond , Principal Investigator at the Eviction Lab at Princeton University and author of Evicted, a Pulitzer Prize winning book on the subject of eviction. “I’m encouraged to see Rep. Watson Coleman and colleagues recognizing the scale of this problem and pushing HUD for answers about what the administration can and will do about it.”

The letter requested the following from Secretary Marcia Fudge: 

What steps HUD can take to investigate and explore remedies to the disparate impact of eviction among three classes protected by the Fair Housing Act - Black renters, women and households with children.

Information on how HUD can target available resources to families with children to ensure their safe, stable housing and what steps the Department will take to encourage local partners—including courts and school districts—to further this goal.

The report also finds that nearly 170,000 seniors face the risk of eviction every year. What role HUD is playing to ensure the stable housing of the growing population of older renters. 

What position, if any, HUD has on tracking evictions from federally assisted housing or the creation of a national evictions database.  

A response from Secretary Fudge was requested by March 18th.

The letter was signed by Reps. Becca Balint (VT-At Large), Nanette Barragan (CA-44), Suzanne Bonamici (OR-01), Jamaal Bowman (NY-16), Cori Bush (MO-01), Andre Carson (IN-07),Troy Carter (LA-02), Greg Casar (TX-35), Yvette Clarke (NY-11), Danny Davis (IL-07), Adriano Espaillat (NY-13), Valerie Foushee (NC-04), Maxwell Frost (FL-10), Jesus Garcia (IL-04), Sylvia Garcia (TX-29), Daniel Goldman (NY-10),Jimmy Gomez (CA-34), Raul Grijalva (AZ-07), Sheila Jackson Lee (TX-18), Pramila Jayapal (WA-07), Henry “Hank” Johnson (GA-04), Andy Kim (NJ-03), Barbara Lee (CA-12), Betty McCollum (MN-04), James McGovern (MA-02), Kweisi Mfume (MD-07), Gwen Moore (WI-04), Kevin Mullin (CA-15), Eleanor Holmes Norton (DC-At Large), Alexandria Ocasio-Cortez (NY-14), Ilhan Omar (MN-05), Donald Payne, Jr. (NJ-10), Stacey Plaskett (VI-At Large), Katie Porter (CA-47), Ayanna Pressley (MA-07),  Delia Ramirez (IL-03), Mary Gay Scanlon (PA-05), Janice Schakowsky (IL-09), Emilia Sykes (OH-13), Shri Thanedar (MI-13), Bennie Thompson (MS-02), Rashida Tlaib (MI-12), Lauren Underwood (IL-14), Juan Vargas (CA-52),Nydia Celazquez (NY-10), Nikema Williams (GA-05), and Frederica Wilson (FL-12).

It was supported by the Congressional Caucus on Homelessness and the Congressional Renters Caucus

The letter can be read in its entirety here .

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Following opposition, Milwaukee planning body votes down request by for-profit college

letter of request by

After several speakers testified against what they called "predatory" practices by for-profit colleges, Milwaukee's City Plan Commission on Monday declined to approve a zoning change request that would allow the Arizona College of Nursing to operate in the city.

The commission's vote to place the request "on file" rather than recommending it for later approval signaled a first win for advocates in a longer zoning process.

"The Arizona College of Nursing is so well positioned to join a long line of predatory institutions of learning that have harmed Black and brown students," Quinton Cotton, a representative from the Committee for Equity in Nursing Education, testified during the meeting. "Advancing this proposal would undermine the city's important contributions to undo historical racial harms that have been enabled by policy decisions."

The specific request is to allow a college to operate out of 9000 W. Chester St., a multi-use property not currently zoned for use by a college. That minor modification could still pass with approval from other city bodies in the multistep zoning process.

In a statement on Monday evening, Arizona College of Nursing Director of Communications Melany Stroupe said a Milwaukee campus would help address a need for nurses in Wisconsin. She pointed to the college's founding in 1991, community partnerships, scholarships for Black and Latino students and student support services.

“Arizona College of Nursing is committed to helping Wisconsin reduce its nursing shortage by educating skilled nurses who are trained to serve their communities, and we are proud that we place over 90% of graduating students within 100 miles of their campus and of our students’ nursing exam (NCLEX) pass rate of 89%, which is in line with Wisconsin’s average pass rate," Stroupe said in an emailed statement.

More: Nurses, educators: For-profit Arizona College of Nursing should not come to Wisconsin

Concerns about Arizona College of Nursing reached Milwaukee city attorney's office

Monday's decision by the plan commission to put the zoning change request "on file" is just a recommendation, Chair Stephanie Bloomingdale said during Monday's meeting. The request to change permitted uses at 9000 W. Chester St. will next go before the Zoning, Neighborhoods & Development Committee, then the full Milwaukee Common Council for votes.

"Placing it on file is basically like putting it in the file cabinet. It just sits there. It's a denial," Bloomingdale said.

The plan commission's decision went against against the recommendations of the Department of City Development, which recommended approving the zoning change request.

The department of city development "reviewed the specific objections" to the Arizona College of Nursing, city planning manager Sam Leichtling said during the meeting. Department staff consulted with the city attorney's office on the degree to which they can consider those objections in making any recommendations for next steps.

The department of city development eventually recommended approving the zoning change in favor of the Arizona College of Nursing. The department determined the question at hand was limited in scope and related specifically to land use issues, Leichtling said.

More: Arizona College of Nursing, a for-profit school, plans to open campuses in Milwaukee and Madison

Plan commission received five letters in opposition to Arizona College of Nursing in Milwaukee

The commission received five letters in opposition to the Arizona College of Nursing's plans for Milwaukee, then heard from nine speakers with similar concerns during the meeting.

"AZCN, like all for-profit colleges, targets low-income Black and Latinx students. It manipulates their desire toimprove their lives with misleading marketing information. The predictable results are high drop-out and defaultrates that leave students poorer and more in debt than when they enrolled," reads a letter from Lisa Conley, president of AFT Local 212, the union representing faculty and staff from Milwaukee Area Technical College as well as engineers and production specialists from Milwaukee Public Television.

Several of those opponents referenced a lawsuit in Texas brought by former Arizona College of Nursing students accusing the school of fraud, breach of contract and deceptive trade practices.

Other letters of opposition were written by representatives from the Milwaukee Black Grassroots Network for Health Equity, the Wisconsin Federation of Nurses & Health Professionals and the Committee for Equity in Nursing Education, among others.

"We cannot let the urgency of a staffing crisis in healthcare allow us to open our collective arms to an organization as troubling as the Arizona College of Nursing," reads a letter from President of the Wisconsin Federation of Nurses & Health Professionals Connie Smith to the City Plan Commission.

Three health care organizations submitted letters of support for new for-profit college in Milwaukee

Representatives from Watertown Regional Medical Center, ProHealth Care and Children's Hospital and Health System Wisconsin submitted letters of support for the Arizona College of Nursing to the plan commission.

Each institution wrote that they "(recognize) the pivotal role that nurses contribute in the delivery of patient care, improved outcomes, and safety. With an aging population and workforce, the need to expand nurse capacity is essential now and in the years to come."

By 2040, more than one in four registered nurse positions in Wisconsin could go unfilled, according to a  2022 projection report .

Wisconsin is home to more than  40 in-state nursing programs,  but still sees more than 1,000 qualified applicants for Bachelor of Science in Nursing programs  denied admission annually. Just one in-state nursing program, Rasmussen University, is a for-profit.

Stacy Wenner, a director of nursing systems at Children's, wrote that the Arizona College of Nursing could help diversify the nursing workforce. The college places an emphasis on diversity by making scholarships available to underrepresented students, Wenner wrote.

The Arizona College has plans to open a campus in Madison in 2025.

Cleo Krejci covers higher education, vocational training and retraining as a Report For America corps member based at the Milwaukee Journal Sentinel. Contact her at  [email protected] . Follow her on Twitter @_CleoKrejci. Support her work with a tax-deductible donation at   bit.ly/RFADonation .

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    A request letter for attending a seminar is not just a formality; it's a strategic tool to justify your need to participate in the event. This letter should not only convince your boss of the inherent value of the seminar but also address the practical aspects of cost and logistics, like expense reports and reimbursements.. In this article, we'll guide you through the essential steps of ...

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  24. National Guard at Brockton High School proposal letter, reaction

    Four school committee members in Brockton are requesting for the Massachusetts National Guard to assist in monitoring high school students following an increase in violence on campus. In a letter sent Thursday to Mayor Robert Sullivan, the committee members write, "Recent events at Brockton High School have prompted us to seek immediate assistance to prevent a potential tragedy." The ...

  25. Brockton High National Guard: School board members request soldiers

    Letter details 'concerning conditions' at Brockton High. The school committee members wrote in the letter to the mayor that there has been a "disturbing increase in incidents related to violence ...

  26. Rep. Watson Coleman Leads 47 Members of Congress in Letter to HUD

    Today, Congresswoman Bonnie Watson Coleman (NJ-12) and 47 of her House colleagues sent a letter to the Secretary of Housing and Urban Development (HUD) requesting information on the efforts HUD can make to address the disparate impact of eviction on Black renters, women, and children - three classes protected by the Fair Housing Act.

  27. Following opposition, Milwaukee planning body votes down request by for

    The specific request is to allow a college to operate out of 9000 W. Chester St., a multi-use property not currently zoned for use by a college. ... Other letters of opposition were written by ...

  28. What records are exempted from FERPA?

    Records which are kept in the sole possession of the maker of the records, are used only as a personal memory aid, and are not accessible or revealed to any other person except a temporary substitute for the maker of the records.