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How to Zip a PowerPoint File
Last Updated: September 3, 2020 Tested
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To zip a PowerPoint file, open the file's location→ Right-click on the file→ Click on "Compress".
- In Windows 8, press Windows . It is on the bottom-left of your keyboard and looks like a window.
- On a Mac, double-click on the compressed file.
- On a Windows, right-click your compressed file and select "Extract All...". If a menu appears—select "Extract" to confirm.
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How to reduce the file size of a powerpoint presentation.
Need to chip off some KB from your presentation's file size? Try some of these handy tips.
Convert your presentation to the pptx format, insert your pictures—don’t copy and paste, do image edits in an image editor—not in powerpoint, compress all of the images in your presentation, don’t use embedded fonts, link to files instead of embedding them, don’t store a thumbnail for the presentation, remove personal and hidden information from your presentation, turn off autorecover, copy everything into a new presentation, a possibility: unzip the presentation and compress it.
Considering that Microsoft PowerPoint presentations are generally accompanied with tons of images, gifs , embedded videos , charts , graphs, and other content, it’s no surprise that you get some pretty big files. Here are a few steps you can take to reduce a presentation's file size.
Large files can be annoying. They take up loads of precious disk space, slow down playback performance, and can cause emails to bounce back due to exceeding the file size limit. You can prevent all of these things by reducing the file size of your presentation.
We’ve mentioned it before, but the first thing you’d think of when considering file size reduction is images—and for a good reason. Image files can be quite large. There are steps you can take to reduce the size, such as compressing the images in the presentation. If you suspect the reason your PowerPoint file is so large is due to images, then be sure to read the article we’ve written on how to reduce the size of Office documents that contain images .
Related: How to Reduce the Size of a Microsoft Word Document
We do have some additional tips to add if you followed these steps but still need to reduce your presentation’s file size.
Microsoft released the PPTX format in Office 2007. Still, it’s not uncommon to see PPT files floating around. So what’s the difference between a PPT and PPTX file? The PPTX version compresses all of the content within the presentation. If you have a PPT file and convert it into a PPTX file, you’ll notice a decrease in the file size.
Converting the file is as simple as pressing a button and choosing the file type. Go ahead and open your PPT file, head over to the “File” tab, and then click “Convert.”
Windows File Explorer will appear. You’ll notice the Save As type is set as "PowerPoint Presentation." This is the PPTX file type. Click “Save.”
Your PPT file will now be converted to a PPTX file. As you can see, the size of the file has been reduced.
HTG Presentation 2 is our PPT file, and HTG Presentation 3 is our PPTX file. Merely converting the file type reduced the size by 335 KB.
While this isn’t a breathtaking drop in file size, we managed to reduce a Word document file size from 6,001 KB to 721 KB. It all depends on what’s inside the file. With any luck, this will be the only step you need to take. If not, keep reading.
It’s tempting to copy and paste an image in PowerPoint instead of using the insert function. This won’t be an issue if you’re not concerned about file size, but if you are, then beware of copy and paste—it may reformat your image to BMP or PNG. Why is this an issue? Both of those file formats are larger than JPG.
You can see in the above screenshot that the PNG file is 153KB compared to the 120KB JPG file of the same image. Each time you copy and paste a JPG file to PowerPoint, and it gets converted to PNG, you’re adding a bit of unnecessary file size to the presentation. Using the insert function will ensure your images are inserted as intended.
When you insert an image in PowerPoint, it’s best to make sure that it doesn’t need any edits. If it does require edits, you’re better off doing it in an image editor. Why? When you use PowerPoint to edit your image, it stores all of those edits as part of the presentation. For example, when you change an image to black and white, PowerPoint retains the full-color image as well. That’s a lot of extra bites being stored.
If you don’t have an image editor ( you do ) or you simply must use PowerPoint, be sure to tell PowerPoint to discard all of that excess data saved from the edits . It won't save you as much space as working in a dedicated editor, but it will help.
You can compress images in PowerPoint one at a time or all at once. If you’re looking to do the latter, here’s how.
Open your presentation, head over to the “File” tab, and then select “Save As” in the left-hand pane.
Next, select “More Options,” which you'll find under the area where you would name your file and choose the file type.
The “Save As” window will appear—this time with a few extra options available to you. Next to the “Save” button, click “Tools.”
In the drop-down menu that appears, select “Compress Pictures.”
The “Compress Pictures” window will appear. Here, you can choose the resolution type of the images (based on PPI) in the presentation. You’ll also notice that you’re not able to select the “Apply only to this picture” option in the “Compression Options” group. That’s because, due to the way we accessed this tool, this option isn’t available.
Note: If you do want to compress a single picture, select it and then head to Picture Tools Format > Compress Pictures.
Once you’re happy with your selection, click “OK.”
Be sure to save your presentation afterward.
We get why you might want to embed fonts—you might be making a Star Wars themed presentation and, as a result, anyone you may be sharing the presentation with is not likely to have those special fonts available to them. Embedding the fonts in your presentation could prevent issues down the line, but it comes at the cost of increased file sizes.
In general, unless you are sure you need to display a particular font, we recommend turning off font embedding.
Head over to the “File” tab and select “Options” at the bottom of the left-hand pane.
On the “Save” tab, untick the “Embed fonts in the file” checkbox and then click “OK.”
We saved a copy of our presentation with all fonts embedded, without fonts embedded, and with only the fonts used in the presentation embedded. Look at the difference if file sizes:
Consider the difference in file size if you embed an entire YouTube video in your presentation instead of linking back to it. Embedding an entire video will significantly increase the size of your presentation. There are certainly some valuable benefits when embedding a file vs. linking to it (such as when the recipient might not have internet access to play the video), but if the file size is an issue, just don’t do it.
Way back when Office let you save thumbnail images of your presentation so that you could get a sneak preview of the file when searching for it in File Explorer. Windows has grown to be more sophisticated, so it no longer requires the help of Office applications to do this. But, the option is still available.
We ran a little test to see the difference in file size with and without this option enabled. Here are the results:
With the thumbnail option enabled, our file size was 2,660 KB. Without the option enabled, the file size was reduced to 2,662 KB, saving a total of 7 KB.
This is a pretty small save, but when we tested it with a Word document, the difference was significant, showing 721 KB without the option enabled, and 3,247 KB with the option enabled.
While this is a large gap between applications and it’s not exactly clear why the difference is so large, it’s still an option worth exploring. To disable the feature, open your presentation, head over to the “File” tab, and then select “Properties” found on the right-hand side, then “Advanced Properties.”
You’ll now be in the “Summary” tab of the “Properties” window. At the bottom of the window, uncheck the box next to “Save preview picture,” and then click “OK.”
Microsoft Office will store your personal information (such as author name) and hidden properties within your presentation. Getting rid of this information can save you a bit of space.
Open your presentation, head over to the “File” tab, select the “Check for Issues” option, then select “Inspect Document."
The “Document Inspector” window will appear. Make sure the “Document Properties and Personal Information” box is checked, and then click “Inspect."
In the next window, select “Remove All.” The information will now be removed, saving you a few KB of space.
We don’t necessarily recommend this, and it should only be used as a last resort effort. AutoRecover is an essential tool in Office, and if you’ve ever lost a document before saving, then you understand precisely what we mean.
Each time Office uses AutoRecover, it adds a little to the size of the file. To turn AutoRecover off, head over to the “File” tab and select “Options” found at the bottom of the left-hand pane.
In the “Save” tab of the “Options” window, uncheck the box next to “Save AutoRecover information ever xx minutes.”
If you save and exit out of the presentation immediately, you won’t notice a difference. Over time though, as you continue to progress through the presentation, the AutoRecover feature will add KB to your file.
While you’re creating your presentation, PowerPoint will save various things in the background to help you out. We’ve mentioned how to turn off a lot of these features, delete data PowerPoint saves, and so on, but there’s always a chance something slipped through the cracks, and PowerPoint stored some information you don’t need. Copying your content over to a new presentation may be a good solution to the problem.
This may be a bit of a hassle though as, with PowerPoint, you’ll need to copy and paste each slide (and master slides). Once you do though, the new presentation won’t have any of the previous background saves, AutoRecover information, or previous versions of the file. As a result, you should see a change in file size.
While we can’t tell you exactly how much this will reduce your file size since each presentation will be different, it’s worth a shot.
As we mentioned earlier, a PPTX file is a compressed file (which is why the size is much smaller than an old-school PPT file). This means you can open it with a tool such as 7-Zip or WinRar, extract all the files from your PPTX, add them to a compressed archive, and then rename the archive to a PPTX file extension.
We had some issues here, though.
In Rob’s testing with his Word document, it successfully reduced the size of the file from 721 KB to 72 KB. However, it corrupted the file in the process. In my testing with my 2,614 KB file, it didn’t corrupt it, but it only reduced it to 2,594KB—a total of only 20 KB. We’re unsure what’s at play here, so if you want to give this a go, be sure to have a backup copy of your file before doing so.
That’s all the tips we've got for reducing the size of your PowerPoint presentation. We’re always looking for new and interesting ways to reduce the size of our files, so if you have any tips, let us know in the comment section, and we’ll be happy to test them out!
Reduce the file size of your PowerPoint presentations
If the file size of your presentation is too large, try the following tips to make it more manageable.
Compress pictures in your presentation
Select a picture in your document. The Picture Format tab appears.
On the Picture Format tab, in the Adjust group, select Compress Pictures .
Under Compression options , do any of the following:
Make sure that Apply only to this picture is not selected so that the changes you make here will apply to all pictures in the document.
Select Delete cropped areas of pictures . This option removes the cropped picture data but note that if you delete the cropped picture data, you won't be able to restore it.
Under Resolution , select Use default resolution .
Under Compression options , do either of the following:
Select Delete cropped areas of pictures . This option removes the cropped picture data but note that if you delete the cropped picture data, you won't be able to restore it.
Delete image editing data and lower default resolution
By default, when you edit an image, the data from the original is retained (to ensure the image can be restored). Discarding it means that you can't restore the changes you make, but it will reduce your file size. Lowering the default resolution for images also reduces your overall file size.
Go to File > Options > Advanced .
Under Image Size and Quality , do the following:
Select Discard editing data . This option removes stored data that's used to restore the image to its original state after it's been edited. Note that if you discard editing data, you won't be able to restore the image after you edit it.
Make sure that Do not compress images in file is not selected.
Reduce the character set of embedded fonts
To make your presentation more sharable with others who don't have the same fonts in their system, it's typical to embed the fonts you use. However, embedded fonts will increase your file size. To minimize the file increase, embed only those characters used in the presentation.
Go to File > Options > Save .
Note: If you've used custom fonts and want others to edit the presentation, select Embed all characters .
Reduce the file size of your Excel spreadsheets
Reduce the file size of your Word documents
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How to compress PowerPoint files.
Want to save space on your computer? Learn how to compress a PowerPoint to save space and make your presentation easier to share.
Need to learn how to compress Microsoft PowerPoint files but not sure where to begin? Whether you want to save space on your device or avoid file size issues in an email, compressing your PowerPoint is a great way to keep file sizes to a minimum and make your presentation easier to store and manage.
When is compressing a PowerPoint file beneficial?
While a PowerPoint in its original quality is great for presenting, it may not always be the easiest to share and store on your computer. Compressing PowerPoint files is a great way to save space while keeping your hard work.
Here are a few reasons you may want to compress your PowerPoint:
- Improve shareability over email. Most email platforms limit the file sizes that you can share. If your Powerpoint contains a lot of content, especially photos and videos, it may be more difficult to share over email. Compressing the PowerPoint ensures that the same content is shared, just as a smaller file size.
- Have more storage space on your computer. By compressing your PowerPoint file, you leave room for more important documents to be stored on your computer.
- Boost productivity. By spending less time waiting for a file to upload, you can place your attention on other important tasks.
Steps: How to compress a PowerPoint file.
There are a few different methods you can try within the PowerPoint application and outside of it to reduce your PowerPoint file size and easily be able to share and save your content.
You can reduce the size and quality of any images in the presentation, reduce audio and video content, compress the PowerPoint as a PDF, compress it as a zip file, or swap any 3D models with static images.
Compress a PowerPoint file by reducing the size and quality of your images.
While there’s no way to compress the entire file in PowerPoint, you can reduce the size and quality of all the images to reduce the whole presentation’s size.
Instead of going through your complete presentation and editing your images one by one (which you can do if you want), there’s an easy way to compress all your image files at once:
- Open the presentation in PowerPoint.
- Click File on the top toolbar and choose Options > Advanced.
- Check “Discard editing data.”
- Uncheck “Do not compress images in file.”
- Select 150 PPI or lower in the Default resolution dropdown menu.
These steps will reduce the file size of all the images in your presentation, effectively compressing the entire PowerPoint. The more pictures you have, the more it’ll compress the file.
Compress a PowerPoint file by reducing the size of audio and video files.
Audio and video content takes up a lot of storage space in a presentation.
You can reduce the size of audio and video files by following these steps:
- Click on the File tab in the upper-left corner.
- Select Info from the dropdown menu.
- Click Compress Media. There are three options for compression.
- Choose your compression option. Click Close once the file is done compressing.
Ensure the file is compressed to your liking. If the compression does not meet your standards, adjust the settings as needed.
Compress a PowerPoint file as a PDF.
An easier way to compress a PowerPoint is to first convert the PPT to a PDF using an online PDF editor like Adobe Acrobat online services. PDF files are smaller and easier to share than PowerPoints.
To convert your PowerPoint to a PDF, follow these easy steps:
- Visit the online PDF converter tool.
- Upload the PowerPoint you want to convert.
- Let the software do its magic.
- Download your new PDF file.
The PDF file should be much smaller than the original PowerPoint, making it easy to store and share. If the file size is still too big, you can reduce it even further by compressing the PDF online .
Compress PowerPoint files as a ZIP file.
By changing the PowerPoint to a ZIP file, the whole presentation size will be reduced.
Use these steps to transform your PowerPoint into a ZIP file:
- Click File in the upper-left corner.
- Choose the Open option.
- Right-click the project you wish to compress. Additional options will appear.
- Choose “Send to” and more options will appear.
- Find the option named “Compressed (zipped) folder.” Choose this option to compress the file.
Compressing PPT files on macOS and Windows.
In the macOS PowerPoint, you can reduce the file size of images but not music or videos.
Here are the steps to compress your PowerPoint on a Mac:
- In PowerPoint, click File. If you only want to compress certain images, select them before you click File.
- From the dropdown menu, click Compress Pictures.
- Printing — highest quality.
- Viewing on Screen — reduces image quality by 30%.
- Sending in an email message — compresses images by another 30% or so.
- Choose whether or not you’d like to delete portions of the photos that have been cropped out. By doing this, you can reduce the file size.
- Decide whether you want to compress every photo in the slideshow or only the ones you already selected. Click OK when done.
For Windows, follow these instructions:
- Click File and make sure Info is selected in the left sidebar.
- Click Compress Media. Depending on the version of PowerPoint, the button will either say Multimedia or Media Size and Performance.
- Choose the highest quality option if you want to maintain the presentation quality for in-person presentations.
- Choose the middle option for a presentation best suited for the internet.
- Choose the lowest quality option for the highest compression so you can easily share the PowerPoint over email.
Tips on how to reduce PowerPoint file size.
There are a few methods that can help reduce your PowerPoint file size.
- Analyze image quality. Presenting high-quality images, audio files, and videos can create a more engaging experience for your audience. Each time you compress images, double-check to be sure they still look presentation-ready.
- Replace 3D models. While 3D models are a unique component of presentations, they take up more storage space. Opting for similar static images may be the best option for sharing your presentation.
- Convert images to JPEG. If your photos are in the PNG format, you may want to make them JPEGs. You can easily do this in PowerPoint by right-clicking the pictures and then choosing “Save as Picture.” From there, under “Save as Type:,” choose the option named JPEG. Save, and you’re done.
More resources to work with your files.
After compressing PowerPoint files, here are additional ways to work with your documents:
- Learn two ways to convert a PDF to Google Slides for presentation.
- Discover how to delete a slide in PowerPoint .
- Learn how to redline documents in Word .
- Discover how to convert a PPT to Google Slides .
Discover what more you can do with Acrobat online services to simplify editing and managing your PowerPoint and PDF files.
- Main content
How to compress a PowerPoint file so that it loads faster and doesn't take up as much space
- You can easily compress a PowerPoint file's size, which makes it easier to share and save.
- When you compress your PowerPoint, you'll have to reduce the quality of any music, videos, or pictures you have in your slideshow.
- Once you've compressed your PowerPoint, it will load faster, but the media in it may not look as good.
- Visit Business Insider's Tech Reference library for more stories .
At some point in your slideshow-creating life, you've probably saved a PowerPoint presentation and realized that the file size is entirely too large.
Larger file sizes make PowerPoints more difficult to send and save, and they also make each slide take longer to load.
One of the easiest ways to quickly reduce a PowerPoint presentation's file size is to compress it. When you compress a PowerPoint, you'll reduce the quality and size of every media file in the presentation. This includes videos, audio clips, animations, and photos.
If you compress them down to an appropriate size, your file size will be much smaller. However, your photos, videos, and other media probably won't look or sound as sharp.
Here's how to compress your media files in PowerPoint on a Mac or PC.
Check out the products mentioned in this article:
Apple macbook pro (from $1,299.00 at apple), acer chromebook 15 (from $179.99 at walmart), how to compress a powerpoint file on a pc.
1. In the ribbon or menu bar at the top of the screen, click "File." Make sure that "Info" is selected in the left sidebar.
2. Click "Compress Media." Depending on whether your version of PowerPoint was made before or after 2016, this button will either be next to the label "Multimedia" or "Media Size and Performance."
3. Choose one of the three options for media quality from the dropdown menu. These will differ based on which version you have as well, but they boil down to:
- Select the highest quality option if you want to maintain high quality media for in-person presentations.
- Select the middle option for quality akin to media found on the internet.
- Select the lowest quality option if your file needs to be as compressed as much as possible — for example, if you need to send it via email.
How to compress a PowerPoint file on a Mac
In the Mac version of PowerPoint, you can only reduce the file size of images, not videos or music.
To do this:
1. Open your PowerPoint slideshow and click "File" in the menu bar at the top of the screen. If you only want to compress specific images, select them before clicking "File."
2. In the dropdown menu, click "Compress Pictures..."
3. You'll be shown a "Compression Table," which lists all the different ways you can compress the file. You'll have three main options:
- "Printing" will keep your pictures at the highest quality possible.
- "Viewing on screen" will reduce the quality of your pictures by about 30 percent.
- "Sending in an e-mail message" will compress them by another 30 percent or so.
You can also pick the fourth and last option, which will keep each picture's current resolution, but try to reduce the file size in other areas.
4. Select whether you'd like to delete parts of your pictures that have been cropped out — doing so will help reduce the file size.
5. Choose whether you'd like to compress every picture in the slideshow, or just the ones that you selected beforehand. Once you've decided, click "OK."
Related coverage from Tech Reference :
How to add a border to slides in powerpoint, and give your slideshow a sleek design, how to embed a youtube video into your microsoft powerpoint presentations using a mac or pc, how to convert google slides to a powerpoint presentation in 4 easy steps, how to convert a powerpoint to google slides in 2 different ways, how to copy or duplicate a powerpoint slide and put it anywhere in your slideshow.
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Blog > Compress PowerPoint to reduce the file size
Compress PowerPoint to reduce the file size
02.12.20 • #powerpointtips.
Sometimes, the file size of your PowerPoint presentation can get very big. In some cases, that can be annoying, e.g. when trying to send the slides via email, but not being able to do so because the file is too large. Usually, pictures and videos are the reason why presentations become too big. The good news are that you can easily compress pictures and embedded media files by following the steps listed below.
Compress videos and audios.
- Convert PPT into a PDF file
- Get rid of 3D-models
Compress PPT as ZIP- file
PowerPoint offers the option to compress all images at once or choose single pictures to reduce their file size. Keep in mind, that compressing an image will automatically reduce its quality as well. If you don't need to reduce the file size, better use the highest quality resolution as possible.
There are two ways to compress images within your PPT file which nearly work the same way:
Compress selected pictures
- Select the image you want to compress or any picture if you wish to reduce the size of all graphics
- Navigate to the Picture Tools Format tab and select Compress Pictures
- A new menu pops up. Choose your compression options and make sure to check "Delete cropped areas of pictures" and uncheck "Apply only to this picture" (if you want to compress all images)
- High fidelity: preserves quality of the original picture
- HD (330 ppi): good quality for high-definition (HD) displays
- Print (220 ppi): excellent quality on most printers and screens
- Web (150 ppi): good for web pages and projectors
- E-mail (96 ppi): minimize document size for sharing
- Use default resolution
Compress all images while saving the PPT file
- Open your presentation. Go to File in the PowerPoint menu
- Click Save as and then Browse
- In the window that opens, click on Tools (right beside Save )
- Select Compress Pictures and choose the resolution you need To save even more space, you can additionally choose Delete cropped areas of pictures to remove the parts of pictures which you cropped in PowerPoint.
- Click OK and then Save
Video and audio files can increase your PPT size a lot. It's a good idea to compress those if you want to make some space. Some PowerPoint versions make it possible to decrease the media size in PPT but if this option is missing in your program, online video compressors are the solution.
Compress videos and audios in PPT
- Go to File in the PowerPoint menu
- Open the Compress media drop down
- Choose a compression file size. Don't reduce the quality too much and check if the appearance of your media doesn't look too grainy on the actual projector you will be presenting on
Online video compressor
There are plenty of online video compressors which you can use to reduce the video size in advance. For example, the website FreeConvert makes it easy to decrease the file size without having to download anything. This way you can integrate a smaller media file into PPT.
Links instead of videos
Instead of importing a video to your PPT slides, including a link to your PowerPoint presentation can save a lot of space. If your video is somewhere on YouTube or other online video-sharing platforms, include a link and use it when you're presenting. But notice: a link can only be used, if you're connected with wifi. Watching videos online, can take time and a bad connection might give you some unwanted breaks during your presentation. In this case, saving the video on your disk and opening it separately can save time and still reduce the size of the PPT.
Convert PPT to PDF
By converting a PowerPoint file into a PDF, the size will reduce automatically. During the process, images get compressed and some media (audio, videos, 3D models..) get removed. If you want to change the PowerPoint slides at all time, this method might not be the right one for you, as PDF files can't get edited the way a PowerPoint can. Hence, converting PPT into PDF only makes sense if your presentation will work as a handout and if the PDF files options are enough for you.
- Click Export
- Hit the Create PDF/XPS button
- Choose a location in which you want to save your PDF file
- Click Publish
Get rid of 3D models
The Office 365 subscription makes it possible to add 3D models to your PowerPoint slides. Nevertheless, those media require much space since they transport a lot of information. In order to minimize the PPT file, exchanging the 3D model with a normal image will easily reduce the size of your PowerPoint file.
If you need to share your PPT with someone, a ZIP- file format might help you to reduce the size of the PowerPoint. Even though, this method can save some place temporally, it might not be enough to send it via email. Uploading it to file-sharing platforms, such as GoogleDrive, DropBox, OneDrive or other websites and sharing its link to download the PPT, can be the better option. (Using an USB for sharing the presentation without the need to decompress anything would be the best solution)
Here's how to convert a PPT into a ZIP- file format:
- Select the file you want to minimize in the File Explorer
- Right-Click the file and hit Send to
- Choose the Compressed (zipped) folder option
If you want to decompress a ZIP- file into its original PowerPoint format:
- Right-Click on your ZIP- folder
- Select Extract All... or the similar operation of your program
- Choose a File Location to extract your file to, or extract it at the place you are currently at
How can I reduce the size of a PowerPoint file?
There are several ways to reduce the file size of a PowerPoint. You can compress images, videos and audios, convert your presentation into a PDF file, get rid of 3D models or compress the PowerPoint as a ZIP-file. We explained for you how all of this works in our blog.
How do I compress a video in PowerPoint?
To compress videos in PowerPoint, go to "File" in the PowerPoint menu and then click on "Info". Then open the drop-down menu "Compress media" and select the size of the compression file. Be careful not to reduce the quality too much and check that the quality of your video on the projector you will be presenting on is not too bad.
About the author.
Pia works in Marketing as a graphic designer and writer at SlideLizard. She uses her vivid imagination and creativity to produce good content.
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Compress PowerPoint: A Guide on How to Compress a PPT files
Often, file sizes are simply too large and clunky for your intended purpose or use. Do you need to compress a PowerPoint file to make it easier to save or share? WinZip can make it easier.
What are .ppt Files?
PowerPoint files, also known as .ppt files, are presentation files. They are often clunky files that contain a great deal of data, including images and text. PowerPoint files frequently have effects, videos, and multiple slides, all of which can combine to create a very large file size.
Why to Compress PowerPoint Files
Because of their large size, PowerPoint files can have some difficulty. Consider these reasons to compress .ppt files.
1. You want to be able to send a .ppt file via email.
Whether you're collaborating on a presentation with a partner and need to send the file back and forth, or you're trying to send a file to a new location, it can be difficult to share a large .ppt file. Your file transfer may bog down, making it difficult to both send and download the file. Compressing the file, on the other hand, can streamline the transfer process and make it easier for both parties. compress can also make it easier to transfer your file to online storage.
3. You're planning to save a .ppt file or several .ppt files.
File storage space is not unlimited. While many virtual storage options now allow you to save and store a considerable amount of data, many users quickly run out of free storage and need to pay for storage for their additional files. By compressing your file, you can fit it into a smaller virtual "space," which means that you can store more files and won't have to pay as much for your storage solutions. Compressed files are also easier to transfer and back up, which means that you'll be more likely to complete those essential data backups on time.
Download a Free Trial of WinZip
Table of contents.
- What are PPT Files?
- Why Compress PPT Files?
- How to Compress PPT Files
- How to Compress PPT Files in WinZip
How to Compress PowerPoint Files
When it comes to compressing PowerPoint files, you have two basic choices:
- Compressing images in the PowerPoint File, and
- Compressing the entire file
Compressing images is a great way to reduce your overall file size. It is, however, a time-consuming process. You'll need to go in, click on each image in the PowerPoint presentation, and open the PowerPoint picture tools. Then, select "Compress Pictures" on the left of the toolbar.
Your second option is to compress the entire .ppt file with WinZip. WinZip can compress either individual images within your presentation or compress the whole file for smaller storage and sending. WinZip is compatible with most file storage and transfer methods, including DropBox and Google Drive, and will make it easy for you to shrink the overall size of your file.
How to Compress PowerPoint Files in WinZip
From File Explorer:
- From your File Explorer select all of the files you want to compress.
- Right-click on the selected files. WinZip > Add/Move to Zip File… This will open WinZip with options about how you want your file zipped.
- Select your file options, like name, location, encryption, and any other features you want to include.
- Select Add. This will create a zip file in the location you selected containing all your files.
From within WinZip:
- From within WinZip, locate the files you want to zip using the panel on the left.
- Select all of the files you want to compress.
- Select the Add to Zip button at the bottom of the left panel.
- After you add all of the files you want to the Zip file, select the "Save as" button in the right bottom corner. Name your file and select save.
Note: Certain file types do not compress as much as others. You must have WinZip installed on your computer to use these methods.
Are you ready to streamline your file storage and discover just how easy it can be to transfer large files through email or through basic file-sharing services, all without sacrificing the quality of your image and video files? Download WinZip today.
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Compress PPT Presentations Online
May 8, 2023 by Hung Nguyen
Learn how to reduce the size of your PPT files significantly, at no cost, using Smallpdf. No watermark, no registration, and no installation.
We’ve come across many large PPT files in our years of compressing digital documents, from sales pitches to lecture material and business proposals. Usually, the need to reduce the size of these files comes from having to share them via email, where the file size cap is around 20 MB. Compressing PowerPoint files also comes in handy to save storage space, be it on your local computer or an otherwise pricey cloud service such as Dropbox. You can use our online compress tool to shrink your PPT down significantly and thus make your life easier and save some money.
How to Compress a PPT File for Free
Upload your ppt to the compress tool ., choose “basic compression.”, click on “export as” and choose powerpoint..
Convert, compress, and download your PPT using Smallpdf
You can get started with compressing your PowerPoint presentation for free right away. You don’t need a Smallpdf account—just go to the tool and drop your file in!
Will the Document’s Formatting Remain the Same?
We aim to maintain the layout and quality of your document as close to the original PPT as possible. We actually first turn your PowerPoint into a PDF document; then, our compressor looks for repeating patterns in the data and replaces them with unique identifiers. This is actually what makes your file smaller. This process doesn’t touch attributes like fonts and the layout of your PPT, so they should stay just as they are.
Smallpdf caters to millions of users every month and uses the most reliable software on the internet to convert, edit, and compress files. So, you can trust that we’ll produce only the absolute best conversion quality.
There are extra measures that you can take to be absolutely sure that the final content resembles its original form. You can “embed” the fonts of the text in your PowerPoint presentation. You’ll find this option under “Preferences” in PowerPoint. Doing this will ensure that the fonts remain the same, even when we don’t have the same ones on our servers.
You can repeat the above process for each file if you need to compress multiple PowerPoint files or want to compress images and other formats. Smallpdf accepts all Microsoft Office files and JPG images. If you go Pro, you can also compress files in batches, and we’ll conveniently store them in a zip file for you. Why not sign up for a 7-day free Pro trial before fully committing?
And that’s all there is to it! Enjoy compressing your PPT and be sure to explore the many other tools we offer.
Hurray for smaller presentations!
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How to Zip a PPT File
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When sending files through the email or posting them on the Web, you may wish to make them smaller. Smaller files also free up more space on your hard drive. PowerPoint presentations, for example, can become large when you add many images or other multimedia objects to them. By learning to use Windows' built-in Zip feature, you can Zip a PPT file to make it smaller without purchasing a program that compresses files.
Right-click on the Windows "Start" button, select "Open Windows Explorer" and select the PowerPoint file you wish to Zip.
Right-click the file to display the context menu containing options.
Click the "Send To" option and select “Compressed (Zipped) Folder.” Windows creates a new Zip file and displays it. The zipped file’s name matches the PowerPoint file's name and has a .zip file extension.
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- Double-click the file when you need to view the presentation. Windows will open and display the zipped file. Click the "Extract All Files” button at the top of Windows Explorer and then click “Extract” to view the original unzipped PowerPoint file.
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Convert zip to ppt
Conversion instructions below, video instructions.
How to convert zip to ppt file?
How do I save all converted PPT files into a folder?
How do I convert zip to ppt in Dropbox?
What OS and browser can convert ppt to zip?
Is it safe to convert zip to ppt using ezyzip, what is ezyzip, what is a ppt file, related links.
PPTX to ZIP converter
Convert your file from Microsoft PowerPoint 2007 XML Presentation to ZIP compression with this PPTX to ZIP converter .
How to convert a PPTX to a ZIP file?
- Choose the PPTX file you want to convert
- Change quality or size (optional)
- Click on "Start conversion" to convert your file from PPTX to ZIP
- Download your ZIP file
Not convinced? Click on the following link to convert our demo file from PPTX to ZIP :
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Convert to PPTX
Convert from pptx, file format, pptx (microsoft powerpoint 2007 xml presentation).
PPTX file extensions became the standard for Microsoft Office 2007’s PowerPoint program. Like the PPT predecessor, PPTX files store presentations containing slides of images, text, animation, audio, video, effects, charts, graphs, and more. Where PPT...
ZIP (ZIP compression)
ZIP is an archive file format utilized for the lossless compression of one or more pieces of data. It was created in 1989 and implemented by PKWARE, Inc’s PKZIP utility to replace ARC compression. Microsoft has a built in program with ZIP support, as...
Specify a downloader that fits your task
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Copilot in PowerPoint
Turn your inspiration into stunning presentations.
Turn your inspiration into stunning presentations
Turn a spark of inspiration into personalized presentations with Copilot in PowerPoint. Copilot will turn existing Word documents into presentations, create new presentations from simple prompts or outlines, or find the best places for impactful imagery—and will help you leave audiences dazzled with skillful storytelling.
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Create well-designed, impactful slides with the help of Designer and Ideas in PowerPoint.
3D isn't just for the movies
Now you can easily insert 3D objects and embedded animations directly into PowerPoint decks from your own files or a library of content.
Interact naturally using voice, touch, and ink
Easily ink onto a slide, then convert handwritten notes into text and make hand-drawn shapes perfect in seconds.
Nail your next presentation
With Presenter Coach, practice your speech and get recommendations on pacing, word choice, and more through the power of AI.
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Always know where you are in the editing process. With the while you were away feature, track recent changes made by others in your decks.
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Tell your story with captivating presentations.
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1 TB (1000 GB) of cloud storage
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Works on Windows, macOS, iOS, and Android™
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Desktop versions of Word, Excel, PowerPoint and Outlook
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Tools to create personalized documents and professional layouts
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Microsoft 365 Business Standard
Originally starting from $12.50 now starting from $12.50
Everything in Microsoft 365 Apps for business, plus:
Web, and mobile versions of Word, Excel, PowerPoint, and Outlook
Chat, call, meet, up to 300 attendees
Manage customer appointments
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ZIP to PPT Converter
Convert zip to ppt online, from any device with a modern browser like chrome and firefox..
Powered by groupdocs.com and groupdocs.cloud .
About Conversion app
Convert your ZIP files online. You can convert your ZIP documents from any platform (Windows, Linux, macOS). No registration needed. Just drag and drop your ZIP file on upload form, choose the desired output format and click convert button. Once conversion completed you can download your PPT file.
You even can perform more advanced conversions. For example you can convert password protected documents. Just expand LoadOptions and enter the password of your file. Or you can add a watermark to the converted PPT file. Expand the ConvertOptions and fill the fields for watermarking.
You can convert your ZIP documents from anywhere, from any machine or even from a mobile device. The ZIP converter is always available online and is completely free.
- Convert WORD to PDF, EXCEL to PDF, PDF to WORD, POWERPOINT to IMAGE, VSDX to PDF, HTML to DOCX,EPUB to PDF, RTF to DOCX, XPS to PDF, ODT to DOCX, ODP to PPTX and many more document formats
- Simple way to instant convert ZIP to PPT
- Convert ZIP from anywhere - it works on all platforms including Windows, MacOS, Android and iOS
How to convert ZIP to PPT
Questions & answers.
- How can I convert ZIP? First, you need to add a file for conversion: drag & drop your ZIP file or click inside the white area to choose a file. Then click the "Convert" button. When ZIP to PPT conversion is completed, you can download your PPT file.
- How long does it take to convert ZIP? This converter works fast. You can change ZIP in a few seconds.
- Is it safe to convert ZIP to PPT using our free converter? Of course! The download link of PPT files will be available instantly after conversion. We delete uploaded files after 24 hours and the download links will stop working after this time period. No one has access to your files. File conversion (including ZIP) is absolutely safe.
- Can I convert ZIP to PPT on Linux, Mac OS or Android? Yes, you can use our free ZIP to PPT converter on any operating system that has a web browser. Our ZIP to PPT converter works online and does not require any software installation.
- What browser should I use to convert ZIP? You can use any modern browser to convert ZIP, for example, Google Chrome, Firefox, Opera, Safari.
- How can I get the source code for ZIP to PPT conversion? Detailed examples are available at GitHub in the form of executable projects. If you are only interested in ZIP to PPT conversion then check .NET & Java examples.
WinZIP Compressed Archive
ZIP file extension represents archives that can hold one or more files or directories. The archive can have compression applied to the included files in order to reduce the ZIP file size. ZIP file format was made public back in February 1989 by Phil Katz for achieving archiving of files and folders. The format was made part of PKZIP utility, created by PKWARE, Inc.
A file with PPT extension represents PowerPoint file that consists of a collection of slides for displaying as SlideShow. It specifies the Binary File Format used by Microsoft PowerPoint 97-2003. A PPT file can contain several different types of information such as text, bulleted points, images, multimedia and other embedded OLE objects. Microsoft came up with newer file format for PowerPoint, known as PPTX, from 2007 onwards that is based on Office OpenXML and is different from this binary file format.
Other Supported Conversions
You can also convert ZIP into many other file formats. Please see the complete list below.
- ZIP TO HTM Converter Hypertext Markup Language File
- ZIP TO HTML Converter Hyper Text Markup Language
- ZIP TO MHTML Converter MIME Encapsulation of Aggregate HTML
- ZIP TO MHT Converter MIME Encapsulation of Aggregate HTML
- ZIP TO DOC Converter Microsoft Word Document
- ZIP TO DOCM Converter Microsoft Word Macro-Enabled Document
- ZIP TO DOCX Converter Microsoft Word Open XML Document
- ZIP TO DOT Converter Microsoft Word Document Template
- ZIP TO DOTM Converter Microsoft Word Macro-Enabled Template
- ZIP TO DOTX Converter Word Open XML Document Template
- ZIP TO RTF Converter Rich Text File Format
- ZIP TO ODT Converter Open Document Text
- ZIP TO OTT Converter Open Document Template
- ZIP TO TXT Converter Plain Text File Format
- ZIP TO MD Converter Markdown
- ZIP TO PPS Converter Microsoft PowerPoint Slide Show
- ZIP TO PPTX Converter PowerPoint Open XML Presentation
- ZIP TO PPSX Converter PowerPoint Open XML Slide Show
- ZIP TO ODP Converter OpenDocument Presentation File Format
- ZIP TO OTP Converter Origin Graph Template
- ZIP TO POTX Converter Microsoft PowerPoint Open XML Template
- ZIP TO POT Converter PowerPoint Template
- ZIP TO POTM Converter Microsoft PowerPoint Template
- ZIP TO PPTM Converter Microsoft PowerPoint Presentation
- ZIP TO PPSM Converter Microsoft PowerPoint Slide Show
- Convert ZIP TO FODP OpenDocument Flat XML Presentation
- Convert ZIP TO PDF Portable Document
- Convert ZIP TO EPUB Digital E-Book File Format
- Convert ZIP TO MOBI Mobipocket eBook
- Convert ZIP TO AZW3 Kindle eBook format
- Convert ZIP TO TIFF Tagged Image File Format
- Convert ZIP TO TIF Tagged Image File Format
- Convert ZIP TO JPG Joint Photographic Expert Group Image File
- Convert ZIP TO JPEG JPEG Image
- Convert ZIP TO PNG Portable Network Graphic
- Convert ZIP TO GIF Graphical Interchange Format File
- Convert ZIP TO BMP Bitmap File Format
- Convert ZIP TO ICO Microsoft Icon File
- Convert ZIP TO PSD Adobe Photoshop Document
- Convert ZIP TO WMF Windows Metafile
- Convert ZIP TO EMF Enhanced Metafile Format
- Convert ZIP TO DCM DICOM Image
- Convert ZIP TO DICOM Digital Imaging and Communications in Medicine
- Convert ZIP TO WEBP Raster Web Image File Format
- Convert ZIP TO JP2 JPEG 2000 Core Image File
- Convert ZIP TO EMZ Enhanced Windows Metafile Compressed
- Convert ZIP TO WMZ Windows Metafile Compressed
- Convert ZIP TO SVGZ Compressed Scalable Vector Graphics File
- Convert ZIP TO TGA Targa Graphic
- Convert ZIP TO PSB Adobe Photoshop Image File
- ZIP TO ZIP Conversion WinZIP Compressed Archive
- ZIP TO 7Z Conversion 7Z Compressed Archive
- ZIP TO TAR Conversion Consolidated Unix File Archive
- ZIP TO GZ Conversion Gnu Zipped File
- ZIP TO GZIP Conversion Gnu Zipped File
- ZIP TO BZ2 Conversion Bzip2 Compressed File
- ZIP TO SVG Conversion Scalable Vector Graphics File
- ZIP TO EPS Conversion Encapsulated PostScript File
- ZIP TO XPS Conversion Open XML Paper Specification
- ZIP TO TEX Conversion LaTeX Source Document
- ZIP TO PS Conversion PostScript (PS)
- ZIP TO PCL Conversion Printer Command Language Document
- ZIP TO XLS Conversion Microsoft Excel Binary File Format
- ZIP TO XLSX Conversion Microsoft Excel Open XML Spreadsheet
- ZIP TO XLSM Conversion Microsoft Excel Macro-Enabled Spreadsheet
- ZIP TO XLSB Conversion Microsoft Excel Binary Spreadsheet File
- ZIP TO ODS Conversion Open Document Spreadsheet
- ZIP TO XLTX Conversion Microsoft Excel Open XML Template
- ZIP TO XLT Conversion Microsoft Excel Template
- ZIP TO XLTM Conversion Microsoft Excel Macro-Enabled Template
- ZIP TO TSV Conversion Tab Separated Values File
- ZIP TO XLAM Conversion Microsoft Excel Macro-Enabled Add-In
- ZIP TO CSV Conversion Comma Separated Values File
- ZIP TO FODS Conversion OpenDocument Flat XML Spreadsheet
- ZIP TO SXC Conversion StarOffice Calc Spreadsheet
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