Receptionist Cover Letter Example
- 30% higher chance of getting a job
- 42% higher response rate from recruiters
Our customers have been hired at: * Foot Note
When paired with a well-written resume , a strong cover letter can help you stand out from the crowd. This guide to writing an impressive cover letter for a receptionist position will help you make the most of your great multi-tasking and communication skills so you can snag an interview.
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Receptionist cover letter (text)
Seattle, WA 98144 (555) 555-5555 [email protected]
April 27, 2023
Charlotte Williams, Commercial Interior Design Seattle, WA 98109 Phone: 555-555-5555 E-Mail: [email protected]
Dear Charlotte Williams,
I write in response to your advertisement seeking a receptionist at Commercial Interior Design. As a highly competent receptionist, I bring a professional, friendly and enthusiastic attitude to this role.
In my most recent position, I maintained an exceedingly functional workspace while managing the reception area at New Sentinel. I have a knack for problem-solving and work well independently and with little oversight. I respond to requests from colleagues and clients in a timely manner and am adept at prioritizing multiple ongoing projects.
Additionally, I am proficient in:
Writing correspondence and developing reports from dictation, handwritten notes and documents. Presenting a neat, organized and professional entrance area to clients and vendors. Maintaining security procedures for over 80 visitors per day and 100 employees. Managing written, in-person and email correspondence.
I am a self-starter and excel at managing visitors, multiline phone systems and business correspondence. I am also deeply familiar with Microsoft Office software and adapt quickly to new programs. As a part of the team at Commercial Interior Design, I hope to provide you with reliable and efficient reception services that support your business and client goals.
My resume and references are attached. I look forward to speaking with you soon and will call this week to set up an appointment. Thank you for your time and consideration.
Sincerely, Madison Garcia
How to format a receptionist cover letter
A cover letter is your chance to introduce yourself to a hiring manager. It allows you to expand on your resume, connect with the hiring manager and show them why you’re the one for the job. That’s a lot for one page, but it’s easy to do!
It all starts with the right cover letter format .
Use the business format for your receptionist cover letter
A cover letter is a business letter, so use the standard business letter format for a receptionist cover letter.
Use 1 and ¼ inch margins on all sides, single space and left alignment on your one-page document.
As our recepcionist cover letter example shows, your cover letter must also include:
- A header with your name, city, state, ZIP code and telephone number.
- A greeting, like “Dear Alice Walters,” “Dear Hiring Manager,” or “Dear Customer Service Department.”
- A simple closing, like “Best regards” or “Respectfully.”
Using a cover letter template is the best way to ensure your cover letter is formatted correctly, so it passes most application tracking systems (ATS) . Plug it into our Cover Letter Builder and we’ll do the work for you. In minutes, you’ll have a professional cover letter for a receptionist job to pair with your resume.
How to write a cover letter for a receptionist position.
Start with a compelling introduction.
Hiring managers spend only seconds scanning job applications, so you must immediately hook them with your receptionist cover letter. Think of your cover letter introduction like an elevator pitch and be clear, concise and direct. Let them know why you’re interested in the job and why you’re the best person for it.
Use accomplishments to explain why you’re a great fit for the role
The body of your receptionist cover letter should paint an in-depth picture of your career while providing insight into your interests and values. In one or two paragraphs, show the potential employer what you can do. Use action verbs to describe your unique accomplishments and keywords from the job description to explain your hard and soft skills .
Close with an invitation
Like our receptionist cover letter examples, use the final paragraph to thank the hiring manager for their time and reiterate your interest in the job. Close by inviting them to contact you to learn more about your qualifications.
Pair your receptionist cover letter with a matching resume
Receptionist cover letter faq, 1. do i need a receptionist cover letter.
Yes. A cover letter is an essential piece of a job application. While a resume provides a snapshot of your professional career, a cover letter fills in the blanks. Cover letters tell hiring managers who you are and why you want the job. More than that, they provide the opportunity to explain career gaps, recent moves to another geographic location or a career move.
2. How long should a cover letter be?
Your cover letter for a receptionist position should be one-half to one-page long and consist of approximately 250-500 words.
3. How do you write a cover letter for a receptionist with no experience?
If you do not have work experience, you still must write a cover letter for a receptionist job to accompany your no experience resume . Here’s how:
- Research the company and let the potential employer know by pointing to something specific that you like about them, such as a volunteer program to help the community. In that case, you might point to your own similar volunteer experience. There are several ways to add volunteer experience to your cover letter.
- Call on school experiences, internships, training and personal projects and match them to the job requirements.
- Highlight achievements such as scholastic awards or scholarships.
- Tell a story that emphasizes relevant hard and soft skills and explain exactly how you used them to make a positive impact.
Do’s and don’ts for building a receptionist cover letter
- Addressing the recruiter or hiring manager directly.
- Explain what attracted you to the company in one or two sentences.
- Customize your receptionist cover letter for the job.
- Include keywords from the job description throughout.
- End with a clear call to action.
- Proofread your cover letter more than once.
- Write a generic receptionist cover letter.
- Write more than one page.
- Use generic salutations, like “To Whom It May Concern.”
- Regurgitate your receptionist resume.
- Rely on automatic grammar or spell checkers.
- Write a fan letter, even if it is your dream job.
Resume examples for the next step in your administrative career
- Personal Assistant Resume
- Administrative Assistant Manager Resume
- Receptionist Resume
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- Executive Assistant Resume
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- Assistant Front Office Manager Resume
- Bilingual Receptionist Resume
- Administrative Front Desk Clerk Resume
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- Medical Receptionist Resume
- Secretary Resume
- City Clerk Resume
- Non Profit Administrative Assistant Resume
- Gym Receptionist Resume
- Administrative Officer Resume
- Accounts Administrator Resume
- Front Office Assistant Resume
- Administrative Assistant Resume
- Procurement Specialist Resume
- Medical Office Assistant Resume
- Procurement Analyst Resume
- Auto Title Clerk Resume
- Document Specialist Resume
- Excel Professional Resume
- Document Controller Resume
- Medical Billing Professional Resume
- Facilities Manager Resume
- Office Manager Resume
CV examples for the next step in your administrative career
- Admin Executive CV
- Office Manager CV
- Administrative Assistant CV
- Bank Clerk CV
- Administrative CEO CV
- Contract Administrator CV
- Desktop Support Engineer CV
- Facilities Coordinator CV
- Front Office Executive CV
- Procurement Officer CV
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Kellie Hanna, CPRW
Career advice expert.
Kellie is a Certified Professional Resume Writer with 20+ years of experience in digital media and is passionate about helping job seekers navigate their careers. She earned a B.A. in English and writing from Temple University.
*The names and logos of the companies referred to above are all trademarks of their respective holders. Unless specifically stated otherwise, such references are not intended to imply any affiliation or association with MyPerfectResume.
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Receptionist Cover Letter Template
- Cover Letters
A cover letter demonstrating your key skills, experience and achievements as a Receptionist will boost your chances of being invited to interview for the receptionist jobs you are applying for.
We can help get yours ready with our receptionist cover letter template. Simply follow the examples provided, tailoring the letter to your own experiences and the job you are applying for.
If you also need to go over the basics of cover letter writing, be sure to check out our guide on how to write the perfect cover letter .
Your name Your address Hiring manager’s name Company name Company address
Dear (use hiring manager’s full name if you know it, if not, use sir/madam),
I am writing to apply for the role of Receptionist currently advertised on Fish4.co.uk. Please find enclosed a copy of my CV.
As you’ll see, I have valuable experience working as a receptionist. In my previous role I was responsible for greeting all visitors, answering the telephone and taking messages, sending and replying to emails, and providing general administrative support.
I am a warm, positive and personable person with excellent communication skills, both written and verbal. I’m extremely organised and hardworking, with exceptional people skills. I work well independently and under pressure in a fast-paced office environment.
With my experience and expertise, I strongly believe that I would be an asset your team at (company name) .
Thank you very much for considering my application. I look forward to hearing from you,
Yours sincerely (if you know their name) / Yours faithfully (if you do not know their name),
Your name Contact phone number
Need more help with your job applications? Check out our Receptionist CV template to boost your chances of landing an interview.
- Receptionist CV Template
- How to Write the Perfect Cover Letter
- How to Write a CV
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Front Desk Receptionist Cover Letter Example (Free Guide)
Create an front desk receptionist cover letter that lands you the interview with our free examples and writing tips. use and customize our template and land an interview today..
Welcome to our Front Desk Receptionist Cover Letter Guide! In this guide, we will provide you with all the tips and advice you need to create a compelling and effective cover letter that will make you stand out from the competition. We'll discuss key elements such as formatting, content, and how to make the best first impression. Let's get started!
We will cover:
- How to write a cover letter, no matter your industry or job title.
- What to put on a cover letter to stand out.
- The top skills employers from every industry want to see.
- How to build a cover letter fast with our professional Cover Letter Builder .
- What a cover letter template is, and why you should use it.
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Front desk receptionist cover letter sample.
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I am writing to express my interest in the Front Desk Receptionist position at [Organization Name]. After reading the job description, I am confident that my qualifications and experience make me an ideal candidate for the role.
I am a professional and customer-oriented individual with 5 years of experience in administrative and customer service roles. I have extensive experience in providing front desk reception services, including greeting and assisting visitors, fielding phone calls, and performing clerical tasks. I am highly organized and have a strong attention to detail, which allows me to effectively manage multiple tasks at once, prioritize tasks, and maintain accuracy. Additionally, I have excellent verbal and written communication skills that allow me to interact effectively with customers and co-workers.
I have a proven track record of providing excellent customer service and always strive to exceed customer expectations. I am passionate about providing a positive customer experience and have been commended for my professionalism, efficiency, and friendly demeanour. I am also comfortable with technology and am well-versed in a variety of computer applications, including Microsoft Office.
Please find attached my resume, which further outlines my qualifications and experience. I believe I have the right skills and attributes to be a valuable asset to your team. I am confident that I can make a positive contribution to your organization and I look forward to discussing my candidacy further.
Thank you for your time and consideration.
Sincerely, [Your Name]
Why Do you Need a Front Desk Receptionist Cover Letter?
- A Front Desk Receptionist cover letter is an important part of the job application process. It serves as an introduction to the employer and provides a brief overview of your skills and qualifications.
- The cover letter gives you the opportunity to highlight your most relevant qualifications and experiences, which can be used to showcase your value to the employer.
- It is also a way for you to demonstrate your enthusiasm and interest for the job, and to demonstrate that you have the necessary skills to succeed in the role.
- Your cover letter should be tailored to the job you are applying for and should focus on how you can contribute to the organization's success. It should demonstrate your knowledge of the company, its values, and its goals.
- A strong cover letter will also help to ensure that your resume stands out from the rest, and will help you to make a great first impression on potential employers.
A Few Important Rules To Keep In Mind
- Address the cover letter to the specific hiring manager or recruiter.
- Open the cover letter by introducing yourself and explaining why you are writing.
- Outline your qualifications and experience related to the job.
- Include examples of times you have gone above and beyond in a customer service role.
- Explain why you are the best candidate for the position and how you can make a positive contribution to the company.
- Keep the cover letter brief and to the point.
- Proofread and edit the cover letter carefully before sending.
What's The Best Structure For Front Desk Receptionist Cover Letters?
After creating an impressive Front Desk Receptionist resume , the next step is crafting a compelling cover letter to accompany your job applications. It's essential to remember that your cover letter should maintain a formal tone and follow a recommended structure. But what exactly does this structure entail, and what key elements should be included in a Front Desk Receptionist cover letter? Let's explore the guidelines and components that will make your cover letter stand out.
Key Components For Front Desk Receptionist Cover Letters:
- Your contact information, including the date of writing
- The recipient's details, such as the company's name and the name of the addressee
- A professional greeting or salutation, like "Dear Mr. Levi,"
- An attention-grabbing opening statement to captivate the reader's interest
- A concise paragraph explaining why you are an excellent fit for the role
- Another paragraph highlighting why the position aligns with your career goals and aspirations
- A closing statement that reinforces your enthusiasm and suitability for the role
- A complimentary closing, such as "Regards" or "Sincerely," followed by your name
- An optional postscript (P.S.) to add a brief, impactful note or mention any additional relevant information.
Cover Letter Header
A header in a cover letter should typically include the following information:
- Your Full Name: Begin with your first and last name, written in a clear and legible format.
- Contact Information: Include your phone number, email address, and optionally, your mailing address. Providing multiple methods of contact ensures that the hiring manager can reach you easily.
- Date: Add the date on which you are writing the cover letter. This helps establish the timeline of your application.
It's important to place the header at the top of the cover letter, aligning it to the left or center of the page. This ensures that the reader can quickly identify your contact details and know when the cover letter was written.
Cover Letter Greeting / Salutation
A greeting in a cover letter should contain the following elements:
- Personalized Salutation: Address the hiring manager or the specific recipient of the cover letter by their name. If the name is not mentioned in the job posting or you are unsure about the recipient's name, it's acceptable to use a general salutation such as "Dear Hiring Manager" or "Dear [Company Name] Recruiting Team."
- Professional Tone: Maintain a formal and respectful tone throughout the greeting. Avoid using overly casual language or informal expressions.
- Correct Spelling and Title: Double-check the spelling of the recipient's name and ensure that you use the appropriate title (e.g., Mr., Ms., Dr., or Professor) if applicable. This shows attention to detail and professionalism.
For example, a suitable greeting could be "Dear Ms. Johnson," or "Dear Hiring Manager," depending on the information available. It's important to tailor the greeting to the specific recipient to create a personalized and professional tone for your cover letter.
Cover Letter Introduction
An introduction for a cover letter should capture the reader's attention and provide a brief overview of your background and interest in the position. Here's how an effective introduction should look:
- Opening Statement: Start with a strong opening sentence that immediately grabs the reader's attention. Consider mentioning your enthusiasm for the job opportunity or any specific aspect of the company or organization that sparked your interest.
- Brief Introduction: Provide a concise introduction of yourself and mention the specific position you are applying for. Include any relevant background information, such as your current role, educational background, or notable achievements that are directly related to the position.
- Connection to the Company: Demonstrate your knowledge of the company or organization and establish a connection between your skills and experiences with their mission, values, or industry. Showcasing your understanding and alignment with their goals helps to emphasize your fit for the role.
- Engaging Hook: Consider including a compelling sentence or two that highlights your unique selling points or key qualifications that make you stand out from other candidates. This can be a specific accomplishment, a relevant skill, or an experience that demonstrates your value as a potential employee.
- Transition to the Body: Conclude the introduction by smoothly transitioning to the main body of the cover letter, where you will provide more detailed information about your qualifications, experiences, and how they align with the requirements of the position.
By following these guidelines, your cover letter introduction will make a strong first impression and set the stage for the rest of your application.
Cover Letter Body
Dear Hiring Manager,
I am writing to apply for the position of Front Desk Receptionist at your company. With my experience in customer service and administrative support, I believe I am an ideal candidate for this role.
I have two years of reception experience in a fast-paced office setting, and I am well-versed in the daily routines of a front desk receptionist. I am experienced in handling a variety of tasks, such as greeting visitors, answering phones, managing calendars and scheduling appointments. I am also familiar with customer service best practices and IT systems, which allows me to quickly process requests and provide effective solutions.
In addition to my reception experience, I am highly organized and have attention to detail. I have excellent communication skills and the ability to multi-task efficiently. I am confident that I can provide excellent customer service and administrative support, and I am eager to use my skills to contribute to the success of your organization.
I would welcome the opportunity to discuss my qualifications and experience further in an interview. Thank you for your consideration and I look forward to hearing from you.
The conclusion and signature of a cover letter provide a final opportunity to leave a positive impression and invite further action. Here's how the conclusion and signature of a cover letter should look:
- Summary of Interest: In the conclusion paragraph, summarize your interest in the position and reiterate your enthusiasm for the opportunity to contribute to the organization or school. Emphasize the value you can bring to the role and briefly mention your key qualifications or unique selling points.
- Appreciation and Gratitude: Express appreciation for the reader's time and consideration in reviewing your application. Thank them for the opportunity to be considered for the position and acknowledge any additional materials or documents you have included, such as references or a portfolio.
- Call to Action: Conclude the cover letter with a clear call to action. Indicate your availability for an interview or express your interest in discussing the opportunity further. Encourage the reader to contact you to schedule a meeting or provide any additional information they may require.
- Complimentary Closing: Choose a professional and appropriate complimentary closing to end your cover letter, such as "Sincerely," "Best Regards," or "Thank you." Ensure the closing reflects the overall tone and formality of the letter.
- Signature: Below the complimentary closing, leave space for your handwritten signature. Sign your name in ink using a legible and professional style. If you are submitting a digital or typed cover letter, you can simply type your full name.
- Typed Name: Beneath your signature, type your full name in a clear and readable font. This allows for easy identification and ensures clarity in case the handwritten signature is not clear.
Common Mistakes to Avoid When Writing a Front Desk Receptionist Cover Letter
When crafting a cover letter, it's essential to present yourself in the best possible light to potential employers. However, there are common mistakes that can hinder your chances of making a strong impression. By being aware of these pitfalls and avoiding them, you can ensure that your cover letter effectively highlights your qualifications and stands out from the competition. In this article, we will explore some of the most common mistakes to avoid when writing a cover letter, providing you with valuable insights and practical tips to help you create a compelling and impactful introduction that captures the attention of hiring managers. Whether you're a seasoned professional or just starting your career journey, understanding these mistakes will greatly enhance your chances of success in the job application process. So, let's dive in and discover how to steer clear of these common missteps and create a standout cover letter that gets you noticed by potential employers.
- Failing to tailor the cover letter to the job opportunity.
- Making spelling and grammar mistakes.
- Including irrelevant information in the cover letter.
- Not clearly expressing enthusiasm for the job.
- Using a generic salutation.
- Not conveying how the applicant can benefit the company.
- Using overly complex language.
- Not utilizing keywords from the job listing.
- Not addressing the cover letter to a specific person.
- Not proofreading the cover letter.
Key Takeaways For a Front Desk Receptionist Cover Letter
- Highlight your customer service skills and experience.
- Demonstrate your ability to be a team player.
- Showcase your excellent communication skills.
- Emphasize your organizational skills.
- Detail your ability to multitask.
- Mention any relevant technical skills.
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Example Cover Letter for Receptionist
In this post, receptionist cover letter example.
In this post Show
Get noticed and hired using this receptionist cover letter example. Learn what you need to know to make your cover letter stand out from the crowd.
When you start writing your cover letter for a receptionist job, you need to consider the key skills and qualities sought after by hiring managers.
For a career as a receptionist, highly valued skills consist of Excel knowledge, strong communication skills, and organisational skills. It is crucial to emphasise these particular attributes as well as any relevant work experience or unique accomplishments or qualifications that you possess. You must relate all your relevant skillset and qualifications to the job posting to highlight your fit for the role and increase your chances of receiving a job interview.
Below is a cover letter template, for a receptionist position. It could easily be applied to similar roles such as administrative support, front office staff, medical receptionist, office assistant, and many more.
Receptionist Cover Letter Template
This template is created for receptionist roles. All you need to do is input your own information!
Once you’ve downloaded and edited your cover letter, make sure to save it with a new name (try: <Your name> Cover Letter — <Position you’re applying for>). Then, export the document as a PDF and you’re ready to submit it.
[Your full name] [Your phone number] [Your email] [Your address, city, state, postcode] [Your LinkedIn]
[Hiring Manager’s Name] [Company Address, City, State] [Phone number] [Email address]
Dear [Hiring Manager],
RE: <insert role title> position
I am writing to you in response to your company’s XXXX job posting. I am delighted to apply for such a position, as I already possess many years of experience in a variety of administrative roles. I am confident that I possess the desired skill set and the necessary qualifications to be a perfect fit for this role.
I am a highly motivated and friendly person, and I have been trained to deliver within high-pressure headlines consistently. I have overseen the internal and external office communication and facilitation of meetings. I also maintain a strong communication skillset as I regularly follow up with clients in an approachable manner, and I am familiar with many receptionists’ organisational software and phone systems used.
I am a highly motivated person that is always using critical thinking and problem solving to help other team members in the office. I have long been an enthusiast of your firm, so I would love the opportunity to come and work for you.
I would like to discuss your XXXX position in detail and would be happy to come in for an interview at any time that’s convenient for you. Thank you for your time and consideration. I look forward to hearing back from you.
Note: Be sure to include all relevant contact information and personal data for the recruiter/hiring manager.
A perfect cover letter for an administrative job will highlight all your relevant skills and qualifications tailored to your administrative position. These cover letter tips should make your job application stand out from the crowd. Be sure that your administrative resume and cover letter match to ensure transparency in your job application.
The job search can be hard to navigate, and templates can help you get started. It is imperative, however, that if you do use cover letter or resume templates, to modify it still to ensure it differentiates between another administrative cover letter samples.
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You know you’ve got what it takes to land that front desk receptionist job. Your next step toward getting hired is convincing the hiring manager that you are the best candidate. Your cover letter is an excellent opportunity to do just that. Cover letters are used as a way for hopeful job candidates to make a lasting impression on hiring managers and point out key facets of their character that their resumes might not. When preparing your letter, it is always good to consult things like this professional front desk receptionist cover letter sample to get a feel for how you can tailor your piece to your specific industry.
Professional Front Desk Receptionist Cover Letter Sample
Front desk receptionist cover letter must-haves.
Receptionists are usually a company or organization’s first face; therefore, they must represent the organization and maintain a consistent professional image. In your cover letter, highlight your professionality and dedication to effectively representing companies well. Use a professional yet friendly tone and ensure your letter is free of errors. Carefully read the job description and choose specific requirements or skills to emphasize your experience and abilities throughout your history as an employee. Use this professional front desk receptionist cover letter sample to guide you during the process of creating a piece that is short, specific, and to the point, while avoiding repeating your resume information.
Best Action Verbs for a Front Desk Receptionist Cover Letter
Just like in the professional front desk receptionist cover letter sample, use action words to really describe yourself, such as represented, arranged, organized, communicated, coordinated, solved, maintained, responded, clarified, and resolved.
Cover Letter Text
Dear Mark Smith,
You are looking for a front desk receptionist with experience and dedication to serving and helping clients and customers. With outstanding organizational and communication abilities, I will truly be an asset to your company. The job posting for this front desk receptionist position highlights multitasking, technical, interpersonal, and problem-solving abilities. I have 10 years of customer service experience and five years’ worth working as a receptionist. I am well versed when it comes to speaking on the phone, directing calls, coordinating activities in the office, and arranging appointments. I have been developing my communication skills for quite a while now, and I know how to put them to good use. When things get busy, I calmly handle multiple responsibilities at once to ensure efficiency. I am prepared to take on a new and challenging position and learn when needed. You will not be disappointed with my performance. I am someone who is willing to help when and where I am needed, even if it requires me going above and beyond my typical duties. I am flexible in availability and will be able to fill in as necessary. I appreciate your time and consideration.
Receptionist Cover Letter Examples and Writing Tips
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Hard Copy vs. Email Format
- Receptionist Cover Letter Sample
- Email Receptionist Cover Letter
If you're applying for a job as a receptionist , take some time to write a strong cover letter—doing so could help you land an interview .
Your cover letter should emphasize your organization and communication skills, along with other common receptionist skills in your cover letter.
You should also highlight any specific skills called for in the job description, such as familiarity with industry terminology, or expertise in Microsoft Office or QuickBooks . Doing this will help your cover letter demonstrate to the employer that you have the skills required for the job.
Looking for inspiration on how to get started? Get tips on what to write, as well as how to format and send your receptionist cover letter. Plus, take a look at two sample cover letters for receptionist positions that you can use as a template while writing your own.
Tips for Writing a Receptionist Cover Letter
To get started writing a receptionist cover letter that will impress potential employers, follow these tips:
Follow directions. When applying for receptionist positions online, in person, or by email, you will often be asked to include a cover letter with your resume and possibly some other materials such as a list of references and a general application. Be sure to read the job posting carefully, and include only the materials they request at a given time.
If you are asked to submit a cover letter, follow all directions carefully. Send the letter in the correct format to the correct person.
As a receptionist, you will need to follow instructions and pay attention to detail, so it's important to display these skills in your application.
Use keywords. Tailor your cover letter to the specific job you are applying for. A great way to do that is to include keywords from the job listing in your cover letter. Reread the job listing , and circle any skills or qualifications that are important for the job. If you have those skills, include them in your cover letter. This will show the hiring manager, at a glance, that you are right for the job.
Provide examples. When you say that you have a particular skill or experience, prove it by providing a specific example. For instance, if you say that you have strong organizational skills, mention how you helped reorganize the filing system at your last job, and how this increased efficiency in the office. Specific examples show the hiring manager that you really have what it takes.
Highlight relevant experience. Wherever possible, share skills, accomplishments, and experience that match with the employer's needs. You'll also want to quantify any accomplishments if possible. For instance, maybe you can say that reorganizing the billing system at work led to 30% fewer late payments. If you do not have experience as a receptionist, think about ways you can show you're still qualified for the role. For instance, maybe you volunteered at a phone bank (which helps show you have strong communication skills).
Edit, edit, edit. Receptionists need to have attention to detail and strong communication skills. Therefore, it is important that you proofread your cover letter for any spelling or grammar errors. One way to show your skills as a receptionist is to write a flawless, error-free cover letter.
If you are sending your cover letter as a hard copy (or email attachment), you need to write your letter in business letter format . Include these items in the following order: your contact information, the date, the company contact information, a business salutation, and the body of your letter. Make sure your letter is left justified.
Your closing will include your handwritten signature followed by your typed signature on a hard copy. If it is an email attachment, just include your typed signature.
The format for an emailed cover letter (where the letter is in the body of the email) is slightly different. You should choose a subject that clearly explains the content of your email, such as the job title you are applying for and your name. Keep it simple: “Medical Receptionist Position – Jane Doe” is clear and to the point.
You do not need to include your contact information, the date, or the employer’s contact information at the top of an emailed cover letter. However, the salutation and the body of the letter will be the same as in a hard copy or attachment.
Your email closing should include your full name followed by your phone and email information.
Sample Cover Letter for a Receptionist Position
You can use this sample as a model to write a cover letter. Download the template (compatible with Google Docs and Word Online), or read the text version below.
Sample Cover Letter for a Receptionist Position (Text Version)
Chad Applicant 123 Main Street Anytown, CA 12345 555-555-5555 firstname.lastname@example.org
July 30, 2020
Billy Lee Manager ABC Company 123 Business Rd. Business City, NY 54321
Dear Mr. Lee:
I am writing to express my interest in the receptionist job opening at ABC company. I believe my years of work experience as a receptionist, as well as my communication and technological skills, make me an ideal fit for the position.
I have several years of receptionist experience, including working in a busy work environment with multiple phone lines and a large professional staff. I can therefore handle the bustling environment of a large of office such as yours.
I have strong written and oral communication skills. At my current job, I greet about twenty-five to fifty clients per day, answering questions about the company and directing people to the correct offices. I also call dozens of clients per day to confirm appointments, and send emails every day to clients.
I have experience with a variety of software programs, including Microsoft Office and QuickBooks. I am also comfortable using multiple scheduling platforms, including MindBody and Timely. At my current job, I have trained five other employees in our scheduling platform, due to my experience and comfort with the program.
My background and skills make me an excellent candidate for this position. Thank you for your consideration. I look forward to hearing from you to arrange a time to speak in person.
Chad Applicant (signature hard copy letter)
Sample Email Receptionist Cover Letter
Sample email cover letter for a receptionist position.
Subject: Reception Position at Gentle Dental – Jason Martinez
Dear Ms. Rathbarn,
I'm writing to apply for the receptionist position at Gentle Dental, which I saw advertised on JobSearchSite.com. I believe that my positive and professional attitude, as well as my experience working as a receptionist in other medical offices, make me a match for this position.
For the pat five years, I've worked in a medical office, where I've greeted patients, scheduled appointments, and answered patients' questions over the phone. My communication skills are strong, and I'm also skilled at assisting patients who are frustrated by long waits or insurance confusion.
I pride myself on keeping doctors' days running smoothly, and problem-solving when unexpected issues arise. For example, when one doctor was unexpectedly three hours late to work, I quickly called all of his scheduled patients and rearranged their appointments. By the time the doctor arrived at work, I had already rescheduled all of his patients successfully.
Please see my attached resume for more information on my work history, and do not hesitate to be in touch with any questions. Thank you for your consideration and I look forward to hearing from you.
Jason Martinez Phone Number Email Address
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