Presentation templates that inspire you

Check out our curated presentation templates to help jumpstart your next presentation. Explore templates for marketing, sales, pitch decks, education, and more. Each template is ready to use and fully customizable in just a few clicks.

presentation templates

All Presentation Templates

Created, curated and designed by presentation experts. Use these modern go-tos easily and often.

Team Bulletin Presentation Template

Learn how Beautiful.ai’s team bulletin presentation template can help teams communicate important updates and stay connected.

Influencer Media Kit Template

Learn how Beautiful.ai’s influencer media kit template can help influencers and content creators land the brand partnership and get more collaborations.

Total Addressable Market (TAM) Presentation Template

Learn how Beautiful.ai’s total addressable market (TAM) presentation template can help businesses identify the demand for their product or service.

KPI Marketing Report Template

Learn how Beautiful.ai’s KPI marketing report presentation can help your team identify strengths and weaknesses in your marketing strategy.

Trade Show Presentation Template

Learn how Beautiful.ai’s trade show presentation template can help teams take their exhibit to the next level and grab the attention of attendees.

Sales Battlecard Presentation Template

Learn how Beautiful.ai’s sales battlecard presentation template can help sales teams position themselves against competitors in the sales cycle.

Real Estate Presentation Template

Learn how Beautiful.ai’s real estate presentation template can help agents showcase the selling points of a listing to potential buyers.

Discord Rebrand Presentation Template

Learn how Beautiful.ai’s rebrand presentation can help your team introduce your new brand image to key stakeholders.

Figma Rebrand Presentation Template

Spotify rebrand presentation template, seo competitor analysis report presentation template.

Learn how Beautiful.ai’s competitor analysis report template can help you define where your SEO efforts are winning and where they’re falling short.

Key Account Management (KAM) Template

Learn how Beautiful.ai’s key account management (KAM) presentation template can help teams establish a lasting relationship with their most valuable accounts.

30-60-90 Presentation Template

Learn how Beautiful.ai’s 30-60-90 template can help you plan a new employee's first 3 months onboard

Mixpanel Pitch Deck

Mixpanel is a business analytics company that helps measure user engagement and retention. We took a look at Mixpanel’s original pitch deck to look for ways to improve the design.

OKR Presentation Template

Learn how Beautiful.ai’s OKR template can help leadership set goals and expectations to improve team processes.

Year End Employee Review Presentation Template

Learn how Beautiful.ai’s year end employee review template can help managers and employees connect on performance expectations and accomplishments.

Social Media Audit Presentation Template

Learn how Beautiful.ai’s social media audit template can help you take inventory of your social media accounts and analyze what’s working.

Company Culture Presentation template

Beautiful.ai’s company culture presentation helps you define and share team values for a more balanced workplace.

Press Kit Presentation Template

Beautiful.ai’s press kit template helps you compile your company information that a media contact may request if they were to cover you in their publication or news outlet.

DMAIC Presentation Template

Learn how Beautiful.ai’s DMAIC can help you increase quality through data-driven strategies and processes.

Lean Coffee Presentation Template

Learn how Beautiful.ai’s lean coffee template can help you run a structured meeting without a formal agenda..

QA Testing Presentation Template

Learn how Beautiful.ai’s QA testing template can help product teams plan for and test new releases before a launch.

Feature Planning Presentation Template

Webinar recap presentation template.

Learn how Beautiful.ai’s webinar recap presentation template can act as a follow up for your audience to expand your reach after the webinar.

Agile Workflow Presentation Template

Learn how Beautiful.ai’s agile workflow template can help teams examine their current processes and look for ways to improve them.

Usability Testing Presentation Template

Learn how Beautiful.ai’s usability testing template can help you gauge your customers and their use cases to better improve your product or service.

Budget Review Presentation Template

Learn how Beautiful.ai’s budget presentation template can help you keep your finances on track while scaling your business.

Product Launch Strategy Presentation Template

Learn how Beautiful.ai’s product launch strategy template can help you get your new product off the ground.

Project Management Presentation Template

Learn how Beautiful.ai’s project management presentation template can help you keep projects on track.

Design Sprint Presentation Template

Learn how Beautiful.ai’s design sprint presentation template can help your answer critical business questions and introduce new solutions.

Sales Strategy Presentation Template

Learn how Beautiful.ai’s sales strategy template can help your team achieve your sales goals and close more deals..

Sales Go To Market Presentation Template

Learn how Beautiful.ai’s sales go to market plan template can help your sales team identify market goals and win more deals.

Young Professional Digital Resume Template

A young professional digital resume is an interactive resume to help you stand out to potential employers. Land your first job with our digital resume presentation template.

Project Retrospective Presentation Template

Learn how Beautiful.ai’s project retrospective template can help your team reflect on a completed project and learn from the successes and failures.

Master Thesis Presentation Template

Learn how Beautiful.ai’s master thesis template can help you showcase your knowledge and end your degree program on a positive note.

Scope of Work Presentation Template

A scope of work presentation is a comprehensive agreement to the work being performed in a particular job or project. Onboard teams more seamlessly with our scope of work presentation template.

Shopify Pitch Deck

Shopify created a global commerce operating system that enables merchants of all sizes to sell to anyone, anywhere. We took a look at Shopify’s original pitch deck to look for ways to improve the design.

Brand Guidelines Presentation Template

A brand guidelines presentation is an interactive guide to help teams stay visually consistent across multiple campaigns. Get the whole team aligned with our brand guidelines template.

Mood Board Presentation Template

A mood board presentation is a compilation of images and words to represent ideas for a project or business. Put your inspiration in one place with our mood board presentation template.

Quarterly Project Update Template

A quarterly project update presentation is crucial for team collaboration and progress. Nail project management with our quarterly project update presentation template.

Performance Review Presentation Template

Learn how Beautiful.ai’s performance review template can help you engage your team and set them up for success.

Marketing Communication Plan Template

A marketing communication plan can help your team strategize to reach your target market. Use our marketing communication plan presentation template to nail your deck.

Digital Resume Presentation Template

A digital resume is an interactive resume to help you stand out to potential employers. Land the job with our digital resume presentation template.

Slack Presentation

Slack is a crucial tool for cross-team collaboration for many organizations. We took a look at Slack’s original pitch deck to look for ways to improve the

Project Plan Template

The starting point for any project is a great plan. Our project plan template can help you and your team secure success in your next big endeavor.

Project Status Report Template

Tap into our project status report template to create weekly presentations and keep your entire team up-to-speed about your highest-priority projects.

Product Roadmap Template

Need to create a product roadmap? Start here with our customizable product roadmap template to impress leaders, investors, development teams, and more!

Research Project Template

Nail your next research project proposal and get the support you need with our fully customizable research project template. Get started in minutes!

PhD Defense Template

A dissertation or thesis is the finale to your postgraduate work, and your PhD defense is the finale to your thesis. Hit it out of the park with our PhD defense template.

Small Business Plan Template

Get funding and build partnerships with our small business plan template. A solid company strategy deserves an engaging layout.

Customer Profile Presentation Template

Pinpoint the best marketing segments for your brand and qualify leads with our streamlined customer profile template.

Product Proposal Presentation Template

Seize opportunities by showcasing your product idea in our product proposal template. Visualize the future of your product.

Case Study Presentation Template

Convert clients and showcase your success with our case study presentation template. A thoughtful case study can set your brand above the rest.

Public Relations Pitch Example

Use this public relations pitch example to create your own PR pitch template for your next meeting with a potential client.

Training Presentation Example

Use our training presentation example and template to guide your next training session, coaching session, or webinar.

Influencer Marketing Proposal Template

Use an influencer marketing proposal template to outline, execute, and manage your next influencer marketing campaign.

Competitive Analysis Report Template

Use a competitive analysis report template to evaluate and analyze your competitors’ strengths and weaknesses.

Grant Proposal Presentation Example

Here’s a grant proposal presentation example to help impress potential investors and raise funds for your next project.

Content Marketing Plan Template

Use a content marketing plan template to create, plan and organize a content strategy.

Event Marketing Plan Presentation

Make your next company event a success. Use an event marketing plan template to promote, organize and evaluate your event.

Social Media Report Template

Use a social media report template to present social media findings to your team, upper management, or new clients.

SEO Proposal Template

Stand out from your competitors by using an SEO proposal template to sell your SEO services to potential clients.

Market Research Presentation

Help your organization grow and improve operations with an effective market research presentation.

Digital Marketing Proposal Template

Pitch a new project or reel in potential new clients by using our digital marketing proposal template for your next meeting.

Advertising Presentation

Create a stellar advertising presentation to inform stakeholders and map out your new advertising plan.

Go to Market Strategy Example

Plan out your next product or service launch, brand relaunch, or startup launch with a go to market strategy presentation.

Weekly Report Presentation

Recap the past week’s accomplishments, share current projects, and plan for the week ahead with a weekly report presentation.

SEO Report Template

Use an SEO report template to update your clients, managers, and stakeholders on the performance of SEO campaigns.

All Hands Meeting Template

Host a productive and engaging company-wide meeting using an all hands meeting template.

Employee Handbook Template

Use an employee handbook template to cover everything for new hires: company policies, team members, perks, and more.

Recruitment Presentation

Bring top talent to your organization with a compelling, informative recruitment presentation.

Software Integration Presentation

There’s a lot of moving parts involved in software integration. Keep it all organized with a software integration template.

Social Media Strategy Presentation

A comprehensive, organized social media strategy presentation to show goals, progress, target audience and more.

Budget Proposal Presentation

One of the essential steps in launching a new project or venture is requesting a budget to cover the associated costs. Our template will help you achieve your budget goals.

Year-End Review Presentation

When the year comes to an end, it’s time to reflect on what worked for your business and what didn’t.

Board Meeting Presentation Template

Preparing for your next board meeting? Make an impression by putting together an impactful presentation with this template

Sales Projection Presentation Template

Plan and manage your sales team initiatives in one place. Try the sales plan template.

Operations Plan Presentation Template

Need to keep your team on track towards a goal or objective? Use an operations plan to outline your business strategy.

Marketing Campaign Plan Template

Our templates help marketers quickly showcase creative campaigns, media plans, and forecasting/performance reports to cover all the key areas needed from beginning to end of the marketing process to ensure all stakeholders are up to speed.

Team Stand Up Template

Keep all stakeholder up to speed with our pre-built templates optmized for team meetings and collaboration. From setting the agenda to collaborating on the presentation, you'll be prepared to present with this team stand-up template.

Marketing Plan Template

Create a full-stack marketing plan with this fully customizable marketing plan template.

Company Overview Template

We've geared this Company Overview template specifically for those with younger companies — be it a small, medium or even startup business.

New Hire Onboarding Template

Set your new team members on the right path with our new hire onboarding template. Cover everything new employees need to know from day one and beyond.

Business Plan Presentation Template

Whether you’re looking to fund your own small business, or looking to raise money from investors, this business plan template will give you a headstart

Creative Portfolio Template

First impressions matter. This Creative Portfolio template was crafted especially for creatives, to simplify the prep work involved and present your qualifications in a clear and visually stunning framework.

HR Benefits Template

Get a head start on your open enrollment presentation prep with our curated HR Benefits template and break down the most important information and dates for your new employees.

Pitch Deck Makeovers

Pitch decks for the world’s leading brands, redesigned in Beautiful.ai

Series B Presentation Template

Learn how Beautiful.ai’s Series B presentation template can help startups and small businesses secure additional funding to continue to scale.

Consultant Pitch Template

Learn how Beautiful.ai’s consultant pitch presentation template can help professionals land new clients and grow their business.

Investor Presentation Template

Learn how Beautiful.ai’s investor presentation template can help teams communicate better and build relationships with investors.

Linkedin Pitch Deck

LinkedIn is the world's largest professional network with over 800 million members in more than 200 countries and territories worldwide. We took a look at LinkedIn’s original pitch deck to look for ways to improve the design.

Brex Pitch Deck

Brex is a go-to source for information and data about both private and public companies. We took a look at Brex’s original pitch deck to look for ways to improve the design.

Crunchbase Pitch Deck

Crunchbase is a go-to source for information and data about both private and public companies. We took a look at Crunchbase’s original pitch deck to look for ways to improve the design.

Coinbase Pitch Deck

The popular cryptocurrency platform Coinbase has been drawing the attention of a larger audience recently so we’ve reimagined their presentation deck to help that growing audience better understand the company.

Tesla Pitch Deck

We’ve reimagined a presentation from Tesla to show how one of the world’s most newsworthy companies could be putting their best foot forward with Beautiful.ai.

Quora Pitch Deck Template

The Quora website helps users find answers to questions so we’ve updated their presentation deck to help answer “How to structure a presentation.”

Reddit Presentation Template

The popular site Reddit helps users engage with communities and conversations of varying topics so we’ve revamped their presentation deck to help them create more engagement with their presentations.

Consulting Proposal Presentation Template

Build your customer base while setting client expectations by using our consulting proposal template. Save time and stay on brand by creating a master template for your agency.

Foursquare Pitch Deck

This Foursquare pitch deck shows how simple presentations can persuade investors into action with simple, clean design.

Peloton Pitch Deck

This Peloton pitch deck shows how simple presentations can persuade investors into action with simple, clean design.

Snapchat Pitch Deck

This Snapchat pitch deck shows how simple presentations can persuade investors into action with simple, clean design.

B2B Marketing Plan Template

There are a lot of moving parts in a B2B marketing plan. Use a B2B marketing plan template to focus your marketing strategy and keep it organized.

Investment Proposal Template

Inform and impress potential investors by using an investment proposal template to craft your story.

Tinder Pitch Deck

Valued at over $3 billion, dating app Tinder is one of the most popular apps today. Check out our makeover of the original Tinder pitch deck.

YouTube Pitch Deck Template

In 2005, video-sharing website, YouTube, started with $3.5M in seed funding from investors. Sure, the media platform has seen exponential growth since 2005, but their original pitch deck could have been better considering their creative roots. We made it more visually-appealing in Beautiful.ai.

Dropbox Pitch Deck

You’ve likely used DropBox for saving and sharing files, but 13 years ago MIT students Drew Houston and Arash Ferdowsi were just hoping for a little funding to get their start-up off the ground. The initial pitch deck landed them their $1.2M seed round in 2007, though it left room for improvement. We recreated it in Beautiful.ai.

Facebook Pitch Deck

The 2004 Facebook pitch deck was a media kit used to (successfully) secure potential advertisers. We reworked and refreshed it in Beautiful.ai.

WeWork Pitch Deck

The original WeWork pitch deck secured tons of funding in 2014, but the design left room for improvement. Beautiful.ai gave it a fresh new look.

Notion Pitch Deck Template

Head of Sales at hot tech startup Notion uses this winning sales deck to close deals.

Netflix Pitch Deck

Streaming services giant Netflix released a 125-slide presentation on company culture in 2009. We gave the Netflix pitch deck a modern update.

Buffer Pitch Deck

The original Buffer pitch deck was popular for its transparency and use of numbers. Beautiful.ai gave the design a much-needed makeover.

Airbnb Pitch Deck

This Airbnb pitch deck example shows how simple presentations can share information quickly and effectively through beautiful design.

Uber Pitch Deck

While clearly successful, the original Uber pitch deck needed a little sprucing up. Check out Beautiful.ai’s update to their pitch deck.

Series A Presentation

Raising money from investors for your startup is challenging at any stage and requires a great pitch deck. If you’re unsure where to start, check out our Series A presentation template and get a head start in just a few clicks.

Sales Proposal

Influence your audience into action and make the impact you’ve always wanted in way less time. Let our sales proposal templates guide you every step of the way.

Startup Pitch Deck

A pitch deck is an essential fundraising tool, whether you’re looking to raise $100,000 or $100,000,000. Get a jumpstart on your story with our pre-built pitch deck templates.

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Top 5 Examples of Beautiful Presentation Design

post-featured-image

Posted in Presentations on 17th June 2021

Even if you deliver the most groundbreaking speech during your presentation – if you don’t have engaging slides to accompany what you’re saying, it will be hard for your presentation to impact an audience to its full potential. Browsing through examples of beautiful presentation design can give you a great inspiration boost before you begin designing your own.

There have been many studies performed to confirm the power of visual learning. According to Visual Teaching Alliance , approximately 65% of people are visual learners. They say that 90% of information that comes to the brain is visual.

It has been proven that visual displays affect learners on a cognitive level. It is more stimulating and increases memory retention.

However getting the perfect balance of interesting infographics, stylish typography, appropriate content and clean, minimalist design is not easy.

Here is our top 5, hand-picked selection of beautiful presentation designs to inspire you:

This slideshare from Garr Reynolds guides you through some useful before and after examples, explaining how to create professional presentation slides. The cleaner and more minimalist the layout, the better.

Digital Surgeons have created these attractive slides on “Creating Powerful Customer Experiences,” which combine a perfect mix of colours, engaging infographics and informative text .

Using appropriate and creative typography should never be overlooked. It is a hugely important factor when designing engaging and unique presentations for a certain brand. The style, size and colour are all key. Displaying the appropriate font in your slides can significantly set the tone for your whole presentation before you even begin.

The slideshare below gives wonderful tips on the importance of typography through simple, eye-catching slides – including using effective contrast in text, line spacing and text colour.

Instead of using common bullet points , (that are really not the most exciting or original format to describe your points) these 13 tips from Melissa Milloway are a fantastic alternative.

The style, quality and layout of photographs and videos embedded in a presentation also play a large role. The level of impact and influence you can potentially have on an audience is greatly increased if this is done right.

The slideshare below is a great example of how to effectively use your photography and create strong visuals so your audience will remember your presentation long after you’ve presented to them.

For more inspiration, check out this presentation showcase for professional and dynamic templates created for businesses.

We hope these examples have spruced up your ideas in designing fresh, beautiful and memorable slides that your audience will love.

Have you seen a presentation that has truly resonated with you? Please do share it with us through the comments below.

For more information, contact us via [email protected] .

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17 PowerPoint Presentation Tips to Make More Creative Slideshows [+ Templates]

Jamie Cartwright

Published: August 16, 2023

Creating a great PowerPoint presentation is a skill that any professional can benefit from. The problem? It’s really easy to get it wrong. From poor color choices to confusing slides, a bad PowerPoint slideshow can distract from the fantastic content you’re sharing with stakeholders on your team.

powerpoint tricks

That’s why it’s so important to learn how to create a PowerPoint presentation from the ground up, starting with your slides. Even if you’re familiar with PowerPoint, a refresher will help you make a more attractive, professional slideshow. Let’s get started.

How to Make a PowerPoint Presentation

  • Presentation Tips

PowerPoint Design

I like to think of Microsoft PowerPoint as a test of basic professional skills. To create a passing presentation, I need to demonstrate design skills, technical literacy, and a sense of personal style.

If the presentation has a problem (like an unintended font, a broken link, or unreadable text), then I’ve probably failed the test. Even if my spoken presentation is well rehearsed, a bad visual experience can ruin it for the audience.

Expertise means nothing without a good PowerPoint presentation to back it up. For starters, grab your collection of free PowerPoint templates below.

presentation is beautiful

10 Free PowerPoint Templates

Download ten free PowerPoint templates for a better presentation.

  • Creative templates.
  • Data-driven templates.
  • Professional templates.

You're all set!

Click this link to access this resource at any time.

Tell us a little about yourself below to gain access today.

No matter your topic, successful PowerPoints depend on three main factors: your command of PowerPoint's design tools, your attention to presentation processes, and your devotion to consistent style. Here are some simple tips to help you start mastering each of those factors, and don't forget to check out the additional resources at the bottom of this post.

A presentation is made up of multiple slides, let's delve deeper into PowerPoint's capabilities.

Getting Started

1. open powerpoint and click ‘new.’.

If a page with templates doesn‘t automatically open, go to the top left pane of your screen and click New. If you’ve already created a presentation, select Open then double-click the icon to open the existing file.

presentation is beautiful

powerpoint presentation: types of fonts

That said, you can still use fun and eccentric fonts — in moderation. Offsetting a fun font or large letters with something more professional can create an engaging presentation.

Above all, be sure you're consistent so your presentation looks the same throughout each slide. That way, your audience doesn't become distracted by too many disparate fonts. Check out this example from HubSpot’s company profile templates:

Interested in this presentation template? Download it for free here.

5. Make sure all of your objects are properly aligned.

Having properly aligned objects on your slide is the key to making it look polished and professional. You can manually try to line up your images ... but we all know how that typically works out. You're trying to make sure all of your objects hang out in the middle of your slide, but when you drag them there, it still doesn't look quite right. Get rid of your guessing game and let PowerPoint work its magic with this trick.

Here’s how to align multiple objects:

  • Select all objects by holding down Shift and clicking on all of them.
  • Select Arrange in the top options bar, then choose Align or Distribute .
  • Choose the type of alignment you'd like.

Here’s how to align objects to the slide:

  • Select Align to Slide .
  • Select Arrange in the top options bar again, then choose Align or Distribute .

6. Use "Format Object" to better control your objects' designs.

Format menus allow you to do fine adjustments that otherwise seem impossible. To do this, right-click on an object and select the Format Object option. Here, you can fine-tune shadows, adjust shape measurements, create reflections, and much more. The menu that will pop up looks like this:

powerpoint presentation: format object pane

Although the main options can be found on PowerPoint’s format toolbars, look for complete control in the format window menu. Other examples of options available include:

  • Adjusting text inside a shape.
  • Creating a natural perspective shadow behind an object.
  • Recoloring photos manually and with automatic options.

7. Take advantage of PowerPoint's shapes.

Many users don’t realize how flexible PowerPoint’s shape tools have become. In combination with the expanded format options released by Microsoft, the potential for good design with shapes is readily available. PowerPoint provides the user with a bunch of great shape options beyond the traditional rectangle, oval, and rounded rectangle patterns.

Today’s shapes include a highly functional Smart Shapes function, which enables you to create diagrams and flow charts in no time. These tools are especially valuable when you consider that PowerPoint is a visual medium. Paragraphing and bullet lists are boring — you can use shapes to help express your message more clearly.

8. Create custom shapes.

When you create a shape, right click and press Edit Points . By editing points, you can create custom shapes that fit your specific need. For instance, you can reshape arrows to fit the dimensions you like.

Another option is to combine two shapes together. To do so, select the two shapes you’d like to work with, then click Shape Format in the top ribbon. Tap Merge Shapes .

You’ll see a variety of options.

  • Combine creates a custom shape that has overlapping portions of the two previous shapes cut out.
  • Union makes one completely merged shape.
  • Intersect builds a shape of only the overlapping sections of the two previous shapes.
  • Subtract cuts out the overlapping portion of one shape from the other.
  • Fragment will split your shape into different parts depending on where they overlap.

By using these tools rather than trying to edit points precisely, you can create accurately measured custom shapes.

9. Crop images into custom shapes.

Besides creating custom shapes in your presentation, you can also use PowerPoint to crop existing images into new shapes. Here's how you do that:

  • Click on the image and select Picture Format in the options bar.
  • Choose Crop , then Crop to Shape , and then choose your desired shape. Ta-da! Custom-shaped photos.

10. Present websites within PowerPoint.

Tradition says that if you want to show a website in a PowerPoint, you should just create a link to the page and prompt a browser to open. For PC users, there’s a better option.

Third party software that integrates fully into PowerPoint’s developer tab can be used to embed a website directly into your PowerPoint using a normal HTML iframe. One of the best tools is LiveWeb , a third-party software that you can install on your PowerPoint program.

By using LiveWeb, you don’t have to interrupt your PowerPoint, and your presentation will remain fluid and natural. Whether you embed a whole webpage or just a YouTube video, this can be a high-quality third party improvement. To install the add-on, simple head to the LiveWeb website and follow the instructions.

Unfortunately, Mac users don’t have a similar option. A good second choice is to take screenshots of the website, link in through a browser, or embed media (such as a YouTube video) by downloading it directly to your computer.

11. Try Using GIFs.

GIFs are looped animated images used to communicate a mood, idea, information, and much more. Users add GIFs to PowerPoints to be funny or quickly demo a process. It's easy to add GIFs to your slides. To do so, simply follow these steps:

  • Download and save the GIF you want.
  • Go to the slide you want the GIF on.
  • Go to the Home tab, and click either Insert or Picture .
  • From the Picture drop-down menu, choose Picture from File .
  • Navigate to where you saved your GIF and select it. Then, choose Insert .
  • It will play automatically the moment you insert it.

PowerPoint Process

12. keep it simple..

PowerPoint is an excellent tool to support your presentation with visual information, graphics, and supplemental points. This means that your PowerPoint should not be your entire presentation. Your slides — no matter how creative and beautiful — shouldn't be the star of the show. Keep your text and images clear and concise, using them only to supplement your message and authority.

If your slides have dense and cluttered information, it will both distract your audience and make it much more likely that you will lose their attention. Nothing in your slides should be superfluous! Keep your presentation persuasive by keeping it clean. There are a few ways to do this:

  • Limit bullet points and text.
  • Avoid paragraphs and long quotes.
  • Maintain "white space" or "negative space".
  • Keep percentages, graphs, and data super basic.

13. Embed your font files.

One constant problem presenters have with PowerPoint is that fonts seem to change when presenters move from one computer to another. In reality, the fonts are not changing — the presentation computer just doesn’t have the same font files installed . If you’re using a PC and presenting on a PC, then there is a smooth workaround for this issue.

Here’s the trick: When you save your PowerPoint file (only on a PC), you should click File , then Options, then open up the Save tab. Then, select the Embed fonts in the file check box under Preserve fidelity when sharing this presentation . Now, your presentation will keep the font file and your fonts will not change when you move computers.

The macOS PowerPoint version has a similar function. To embed your fonts on a Mac, do the following:

  • Open up your presentation.
  • On the top bar, click PowerPoint , then click Preferences .
  • Under Output and Sharing , click Save .
  • Under Font Embedding , click Embed fonts in the file.

14. Save your slides as a PDF file for backup purposes.

If you’re still scared of your presentation showing up differently when it’s time to present, you should create a PDF version just in case. This is a good option if you’ll be presenting on a different computer. If you also run into an issue where the presenting computer doesn’t have PowerPoint installed, you can also use the system viewer to open up the PDF. No laptop will ever give you trouble with this file type.

The only caveat is that your GIFs, animations, and transitions won’t transfer over. But since the PDF will only work as a backup, not as your primary copy, this should be okay.

To save your presentation as a PDF file, take the following steps:

  • Go to File , then click Save as …
  • In the pop-up window, click File Format.
  • A drop-down menu will appear. Select PDF .
  • Click Export .

You can also go to File , then Export , then select PDF from the file format menu.

15. Embed multimedia.

PowerPoint allows you to either link to video/audio files externally or to embed the media directly in your presentation. You should embed these files if you can, but if you use a Mac, you cannot actually embed the video (see note below). For PCs, two great reasons for embedding are:

  • Embedding allows you to play media directly in your presentation. It will look much more professional than switching between windows.
  • Embedding also means that the file stays within the PowerPoint presentation, so it should play normally without extra work (except on a Mac).

Note: macOS users of PowerPoint should be extra careful about using multimedia files.

If you use PowerPoint for Mac, then you will always need to bring the video and/or audio file with you in the same folder as the PowerPoint presentation. It’s best to only insert video or audio files once the presentation and the containing folder have been saved on a portable drive in their permanent folder. Also, if the presentation will be played on a Windows computer, then Mac users need to make sure their multimedia files are in WMV format. This tip gets a bit complicated, so if you want to use PowerPoint effectively, consider using the same operating system for designing and presenting, no matter what.

16. Bring your own hardware.

Between operating systems, PowerPoint is still a bit jumpy. Even between differing PPT versions, things can change. One way to fix these problems is to make sure that you have the right hardware — so just bring along your own laptop when you're presenting.

If you’re super concerned about the different systems you might have to use, then upload your PowerPoint presentation into Google Slides as a backup option. Google Slides is a cloud-based presentation software that will show up the same way on all operating systems. The only thing you need is an internet connection and a browser.

To import your PowerPoint presentation into Google Slides, take the following steps:

  • Navigate to slides.google.com . Make sure you’re signed in to a Google account, preferably your own.
  • Under Start a new presentation , click the empty box with a plus sign. This will open up a blank presentation.
  • Go to File , then Import slides .
  • A dialog box will come up. Tap Upload , then click Select a file from your device .
  • Select your presentation and click Open .
  • Select the slides you’d like to import. If you want to import all of them, click All in the upper right-hand corner of the dialog box.
  • Click Import slides.

powerpoint presentation: importing slides into google slides

When I tested this out, Google Slides imported everything perfectly, including a shape whose points I had manipulated. This is a good backup option to have if you’ll be presenting across different operating systems.

17. Use Presenter View.

In most presentation situations, there will be both a presenter’s screen and the main projected display for your presentation. PowerPoint has a great tool called Presenter View, which can be found in the Slide Show tab of PowerPoint. Included in the Presenter View is an area for notes, a timer/clock, and a presentation display.

powerpoint presentation: using presenter view

For many presenters, this tool can help unify their spoken presentation and their visual aid. You never want to make the PowerPoint seem like a stack of notes that you’re reading off of. Use the Presenter View option to help create a more natural presentation.

Pro Tip: At the start of the presentation, you should also hit CTRL + H to make the cursor disappear. Hitting the "A" key will bring it back if you need it!

Your Next Great PowerPoint Presentation Starts Here

With style, design, and presentation processes under your belt, you can do a lot more with PowerPoint than just presentations for your clients. PowerPoint and similar slide applications are flexible tools that should not be forgotten. With a great template, you can be on your way to creating presentations that wow your audience.

Editor's note: This post was originally published in September 2013 and has been updated for comprehensiveness.

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