- Interface and Basics
Presenter View in PowerPoint 2010 for Windows
Learn about Presenter view in PowerPoint 2010 for Windows. This is the view that allows you to use two displays effectively to deliver your slides in PowerPoint.
Author: Geetesh Bajaj
Product/Version: PowerPoint 2010 for Windows
OS: Microsoft Windows XP and higher
Date Created: August 3, 2011 Last Updated: September 25, 2023
Is Your PowerPoint a Presentation or a Business Report?
Presenter View is a great PowerPoint feature that many users have heard about, and want to use, but most don't know where to begin. Fortunately, this article can be a great beginning. Presenter View is a special view available only on your laptop or the computer you are presenting from, all the while, the secondary output, typically the projected slide is in Slide Show view . One warning though, do not start using Presenter View for the first time in front of a live audience (even though they typically don't see that view). Always test it first and make sure you know how to change settings, when you are comfortable with all these options, you can then go ahead and use Presenter View.
If you have two display outputs such as two monitors or a laptop connected to a projector or LCD, you can opt to show Presenter View in one of the displays while the other continues to show Slide Show view. To use Presenter View, make sure that your computer has multiple monitor capabilities set to display an extended view. So what is extended view? Extended view is where your primary display extends to your secondary display, thus both displays show different areas of your extended desktop. This is the opposite of mirrored view, in which both your primary and secondary displays show the same visual content.
To turn on the Presenter View , choose the Set Up Slide Show option in the Slide Show tab of the Ribbon . Presenter View (see Figure 1 ) is a great way for you to control the view of your presentation with slide thumbnails, navigation controls, and speaker notes at your disposal on one computer (your laptop, for example), while the audience views the notes-free full screen presentation on another display (normally the projection).
Presenter View interface options are explained below:
A. Preview area
This area shows the slide which will be displayed on the projected screen (or the secondary display).
B. Notes pane
This area displays the slide notes for the active slide. You can add slide notes in the Notes pane in Normal view .
C. Navigation buttons
These are four navigation and annotation buttons. These individual buttons (from left to right) are for Previous Slide , Pen , Menu , and Next Slide , a description of these buttons is available on the Slide Show view page.
Here you'll get info about how many slides are contained in the open presentation, the time spent since you started delivering the active presentation, and a clock.
Options in this area allow you to zoom in/out the slide notes.
F. Slide pane
01 07 11 - Views: Presenter View in PowerPoint (Glossary Page)
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What to Do when PowerPoint’s Presenter View Won’t Play Nice
The Presenter View option allows PowerPoint users to show the audience the slide show while giving the presenter a view of upcoming slides, a timer, notes to yourself, and other handy tools. (If you haven’t yet, be sure to give it a try.)
The problem is that every now and then Presenter View doesn’t happen, and the laptop screen only shows the slides. Most people don’t memorize where these controls are, so in this situation, users are often forced to press on without the use of Presenter View. Since this little headache pops up from time to time, it pays to know how to set this option.
Mac users may also need to be sure that their laptop is not set to mirror the displays. To do this, click on the Apple icon in the top-left of the desktop, then click on System and choose Display. Click on the Arrangement tab at the top of that screen and be sure that the check box next to Mirror Displays is un checked.
Of course, Classroom Support is always available to help with this. Call us at 214-768-8888, and we’ll be glad to set it up for you.
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Choose the right view for the task in PowerPoint
You can view your PowerPoint file in a variety of ways, depending on the task at hand. Some views are helpful when you're creating your presentation, and some are most helpful for delivering your presentation.
You can find the different PowerPoint view options on the View tab, as shown below.
You can also find the most frequently used views on the task bar at the bottom right of the slide window, as shown below.
Note: To change the default view in PowerPoint, see Change the default view .
Views for creating your presentation
Normal view is the editing mode where you’ll work most frequently to create your slides. Below, Normal view displays slide thumbnails on the left, a large window showing the current slide, and a section below the current slide where you can type your speaker notes for that slide.
Slide Sorter view
Slide Sorter view (below) displays all the slides in your presentation in horizontally sequenced, thumbnails. Slide show view is helpful if you need to reorganize your slides—you can just click and drag your slides to a new location, or add sections to organize your slides into meaningful groups.
For more information about sections, see Organize your PowerPoint slides into sections .
Notes Page view
The Notes pane is located beneath the slide window. You can print your notes or include the notes in a presentation that you send to the audience, or just use them as cues for yourself while you're presenting.
For more information about notes, see Add speaker notes to your slides .
You can get to Outline view from the View tab on the ribbon. (In PowerPoint 2013 and later, you can no longer get to Outline view from Normal view. You have to get to it from the View tab.)
Use Outline view to create an outline or story board for your presentation. It displays only the text on your slides, not pictures or other graphical items.
To get to a master view, on the View tab, in the Master Views group, choose the master view that you want.
Master views include, Slide , Handout , and Notes . The key benefit to working in a master view is that you can make universal style changes to every slide, notes page, or handout associated with your presentation.
For more information about working with masters, see:
What is a slide master?
Use multiple slide masters in one presentation
Change, delete, or hide headers and footers on slides, notes, and handouts
Views for delivering and viewing a presentation
Slide show view.
Use Slide Show view to deliver your presentation to your audience. Slide Show view occupies the full computer screen, exactly the way your presentation will look on a big screen when your audience sees it.
Use Presenter view to view your notes while delivering your presentation. In Presenter view, your audience cannot see your notes.
For more information about using Presenter view, see View your speaker notes as you deliver your slide show .
Most people reviewing a PowerPoint presentation without a presenter will want to use Reading view. It displays the presentation in a full screen like Slide Show view, and it includes a few simple controls to make it easy to flip through the slides.
The views in PowerPoint that you can use to edit, print, and deliver your presentation are as follows:
Outline view (Available in PowerPoint 2016 for Mac and newer versions)
Master views: Slide, Handout, and Notes
You can switch between PowerPoint views in two places:
Use the View menu to switch between any of the views
Access the three main views (Normal, Slide Sorter, or Slide Show) on the bottom bar of the PowerPoint window
Views for creating or editing your presentation
Several views in PowerPoint can help you create a professional presentation.
Normal view Normal view is the main editing view, where you write and design your presentations. Normal view has three working areas:
Slide Sorter view Slide Sorter view gives you a view of your slides in thumbnail form. This view makes it easy for you to sort and organize the sequence of your slides as you create your presentation, and then also as you prepare your presentation for printing. You can add sections in Slide Sorter view as well, and sort slides into different categories or sections.
Notes Page view The Notes pane is located under the Slide pane. You can type notes that apply to the current slide. Later, you can print your notes and refer to them when you give your presentation. You can also print notes to give to your audience or include the notes in a presentation that you send to the audience or post on a Web page.
Outline view (Introduced in PowerPoint 2016 for Mac) Outline view displays your presentation as an outline made up of the titles and main text from each slide. Each title appears on the left side of the pane that contains the Outline view, along with a slide icon and slide number. Working in Outline view is particularly handy if you want to make global edits, get an overview of your presentation, change the sequence of bullets or slides, or apply formatting changes.
Master views The master views include Slide, Handout, and Notes view. They are the main slides that store information about the presentation, including background, theme colors, theme fonts, theme effects, placeholder sizes, and positions. The key benefit to working in a master view is that on the slide master, notes master, or handout master, you can make universal style changes to every slide, notes page, or handout associated with your presentation. For more information about working with masters, see Modify a slide master .
Views for delivering your presentation
Slide Show view Use Slide Show view to deliver your presentation to your audience. In this view, your slides occupy the full computer screen.
Presenter view Presenter view helps you manage your slides while you present by tracking how much time has elapsed, which slide is next, and displaying notes that only you can see (while also allowing you to take meeting notes as you present).
Views for preparing and printing your presentation
To help you save paper and ink, you'll want to prepare your print job before you print. PowerPoint provides views and settings to help you specify what you want to print (slides, handouts, or notes pages) and how you want those jobs to print (in color, grayscale, black and white, with frames, and more).
Slide Sorter view Slide Sorter view gives you a view of your slides in thumbnail form. This view makes it easy for you to sort and organize the sequence of your slides as you prepare to print your slides.
Print Preview Print Preview lets you specify settings for what you want to print—handouts, notes pages, and outline, or slides.
Organize your slides into sections
Print your slides and handouts
Start the presentation and see your notes in Presenter view
In PowerPoint for the web, when your file is stored on OneDrive, the default view is Reading view. When your file is stored on OneDrive for work or school or SharePoint in Microsoft 365, the default view is Editing view.
View for creating your presentation
You can get to Editing View from the View tab or from the task bar at the bottom of the slide window.
Editing View is the editing mode where you’ll work most frequently to create your slides. Below, Editing View displays slide thumbnails on the left, a large window showing the current slide, and a Notes pane below the current slide where you can type speaker notes for that slide.
The slide sorter lets you see your slides on the screen in a grid that makes it easy to reorganize them, or organize them into sections, just by dragging and dropping them where you want them.
To add a section right click the first slide of your new section and select Add Section . See Organize your PowerPoint slides into sections for more information.
Views for delivering or viewing a presentation
Use Slide Show view to deliver your presentation to your audience. Slide Show view occupies the full computer screen, exactly the way your presentation looks on a big screen when your audience sees it.
Note: Reading View isn't available for PowerPoint for the web files stored in OneDrive for work or school/SharePoint in Microsoft 365.
Most people reviewing a PowerPoint presentation without a presenter will want to use Reading view. It displays the presentation in a full screen like Slide Show view, and it includes a few simple controls to make it easy to flip through the slides. You can also view speaker notes in Reading View.
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Fixed! PowerPoint 2016 Presenter View Not Showing
I purchased a new laptop earlier this year, a pretty sweet Lenovo ThinkPad. The only thing that annoyed me was PowerPoint 2016 wouldn’t show the presenter view. Well I finally got around to tracking down the issue. I found a post in an MSDN forum that was close, but not quite right in the instructions. In fairness the answer was several years old so the interface likely changed in that time.
The issue relates back to the NVIDIA driver. I did see some posts suggesting you uninstall the NVIDIA driver and roll back to an older version, but I didn’t find it necessary to do anything that drastic. Solving it was just a few simple steps.
Next, click on Applications , on the left in the tree view (1). Then, click the Enhancements button in the lower right (2).
Finally, uncheck the box beside “Add PowerPoint slide show extensions”.
Click OK to close the Application Enhancements window, then OK again to close the nView Desktop Manager window.
And that should be it, open PowerPoint, start your slide show, and the presenter view should now appear for you (don’t forget to check Presenter View on in the Slide Show options tab before you start the show).
Note that I’ve only tried this with PowerPoint 2016, although I’m guessing it would likely work with older versions of PowerPoint as well (if it does, leave a comment letting everyone know what version of PowerPoint you were using).
Hopefully this solution will work for you too!
Published by arcanecode
View all posts by arcanecode
11 thoughts on “ Fixed! PowerPoint 2016 Presenter View Not Showing ”
YES!!! Thank you so much. it was driving me crazy.
This was a great tipt! It worked!
Thanks for posting this. Was driving me crazy as well!
THANK YOU !!!!!
That worked. You rock!
Thanks so much
thanks!! this really works. I had been installing and re-installing powerpoint like crazy.
Thank you so much. You saved my sanity
Thank You! I would have never thought to look there! Our problem was the Presenter window was acting as a “pop under”, and we could never find it. Disabling this extremely hidden Nvidia feature fixed our problem also.
Thank you so much
Thanks a lot, this really worked.
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Can't install PowerPoint Viewer (2010) with Office 2010 (x64) installed.
Says "Microsoft PowerPoint Viewer cannot be installed because there are 64-bit Office products installed."
I know it's a bit odd as to why I want to install the Viewer when I have the whole PowerPoint itself.. it's because I'll be showing my presentation on another comouter which doesn't have MS Office and I just need to be sure everything will be okay after I install the Viewer there (I have videos, animation and music across slides and I need to know if they'll work fine on the Viewer when run on another computer).
Anyway, how can I install it in my PC without uninstalling my MS Office?
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Thing is, they say PP 2007 and PP 2010 are highly compatible but I just ran 2007 PowerPoint Viewer and the videos, music over slides and some of the animations didn't work. So it's just a mental thing. I need to check if the 2010 viewer is alright :)
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