Professional Office Assistant Cover Letter Example for 2023

Read for inspiration or use it as a base to improve your own Office Assistant cover letter. Just replace personal information, company application data and achievements with your own.

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Tips to write an office assistant cover letter that stands out

You probably know that cover letters complement resumes and that recruiters just love asking for them. But why are cover letters important?

Well, because they are your chance of telling a story.

And let’s face it – listing different skills and achievements on your resume is essential. But connecting the dots in your cover letter and explaining what’s helped you gain expertise will make you stand out.

Read our proven Office Assistant cover letter tips and examples below.

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Let’s begin by discussing the difference between a cover letter and a resume. The resume is the place where you should list all your hard skills, achievements, and talents.

The cover letter, on the other hand, is your chance to share more about yourself and show who you are.

But what’s the way to grab the reader’s attention? How can you make the hiring manager want to meet you and learn more about you?

Stand out with a strong introduction and an appropriate salutation

Addressing your cover letter to a specific person works in your favor for two reasons: it shows your attention to detail, and it proves that you’ve taken the time to research who the person might be.

However, sometimes this might be much more difficult than expected. On such occasions, we advise you to focus on salutations that go beyond the impersonal “To Whom It May Concern”.

Here’s a brief list of suitable phrases:

  • To the [team you're applying for] Department,
  • Dear Paul Black,
  • Dear Hiring Manager,
  • Dear Ms. Stone

The introduction of your cover letter is the first thing the hiring manager will read. Logically, having a strong introduction is your chance of getting their attention.

In order to do that, you need to get creative. Don’t just do what everyone else’s been doing for years, i.e. writing “I found this job opening on that website and decided to apply”.

Rather, show that you are genuinely excited about the position and the company. You could do that by mentioning your love for the industry or what you can bring to the table.

Combine your soft and hard skills for an unbeatable match!

The resume is the place to list all your hard skills. The Office Assistant cover letter, on the other hand, is the ideal place to emphasize your soft skills and link them to your achievements.

Think about times when your skills have helped you achieve certain goals that seemed too difficult. And don’t worry about admitting some of your weak sides – this is a great way to show recruiters your potential and ability to grow, both professionally and personally.

Looking at the specific job posting requirements could also give you insight on what skills should be included in your resume by all means. This will help you pass applicant tracking systems (ATS) that screen cover letters for keywords before passing them on to recruiters.

Show how passionate you are to join the company

Proving that you’re familiar with the company is a great way to win the recruiter’s heart. It shows that you’ve taken some time for research and that you’re attentive to detail.

What’s more, it will also help you find out the issues at hand. This way, you can link your own skills and qualifications to some potential challenges the company might have to deal with in the future.

Choose the right closing line

The last part of your cover letter should briefly sum up everything you’ve said so far. It should also express your gratitude for the hiring manager’s time and consideration.

The tone of the closing line depends on two things – your personal preference and the company culture. Don’t go for overly creative phrases if the company you’re applying for relies on strictly corporate language.

Traditional lines such as “Looking forward to your reply” are usually considered a safe bet. So when in doubt, stick to them.

Office Assistant cover letter

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Pair your cover letter with a matching resume for guaranteed success

Having a professional Office Assistant cover letter is great, but pairing it with an equally good resume will help you beat luck.

Check out our Office Assistant resume writing guidelines or hire an expert to guide you .

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Office Assistant Cover Letter Example

Show recruiters what you’re made of with an optimized Office Assistant cover letter. Take advantage of our professional example template and how-to guide to learn how to do it yourself now.

RC Team

Resume and Cover Letter Experts

CV template Professional

As an Office Assistant, are you worried that your organizational skills and expertise don’t tell employers the whole story?

By submitting a cover letter you can help take care of that problem!

Cover letters can be beneficial to your application and as an Office Assistant, you can use them to your advantage . In this guide, we’ll go over how you can draft your letter by mentioning:

  • How to write your Office Assistant cover letter introduction
  • Ways to tailor your letter to each company’s needs
  • What to list and what not to list if you are changing fields
  • Skills and certifications that you should add to both your letter and resume

Apart from adding Office Assistant skills and qualifications to your cover letter, it’s also key to include them on your resume. You can use our AI-powered resume builder to help create your application in a few easy steps . 

To help you get started, we’ve come up with a sample Office Assistant cover letter. 

You can use the following example and our writing guide to come up with the perfect structure for your letter. 

Hiring Manager’s name

Company name

Company address

Dear Mr/Ms. [Hiring Manager Name]

I’d like to apply for the Office Assistant role at [Company] as advertised on I am an organized and diligent Business Administration graduate with over 2 years of office administration experience. As you’ll see, I am just the candidate you are looking for.

While working with [Current Company] I’ve been managing the handling of mail within the business in an office with over 200 employees, have gained an expert understanding of Microsoft office tools, and have succeeded in reducing office wastage by 13%. I have built a firm reputation as a reliable and organized member of the organization and as someone that can work flexibly with all teams within the business.

I was also able to exceed expectations set for me on a number of occasions. One example of this was when I successfully assisted with payroll during tax season and completed my duties over 2 days faster than expected.

It would be fantastic if we could meet one day in the near future to discuss more about the opportunity on offer with [Company]. I can be contacted at any time via [Email address] or between 4 pm – 7.30 pm on my personal mobile number [Phone number].

Thank you again for considering my application. I look forward to hearing from you.

Sincerely, Name

Address Phone number Email address

Start Your Office Assistant Cover Letter With a Strong Intro

A cover letter can help grab an employer’s attention, and the introduction will set the tone early. There are a few ways you can show that you are qualified.

If you’re experienced, you should mention how long you’ve been working as an Office Assistant or in similar office jobs. 

If you are an entry-level candidate it’s probably best to bring up how enthusiastic you are to work for the company and your most relevant skills. 

Specifically, you should reference the following topics

  • Highlight relevant skills : Immediately establish your credentials as an Office Assistant by including your organizational and time management skills.
  • Show enthusiasm : Convey your passion for administrative work and supporting office functions.
  • Address the company’s specific needs : Research the company and tailor your introduction accordingly.
  • Mention your years of relevant experience : If you have prior experience as an Office Assistant or in a related role, talk about it briefly.

Here is an example of how it can look:

As an experienced Office Assistant with 5 years of successfully supporting office functions, I bring a proven track record of exceptional document management and multitasking skills to XYZ Company. My passion for administrative work and dedication to ensuring seamless office operations align perfectly with your company’s needs.

How to Address the Employer’s Needs in Your Cover Letter

Crafting a cover letter is more than just showcasing your skills and experiences. It can be used to show your understanding of the employer’s specific needs and how you’re ideally positioned to meet them. 

  • Do your research : First, review the company’s mission, values, and challenges. Demonstrating a grasp of their objectives can set you apart.
  • Specify your relevant skills : Go beyond general skills. Highlight specifics like proficiency in office management software or a knack for improving office efficiency.
  • Show that you can adapt : If transitioning from another field, pinpoint how your previous roles make you adaptable and apt for office tasks.
  • Address any concerns : Address any gaps or missing certifications in your resume upfront. Mention any ongoing relevant training or certifications.

If you can touch on these points you should be able to grab the attention of many employers.

Changing Careers: What to Include and Avoid

Are you completely new to the Office Assistant position or the office environment? You not be sure about what to add to your letter and what to avoid noting. 

If that’s the case take a look below at what you should add to your letter and what you should probably leave out.

What to Mention

Here are different topics you can touch on if you’re changing careers . 

  • Your willingness to learn : Emphasize your eagerness to acquire new skills and adapt to the office environment. Mention any relevant courses or workshops you’ve taken in preparation for the transition.
  • Relevant achievements : Even if they’re from a different field, achievements that showcase your dedication, efficiency, or other relevant traits can be mentioned.
  • Reason for the change : It’s a good idea to provide a brief reason for your career change, especially if it paints you in a positive light. For instance, “Seeking a role where my organizational skills can be more effectively utilized”.
  • Any transferable skills : Adding skills from your previous job that can be applied to an Office Assistant role is also a smart choice. For instance, if you worked in retail, your customer service skills can be valuable in handling clients or stakeholders.

What Not to Mention

There are things you should leave out of your cover letter altogether as they are either not important or could even make you look unprofessional.

  • Negative reasons for changing careers : Avoid discussing conflicts, disagreements, or other negative reasons for leaving your previous job.
  • If you lack experience : Instead of highlighting what you haven’t done, focus on what you bring to the table, such as having relevant skills and certifications . 
  • Salary or benefits : The cover letter isn’t the place to discuss salary expectations, benefits, or job perks unless the employer explicitly asks for it in the job posting.
  • Generic sentences : Avoid generic sentences and details like “I’m a fast learner” without providing specific examples or evidence to back them up.

Certifications to List in Your Office Assistant Cover Letter

If you are an entry-level applicant , you should try to include some certifications in your letter. 

Certifications and training can not only be positive for you as an employee but also give your letter a major boost. 

Here are some certifications that would look great in your letter :

  • Microsoft Office Specialist : Validates proficiency in Microsoft Office tools.
  • Certified Administrative Professional (CAP) : Covers organizational management and technology.
  • Certified Professional Secretary (CPS) : Focuses on administrative functions and management.
  • QuickBooks Certification : Beneficial for handling financial records in smaller firms.
  • Project Management Professional (PMP) : Demonstrates project management and organizational skills.

Review the example below to understand how to easily include any of your titles or courses that you’ve completed.

As a Certified Administrative Professional (CAP) with proficiency in Microsoft Office, demonstrated by my Microsoft Office Specialist (MOS) certification, I am well-equipped to streamline office processes and enhance efficiency within your team.

Essential Office Assistant Skills for Your Cover Letter

Arguably what will impress an employer the most are your skills. If you can sell your skills and how you’ve used them in the past you’ll give yourself a very good shot. 

Here are some key skills that Office Assistants need to be successful: 

  • Document management
  • Meeting coordination
  • Inventory management
  • Data entry accuracy
  • Office software proficiency
  • Travel arrangements
  • Calendar management
  • Report preparation

By adding these skills and your accomplishments using them you’ll have a well-rounded letter . Study the example below to know how you should write in your essential skills.

In my previous role, I efficiently organized and archived over 750 documents. I coordinated an average of 9 meetings per week, ensuring well-prepared agendas and a 95% punctuality rate. Additionally, I took charge of report preparation, producing over 100 detailed monthly reports, which improved departmental decision-making efficiency by 20%.

This example shows how the candidate used document management, meeting coordination, and report preparation. Demonstrate your skills in the same way, and you’ll be getting called in for interviews quickly. 

Coming up with a job-winning application always seems like a major challenge at first. However, no matter your level of experience you can find a way to do it. 

By using tools like our cover letter builder and resume templates you can win over a hiring manager in no time.

Apart from the tools keep the following tips in mind :

  • Create a detailed introduction
  • Explain how you were successful thanks to your skills
  • Add relevant certifications 
  • Avoid unnecessary information 

If you follow the advice in this article there’s a great chance you’ll be back in the office in no time. 

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Office Assistant Resume Sample + How-to Guide for 2023

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You’re an office assistant. 

You perform clerical duties to keep the office running smoothly.

Well, once you get the job…

There are dozens of other applicants in the way.

But how can you persuade the recruiter to choose you, and not them?

Well, you need to show how much of a valuable asset you will be to the office.

This is done by creating a job-winning office assistant resume, which we will take you through in this guide. 

  • An example of a finished office assistant resume that works
  • How to write an office assistant resume that’ll fill up your interview diary
  • How to make a office assistant resume stand out [with top tips & tricks]

Before we get into the details, here’s an office assistant resume example, created with our very own resume builder :

office assistant resume sample

Looks neat, right?! Follow the steps below to create an office assistant resume that get results, just like the above example.

Considering applying for a different position? We can help you craft the perfect new resume - check out our related resume examples here:

  • Administrative Assistant Resume
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  • Bank Teller Resume
  • Banking Resume

How to Format an Office Assistant Resume

Before you can reveal your office assistant skills, you need pick the correct format.

Doing so will allow your best qualities to be seen at glance.

The resume format that we recommend office assistants start with is called “ reverse-chronological” , and it’s for good reason. Essentially, it allows the office manager to immediately see how your skills and experience can help in the office. 

There are two other formats that you may want to try:

  • Functional Resume – If your office skills are stronger than your actual experience, then this resume format is recommended. It’s ideal for those who lack experience in an office setting or who have employment gaps.
  • Combination Resume – Combining both “Functional” and “Reverse-Chronological”, this format focuses both on your office skills AND work experience. In opposition to the functional resume, you may want to use a combination resume if you have previously worked in an office.

Once you’ve chosen a format that suits your specific situation, you need to then organize your resume layout .

Use an Office Assistant Resume Template

An office assistant’s job requires attention to detail on all types of documentation.

As such, you need a professional-looking resume that shows you can walk the walk. 

A cluttered resume with formatting errors just won’t cut it. 

That means avoiding Word, which can result in your resume falling apart with every simple change.

Want to skip formatting issues? Use an office assistant resume template. Any of the following resume templates can be tailored for a perfect office assistant resume.

What to Include in an Office Assistant Resume

The main sections in an office assistant resume are:

  • Work Experience
  • Contact Information

Want to go a step further? You can also add these optional sections:

  • Awards & Certification

Interests & Hobbies

That sounds great, but what do we write for each of these sections? 

Read on to learn how.

Want to know more about resume sections? View our guide on What to Put on a Resume .

How to Correctly Display your Contact Information

Like that important document you need to photocopy, your contact information resume section doesn’t need any creative flare.

However, the information must be kept brief and accurate.

You could create the best office assistant resume ever seen, but if you list the wrong phone number, then your chances of getting an interview are virtually zero. 

The contact information section must include:

  • Professional Title – In this case, “Office Assistant”
  • Phone Number – Check this carefully
  • Email Address – Use a professional email address (firstna[email protected]), not a personal one ([email protected])
  • Location - City/Country
  • Optional - Relevant social media
  • Max Smith - Office Assistant. 101-358-6095. [email protected]
  • Max Smith - Office Hero. 101-3598-6095. [email protected]

How to Write an Office Assistant Resume Summary or Objective

Did you know that recruiters spend less than a minute glancing over each resume?  

This fact highlights the importance of immediately hooking the recruiter.

To do this, use a resume summary or objective .

These are short, powerful paragraphs that introduce the rest of your resume. 

But what is the difference between the two sections?

A resume summary is a 2-4 sentence summary of your professional experiences and achievements.

  • Experienced office assistant seeking to leverage advanced office skills for improved efficiency at Media XYZ. 5+ years of industry experience includes decreasing data entry mistakes by 23%, decreasing negative feedback by 11%, and giving insights into creating paperless office environments.

A resume objective is a 2-4 sentence snapshot of what you want to achieve professionally.

  • Motivated English Literature graduate seeking an office assistant role at Media XYZ. Experience includes temp administrative jobs, which involved data entry, answering phone calls, and filing paperwork. Received praise for consistent positive attitude and willingness to work.

Which resume format should an office assistant choose?

Generally, we recommend going with a summary if you have lots of experience as an office assistant. An objective is more weighted to showing your goals, so is better suited to those who have never worked as an office assistant (graduates, career changers, or those still studying).

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How to Make Your Office Assistant Work Experience Stand Out

The work experience section is where most jobs are won and lost.

You see, it reduces the risk of hiring the wrong person for the job.

After all, recruiters need to be confident that you can do the job.  

Luckily, you can build a job-winning office assistant work experience resume section with just a few tips and tricks.

  • Read the job description to discover what the company requires
  • Note down your most notable achievements
  • Use bullet points to list the achievements that align with the job description

Here’s the best way to structure your work experience section:

  • Position name
  • Company Name
  • Responsibilities & Achievements

Office Assistant

03/2018 - 04/2021

  • Helped action a paperless office environment, which reduced labor hours by an average of 14 hours per month
  • Monitored daily customer emails, which led to an increase in customer retention by 22% from March 2019 to September 2020
  • Input data for all sales orders – decreased errors by 12% compared to the previous office assistant

As you may notice, the above examples focus on the candidate’s achievements, rather than their daily tasks. 

For example, instead of saying:

“Sent emails”

“Monitored daily customer emails, which led to an increase in customer retention by 22% from March 2019 to September 2020”

Now, do you think that the first statement will impress the recruiter?

Of course not!

It shows that you responded to emails, but it doesn’t show the results of your work.

The second statement shows that your work directly improved office-efficiency , which is something the potential employers will LOVE.

What if You Don’t Have Work Experience?

Are you a graduate looking for your first office job?

Or maybe you have experience in an office, but never as an assistant?

Now, you can try to win the recruiter over by pleading your dreams and aspirations…

But that won’t work.

It's a better idea to display any overlapping experiences from your non-office-assistant jobs.

For graduates, you can draw upon any experience from your educational setting. Talk about how you had to meet deadlines, maintain your files, and make photocopies – amongst other things.

Are you a recent graduate? Make sure to check out our student resume guide!

Use Action Words to Make Your Office Assistant Resume POP!

You want your resume to outshine the competition, which means using power words to make your achievements stand out:

  • Facilitated
  • Coordinated

How to Correctly List your Education

Next, it’s time to talk about your education.

There’s nothing too complicated with this section, just simply enter your education history in this format:

  • Degree Type & Major
  • University Name
  • Years Studied
  • GPA, Honours, Courses, and anything else you might want to add

B.A. in Business Administration

Boston State University

Relevant Courses: Business Communications and Academic Skills, Introduction to Work and Organisations, Contemporary Management, Managing Organisations, Management and Strategy, Contemporary HRM

Still need answers? If so, allow us to answer some of the most frequently asked questions:

What if I haven’t completed education yet?

  • Regardless of whether you’re a marketing graduate or still studying, you should still mention every year of education to date

Should I include my high school education?

  • The general rule is to only include your highest education. So, include your high school education if you don’t have a relevant degree

What do I put first, my education or experience?

  • Experiences are the priority, so those go first. If you’re a recent graduate, you will likely need to start with education

Need more advice? Check out our guide on how to list education on a resume .

Top 10 Skills for an Office Assistant Resume

Is the recruiter looking for anything as they glance over your resume?

Well, yes… they want to see the correct office resume skills .

These skills show that you have what it takes to handle any task that comes your way.

You can fill your resume with the best office assistant resume skills by following these simple steps:

  • Look at the job description and other job offers online
  • Highlight all the skills they are looking for
  • List all highlighted skills and any more you can think of

Here are some of the most common office assistant skills:

Hard Skills for an Office Assistant Resume:

  • Microsoft Office
  • Answering phones
  • Office equipment

Soft Skills for an Office Assistant Resume:

  • Communication
  • Reliability
  • Team Player
  • Time Management 

Here’s a more comprehensive list of 100+ must-have skills this year.

What Else Can You Include?

Congrats – you have now covered every essential resume section .

But don’t clock out of the office just yet.

You need your resume to really impress!

Doing a good job at the above sections should be enough to get you shortlisted, but adding extra sections can be the major factor in whether you secure an interview or not.

Awards & Certifications

Have you ever earned an employee of the month award?

Have you completed any courses to improve your office skills?

If you have something to be proud of, make sure to mention it in your resume!

Here are some example:

  • Employee of the Year 2018 – Tiston Inc
  • Microsoft Office Certified Specialist
  • Learning How to Learn – Coursera Certificate
  • Excel Skills for Business – Coursera Certificate

Even though it may not be a requirement on the job description, being able to speak a second language is an impressive skill that could always come in handy. 

As such, feel free to add a language section if you have space.

Rank the languages by proficiency:

  • Intermediate

Next up, a section about what you like to do on the weekend…

You’re likely wondering about the purpose of this section.

Well, it isn’t a vital part of your resume, but it does allow the hiring manager to learn more about you as a person.

So be sure to include your hobbies, especially if you enjoy social activities. 

Here’s which hobbies & interests you may want to mention.

Include a Cover Letter with Your Resume

It’s a common mistake to think that your office assistant resume will work on its own.

Now, a well-written resume will get you onto the shortlist, but including a cover letter creates an unforgettable application that will attract interview after interview. 

You see, a cover letter allows you to start a conversation.

Unlike the pile of resumes on the recruiter’s desk, your application includes a personalized piece of content that shows you’re prepared to go the extra mile.

Here’s how to create an office assistant cover letter that converts:

cover letter structure for office assistant

You should complete the following sections:

Personal Contact Information

Your full name, profession, email, phone number, and location

Hiring Manager’s Contact Information

Full name, position, location, email

Opening Paragraph

It’s no secret that recruiters skim through resumes and cover letters. As such, you need a powerful opening paragraph. Use concise language to mention:

  • The position you’re applying for
  • Your experience summary and best achievement to date

With the recruiter now intrigued to know more, you can get deeper into the following specifics:

  • Why you chose this specific school
  • What you know about the school’s philosophy 
  • How your top skills are relevant to the teaching position
  • Which similar industries or positions have you worked in before

Closing Paragraph

Don’t just end the conversation abruptly, you should:

  • Conclude the points made in the body paragraph
  • Thank the hiring manager for the opportunity
  • Finish with a call to action. This is a great way to continue the conversation. A simple “At your earliest opportunity, I’d love to discuss more about how I can improve office efficiency…” will work.

Formal Salutations

Finish the letter with a professional closer. We would recommend something like “Kind regards” or “Sincerely.”

For more inspiration, read our step-by-step guide on how to write a cover letter .

Key Takeaways

Followed all of the advice above?

Then you may want to get prepared for your upcoming interview...

Let’s quickly summarize everything we’ve learnt today:

  • Format your office assistant resume in the best way. We recommend starting with the reverse-chronological format, and then using a professional content layout
  • Use a resume summary or objective to highlight your best qualities
  • Focus on your best achievements from your work experience, not your daily responsibilities
  • Make your application personal with a convincing cover letter 

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Office Assistant cover letter examples

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You’ve got an impressive array of administrative and transferable skills that make you the ideal candidate for an office assistant.

Now you’ve got to put your communication skills to the test and write an engaging and persuasive cover letter that will grab the recruiter’s attention.

Below, we’ve put together our expert advice to guide you through the writing process, complete with some office assistant cover letter examples.

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Office Assistant cover letter example 1

Office Assistant cover letter 1

Office Assistant cover letter example 2

Office Assistant cover letter 2

Office Assistant cover letter example 3

Office Assistant cover letter 3

The example cover letters here should give you a good general idea on how your Office Assistant cover letter should be formatted and written.

The rest of this guide gives more specific guidance on how to create your own cover letter in this format, and even includes some templates you can copy and paste.

How to write a Office Assistant cover letter

Here’s how to write your own winning Office Assistant cover letter

How to write a cover letter

Write your cover letter in the body of an email/message

When writing your Office Assistant cover letter, it’s best to type the content into the body of your email (or the job site messaging system) and not to attach the cover letter as a separate document.

This ensures that your cover letter gets seen as soon as a recruiter or employer opens your message.

If you attach the cover letter as a document, you’re making the reader go through an unnecessary step of opening the document before reading it.

If it’s in the body of the message itself, it will be seen instantly, which hugely increases the chances of it being read.

Write cover letter in body of email

Start with a friendly greeting

Cover letter address

To kick your cover letter off, start with a friendly greeting to build rapport with the recruiter instantly.

Your greeting should be personable but professional. Not too casual, but not too formal either

Go with something like…

  • Hi [insert recruiter name]
  • Hi [insert department/team name]

Avoid old-fashioned greetings like “Dear sir/madam ” unless applying to very formal companies.

How to find the contact’s name?

Addressing the recruitment contact by name is an excellent way to start building a strong relationship. If it is not listed in the job advert, try these methods to find it.

  • Check out the company website and look at their  About page. If you see a hiring manager, HR person or internal recruiter, use their name. You could also try to figure out who would be your manager in the role and use their name.
  • Head to LinkedIn , search for the company and scan through the list of employees. Most professionals are on LinkedIn these days, so this is a good bet.

Identify the role you are applying for

Now that you have warmed the recruiter up with a friendly greeting, firstly you need to let them know which role you are applying for.

Sometimes a recruitment consultant will be juggling 10 or 10 vacancies, so it’s important to specify which one you are applying to.

Give us much detail as possible (team/department, role title etc.) and paste in the reference number if you have one.

Here are some examples you can use.

  • I am interested in applying for the role of Office Assistant with your company.
  • I would like to apply for the role of Sales assistant (Ref: 40f57393)
  • I would like to express my interest in the customer service vacancy within your retail department
  • I saw your advert for an IT project manager on Reed and would like to apply for the role.

See also: CV examples – how to write a CV – CV profiles

Highlight your suitability

The sole objective of your cover letter is to motivate recruiters into to opening your CV. And you achieve this by quickly explaining your suitability to the roles you are applying for.

Take a look at the job descriptions you are applying to, and make note of the most important skills and qualifications being asked for.

Then, when crafting your cover letter, make your suitability the central focus.

Explain why you are the best qualified candidate, and why you are so well suited to carry out the job.

This will give recruiters all the encouragement they need to open your CV and consider you for the job.

Cover letter tips

Keep it short and sharp

It is best to keep your cover letter brief if you want to ensure you hold the attention of busy recruiters and hiring managers. A lengthy cover letter will probably not get read in full, so keep yours to around 3-6 sentences and save the real detail for your CV.

Remember the purpose of your cover letter is to quickly get recruiters to notice you and encourage them to open your CV, so it only needs to include the highlights of your experience.

Sign off professionally

To round of your cover letter, add a professional signature to the bottom, giving recruiters your vital contact information.

This not only gives various means of contacting you, it also looks really professional and shows that you know how to communicate in the workplace.

Include the following points;

  • A friendly sign off – e.g. “Warm regards”
  • Your full name
  • Phone number (one you can answer quickly)
  • Email address
  • Profession title
  • Professional social network – e.g. LinkedIn

Here is an example signature;

Warm regards,

Gerald Baker Senior Accountant 07887500404 [email protected] LinkedIn

Quick tip : To save yourself from having to write your signature every time you send a job application email, you can save it within your email drafts, or on a separate document that you could copy in.

Email signatures

What to include in your Office Assistant cover letter

Your Office Assistant cover letter will be unique to your situation, but there are certain content guidelines you should stick to for best results.

To attract and entice recruiters, stick with the following key subjects in your cover letter – adapting them to fit your profession and target jobs.

  • Your professional experience – Employers will be keen to know if your experience is suitable for the job you are applying to, so provide a good summary of it in your cover letter.
  • Your qualifications and education – Highlight your most relevant and high-level of qualification, especially if they are essential to the job.
  • The positive impact you have made – Employers love to hear about the benefits you can bring to them, so shout about anything impressive you have done, such as saving money or improving processes.
  • Your reasons for leaving – Use a few words of your cover letter to explain why you are leaving your current job and ensure you avoid any negative reasons.
  • Your availability – Let recruiters know when you can start a new job . Are you immediately available, or do you have a month notice period?

Office Assistant cover letter templates

Copy and paste these Office Assistant cover letter templates to get a head start on your own.

Hello Debbie

I am writing to express my keen interest in the Junior Office Assistant vacancy at Green Giraffe, as advertised on Indeed. As an adaptable and detail-oriented individual with a strong work ethic, I am eager to contribute my skills and enthusiasm to drive your business operations.

Though I am at the beginning of my career, I have acquired foundational knowledge of office procedures, administrative tasks, and preparing meeting materials/agendas through a three-month internship at The Primary First Trust.

I have excellent communication skills, which allow me to professionally interact with colleagues and customers and has resulted in me in aiding the implementation of a filing system that lowered document retrieval time by 30%. Moreover, I played a role in achieving a 95% client response rate within 24 hours and assisted in the completion of five admin projects one day ahead of schedule on average.

Thank you for considering my application. I have attached my CV for your review and can be immediately available for an interview at your request.

Kind regards

Kirsty Brandich

Good day Helen

I am excited to apply for the Office Assistant role at HFC Ltd. With a 6-year successful track record of providing first-class administrative support and exceptional organisational capabilities, I am confident that I can contribute to the smooth functioning of your company.

Throughout my career as an Office Assistant at Imerys Minerals, I have used my skills to carry out clerical tasks, coordinate schedules and projects, and assure seamless office functions. I am proficient in responding to phone calls in a professional manner, managing emails, and maintaining accurate files. My strong attention to detail and ability to multitask have enabled me to thrive in fast-paced office environments, where I cut costs by 15% through strategic vendor negotiations and inventory control.

I pride myself in maintaining a spotless record in handling sensitive and confidential information to guarantee data security/compliance, while expanding my skillset through office-related training programmes, workshops, and seminars.

My CV further outlines my other achievements for your review. Please do not hesitate to reach out to me for an interview, as I am immediately available.

Sheila Weaver

Good afternoon, Eva

I hope you are well. I am writing to you in connection to the available Senior Office Assistant role at Southern Tyre Ltd, as advertised on ZipRecruiter.

During my 10-year career working for Aspect Flooring as an Office Assistant, I have applied my skills in handling complex clerical duties, collaborating with team members in overseeing various office operations, tracking expenses, and supervising junior staff. I always communicate with clients, colleagues, and different departments via email or by phone in a courteous and professional manner. I effectively coordinate schedules, conduct research, and prepare reports for senior executives.

My strategic planning and problem-solving abilities have allowed me to simultaneously manage projects, where I showcased a proven record of implementing workflows which increased overall office productivity by 25%, boosting information sharing among staff by 40% through developing a new internal communication system. In addition, I recommended strategies that led to a 15% reduction in meeting duration and improved time allocation for core tasks.

I appreciate you reviewing my application and can be available for an interview at your convenience.

Jennifer Sheppard

Writing a strong attention-grabbing cover letter is a vital step in landing a good Office Assistant job.

Use the tips, strategies and examples above to get more responses from you job applications and start lining job interview up.

Good luck with your job search!

Office Assistant Cover Letter Example

In order to get an edge over other candidates, avoid drafting a conventional cover letter and think of different ideas of making it creative while sustaining its logic and relevance. You must bring forth your strong points for convincing the headhunter to hire you for the open role. Your Office Assistant Cover Letter should foreground your capability to oversee supply control, client interaction, and managing clerical duties. The Office Assistant Cover Letter Sample provided below is a classic example of a rounded-off cover letter that would further raise the prospects of you getting selected.

The role of an Office Assistant is to deliver clerical support in the company. He assists in preparing reports, managing the files and documents, maintaining and updating data, conveying important details amongst the employees, welcoming the clients, etc.

Office Assistant Cover Letter example

  • Cover Letters
  • Office & Administrative

What to Include in a Office Assistant Cover Letter?

Roles and responsibilities.

A number of the job responsibilities performed by an Office Assistant are mentioned below:

  • Attend the incoming phone calls.
  • Welcoming and greeting clients.
  • Update information in the database.
  • Schedule meetings and appointments.
  • Negotiate with the vendors and restock supplies.
  • Scan, print, photocopy, and fax the documents.
  • Perform other duties as guided by the manager.

Education & Skills

Office assistant skills :.

  • Amazing verbal communication skills in order to communicate with clients and colleagues.
  • Outstanding organization skills to carry out various activities simultaneously such as handling file management systems, communicating with clients, etc.
  • Incredible time management skills to complete the assigned task within the set time frame.
  • Attentiveness to details to ensure completion of paperwork, draft professional email with no spelling errors, accurate data entry, etc.
  • Excellent problem-solving ability to understand and resolve administrative-level issues.
  • Cooperative in nature to provide support to the senior executive.

Office Assistant Educational Requirements:

  • High school diploma or equivalent (required).
  • An associate’s degree in a pertinent stream is preferred.
  • Prior work experience of at least 1 year in a similar job profile.
  • Proficiency with MS Office and other software.
  • Working knowledge of ERP systems and call forwarding systems.

Office Assistant Cover Letter Example (Text Version)

Dear Mr./Ms.,

I would like to express my interest in the open position of Office Assistant with your firm; therefore, I am writing this job application to apply for the same. I have been working in the office support sector for 2+ years. I have excellent knowledge of inventory management, organizing meetings, etc., which makes me a suitable candidate for the job role.

Hereunder is an overview of current job duties for your review:

  • Welcome the clients.
  • Arrange meetings and schedule appointments.
  • Distribute the incoming mails and parcels.
  • Scan, photocopy, print, and fax documents.
  • Perform data entry tasks.
  • Restock the inventory as per the requirements.
  • Conduct other duties as guided by the supervisor.

I am confident that with my remarkable customer care skills, great communication, and outstanding organizational ability, I would be able to surpass your expectations from your next Office Assistant.

Thank you for looking through my job qualifications. I request you to review my resume in order to assess my career specifics, such as prior experience and qualifications. I look forward to having further rounds of discussion.

Best Regards, [Your Name]

Touching upon your educational qualifications and aptitude in paper management and customer interaction would help you get a favorable position. Master the art of drafting a compelling and persuasive resume for yourself with the assistance of our Office Assistant Resume Sample .


Customize Office Assistant Cover Letter

Get hired faster with our free cover letter template designed to land you the perfect position.

Related Office & Administrative Cover Letters

Bilingual Receptionist Cover Letter Example

3 Office Administrator Cover Letter Examples for 2023

Stephen Greet

  • Office Administrator Cover Letter
  • Medical Office Administrator Cover Letter
  • Real Estate Office Administrator Cover Letter
  • Write Your Office Administrator Cover Letter

Every office environment needs to operate efficiently to achieve company goals. With your top-notch abilities to organize schedules and improve administrative processes, you’re the leader every office needs to be successful.

Are your cover letter and complementary office administrator resume showing you’re the organized professional that offices need?

With administrators playing such a significant role in every office’s processes, companies perform in-depth reviews to choose the right applicants to interview. We’ll show you how to stand out with these office administrator cover letter examples that landed plenty of jobs in 2023.

Office Administrator Cover Letter Example


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Office administrator cover letter example

Why this cover letter works

  • Such an approach is more than just cherishing the hiring organization’s accomplishment. By signaling an intrinsic understanding of their product, you infuse relevance and familiarity into your office administrator cover letter, painting a picture of a ready-to-go team player.

Medical Office Administrator Cover Letter Example

Medical office administrator cover letter example

  • White spaces, when balanced with text, are refreshing pauses for the hiring manager reading your masterpiece. As for choosing the perfect template for your piece, ensure everything (including colors) is clean and visually engaging without cluttering.

Real Estate Office Administrator Cover Letter Example

Real estate office administrator cover letter example

  • Think of the above as the “curb appeal” that hints at how both sides could enjoy a win-win by working together. In addition, see how David amplifies his piece’s wow factor by showcasing familiarity with industry-pertinent software like Zillow Premier Agent and AppFolio.

Related cover letter examples

  • Office administrator resume
  • Office manager
  • Office assistant
  • Administrative assistant
  • Executive assistant

How to Write an Office Administrator Cover Letter That Stands Out

Salesperson pops out of computer screen to depict outselling the competition with sales cover letter

Every office has different needs when searching for an administrator. For example, one may be looking for a financial process specialist, whereas another needs a customer service expert.

Tailoring your cover letter to each job’s description is the best way to stand out. That way, whether you need to be proficient in Zendesk, QuickBooks, or Asana, you can customize the skills and experiences you write about based on varying positional needs.

office assistant cover letter cv

Write a greeting and intro that grabs the hiring manager’s attention

While crafting the opening lines of your office administrator cover letter, think about it like you’re writing email correspondence to an important company client. One of the first things you’d want to do is greet a specific person by name to ensure a personal touch. You can often find the name of a hiring manager in the job description or on the company’s website.

Then, as you get into the opening paragraph, you should show your passion for the company’s mission and how your administrative abilities fit in. For example, how you’re eager to use your proficiency in bookkeeping and QuickBooks to help the company achieve organized financial processes.

The opener below falls short since the applicant doesn’t greet anyone by name or get into those essential administrative skills that hiring managers will be looking for.

Lacking important details here!

As an administrative professional with years of experience, I was excited to see your office administrator job opening. I believe I would be a great fit for your team.

The example below does a much better job showcasing the applicant’s evident passion for the administrator role at Valleywise Health while showing how their EHR management and medical coding skills fit in.

Making a direct connection to administrative needs!

Dear Mr. King,

Reflecting on my neighbor’s success in managing her health at Valleywise Health, I realized I could apply my expertise as a medical office administrator to aid others in their health voyage. Driven by a profound sense of compassion and armed with proficiencies in EHR management and medical coding, I’m eager to impact patient-care outcomes at Valleywise Health.

office assistant cover letter cv

Optimize the body of your office administrator cover letter

The body of your cover letter is where you want to let your administrative skills shine.

A great way to show how you’ll be successful on the job is by focusing on job skills the company is seeking and writing about previous work achievements using those abilities. For example, how you implemented a virtual chat customer service system in Zendesk to improve response times by 55%.

Your examples in this section should be based on business metrics whenever possible, such as customer satisfaction scores or reductions in scheduling errors.

A great body paragraph emphasizing administrative skills!

I also helped streamline medical coding and billing operations using Medisoft software at Native Health of Phoenix. This dramatically reduced billing errors and increased revenue collection to 92.3%.

office assistant cover letter cv

Reinforce your abilities while closing out your office administrator cover letter

Consider closing out your cover letter like you’re ending a call with a client. You’d likely thank them for their time and may use a call to action if you’re trying to make a sale or retain their business.

In addition to taking those steps in your cover letter, it’s also a good idea to reinforce your top skills and your connection to the company’s mission you presented earlier. For example, you could write about how you’re passionate about a medical organization’s commitment to a caring patient experience and are eager to use your customer service skills to help.

The example below isn’t hitting the mark since it doesn’t use a call to action or present this office administrator applicant’s specific connection to the company’s mission.

This one’s too generic!

I believe my skills and experiences will make me an ideal fit to be your next office administrator. Thank you for considering me for the role.

Tasha Matthews

The following example provides a much more thorough overview of how the applicant’s analytical and relationship-building skills will help Coldwell Banker achieve its mission of revitalizing Las Vegas Neighborhoods.

An enthusiastic connection to the company’s needs!

The thought of leveraging my analytical skills, proactive communication, and relationship-building to further Coldwell Banker Premier Realty’s mission excites me. I have been an integral part of revitalizing Las Vegas neighborhoods, and my eagerness to continue this journey as your real estate office administrator is profound. I’m enthusiastic about connecting with you to discuss how my experiences and skills might benefit your organization. Thank you very much for your time.

David Hwang

Even if you haven’t worked as an administrator, there are still other ways you can present your abilities. For example, you could write about the customer service or data entry skills you picked up while working as a receptionist. Or relevant education, like a business administration degree, can help you stand out, too.

One page will be the best length. If you’re struggling to narrow it down, try focusing on some of the company’s primary needs. Do they need help with project management? Then, your abilities in tools like Asana or Trello while coordinating assignments may be great to focus on.

Not every company will have their hiring manager’s name listed, so simply beginning with “Dear [name of company] hiring team” still works well in those cases. Then, ensure the rest of your cover letter is specific to job skills each company is looking for, like travel coordination or confidentiality.

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  1. Office Assistant Cover Letter Example and Template for 2023

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