fax cover sheet necessary

Create a fax cover sheet in Word for the web

It's quick and easy to make a fax cover sheet like this while you're online.

Choose one of our fax templates , and open it in Word for the web to make it yours.

To print the fax cover sheet, press Ctrl+P, and wait for the Print dialog.

Note:  If you don't see a Print dialog box, click the link for opening a PDF version of your fax cover sheet. From there, use the PDF program's Print command.

Need more help?

Want more options.

Explore subscription benefits, browse training courses, learn how to secure your device, and more.

Microsoft 365 subscription benefits

Microsoft 365 training

Microsoft security

Accessibility center

Communities help you ask and answer questions, give feedback, and hear from experts with rich knowledge.

Ask the Microsoft Community

Microsoft Tech Community

Windows Insiders

Microsoft 365 Insiders

Was this information helpful?

Thank you for your feedback.

• Copywriting
• Optimization
• Content Marketing
• Email Marketing
• Social Media
• Human Resources
• Entrepreneurship
• Customer Support
• Project Management

• Best Web Hosting Services
• Best Website Builders
• Best Domain Registrars
• Cheap Web Hosting
• VPS Hosting
• Free Web Hosting
• Dedicated Web Hosting
• cPanel Web Hosting
• Reseller Web Hosting
• Shared Web Hosting
• Cloud Web Hosting
• Best Blogging Platforms
• Best Ecommerce Website Builders
• Best Credit Cards for Startups
• Best HR Software
• Best Online Payroll Services
• Best PEO Service Providers
• Best Applicant Tracking Software
• Best Background Check Companies
• Best Conference Call Services
• Best Phone Services for Small Business
• Best Document Management
• Best Remote Access Software
• Best Business Insurance
• Best Accounting Software
• Best Business Credit Cards
• Best Business Checking Accounts
• Compare The Best Time and Attendance Systems
• Compare The Best Recruiting Software
• Compare The Best HR Outsourcing Services
• Compare The Best Cloud Storage Services
• Compare The Best VPN Services
• Compare the Best Business Formation Services
• Compare The Best Business Card Printing Services
• Compare The Best Business Loans
• Compare The Best Online Legal Services
• Compare The Best Billing and Invoicing Software
• Compare The Best Invoice Factoring Companies

• How to Create a Website
• How to Build a Shopify Website
• How to Make Websites Mobile Friendly
• How to Start a Blog
• How to Make Money Blogging
• Types of Blogs
• How to Start an Online Store
• How to Create An Ecommerce Website
• How to Start a Business
• How to Write a Business Plan
• How To Ask For a Review
• How to Repair Your Online Reputation
• Link Building For SEO Starter Guide
• How to Learn SEO

How to Write a Fax Cover Sheet

Effectively sending a fax takes more than just transmitting the pages of the actual document. Without also including a fax cover sheet as page one, you expose yourself to a few easily avoidable risks, like disclosing confidential information, creating uncertainty about the intended recipient or document purpose, or simply appearing unprofessional. 

Luckily, it’s easy to create a fax cover sheet and include one with every fax you send. We’ll show you how.

Write Your Fax Cover Sheet in 3 Easy Steps

If you’re going to send a fax, you want to make sure to include a fax cover sheet with every transmission. The cover sheet makes the who, what, and why about your fax crystal clear to the receiver. A fax cover sheet also serves as a layer of protection for confidential or sensitive documents.

Fax cover sheets are easy to create, and it takes just three steps.

• Decide How You Want to Send Your Fax
• Identify All Essential Cover Sheet Information
• Create A Fax Cover Sheet Template

Ready to level up your faxing game? Let’s get to it.

1. Decide How You Want to Send Your Fax

Today, you have options when it comes to faxing documents. The option you choose dictates how you’ll create a fax cover sheet. 

Use a Traditional Fax Machine

Readers of a certain age surely remember fax machines of old. These are standalone units where you manually type in the recipient’s fax machine telephone number on a keypad, then listen to ringing and the random beeps and hums until your call is connected to the recipient’s fax machine. 

If you haven’t had to fax anything since the early 2000s, you might think those old-fashioned fax machines are obsolete. But you’d be wrong. There are many businesses and organizations that still rely on traditional fax machines to send important documents.

Why? Fax machines can be used without any internet connection, you just need a working telephone line. If your internet connection goes down, you can still fax. Plus, with a traditional fax machine, you don’t have to worry about your physical fax being sent to someone’s spam email folder where it is overlooked. 

Likewise, your faxed documents don’t become part of internet traffic. This eliminates the risk of being intercepted during transmission. And you’ll never question whether your fax was successfully sent, since the confirmation page that prints out at the end offers proof of when, where, and to whom your fax was sent. 

So don’t write off using a traditional fax machine. Depending on your business needs, it may be the preferable way to share important documents with third parties.

Subscribe to an Online Fax Services

Of course, there’s a higher-tech solution for faxing, too. With the advent of online fax services, you can leverage the power of your computer or smartphone to share documents with others–no fax machine or dedicated telephone line needed.

Online fax services offer a number of other benefits, too. They keep all your faxes digitally organized in a single location. They also secure your faxes with 256-bit SSL encryption, the most secure protection publicly available, to keep your information protected as it moves through the cloud.

But one of the biggest features is convenience. With an online fax service, you can send and receive faxes from your computer, tablet, mobile device, and even a fax machine. Yes, that’s right–if you do have a traditional fax machine, it can be incorporated into your online fax service, giving you even more flexibility.

Best of all, online fax services include the option to automatically include a fax cover sheet with every fax you send. You set up your preferred cover sheet options once, and the service takes care of it after that. A fax cover sheet is automatically created for you every time you use the service.

If this type of convenience sounds good to you, check out our comparison guide to the best online fax services . Whether you send just a few faxes each month or are a power faxer, there’s a service that’s perfect for you.

2. Include All Essential Cover Sheet Information

As you create your fax cover sheet, keep in mind that its purpose is to make things crystal clear for the recipient. The more information you include, the better the chance of your document getting to the right person right away.

The information you include also depends on the nature of what you’re sending. Private documents, business contracts, and employment agreements are just a few things that demand a specialized fax cover letter noting the confidential nature of the documents. In some cases, like medical records, specific disclaimer language is required by law.

Basic Information to Include on Every Fax Cover Sheet

No matter what you’re sending, at a minimum your fax cover sheet should include the following:

• Sender’s company info : Display this information clearly to make it easier for the recipient to recognize your fax as a legitimate business communication. 
• Sender’s direct contact information : Include a direct dial telephone number or extension for the fax sender, so they can be quickly contacted with questions or issues related to the fax transmission. 
• Recipient’s name and fax number : Note this on the cover sheet so the fax can be easily sent by anyone and quickly delivered to the correct recipient upon arrival.
• Number of total pages : Include the fax cover page in your total page count so the recipient can verify they received all pages.
• Date of transmission : Include the date you sent the fax so the recipient can easily see when you sent it, no matter when they personally receive it.
• Short message : Explain the purpose of the fax and any special instructions, so the recipient knows why they received it and what they need to do next.

Special Requirements for Confidential Fax Cover Sheets

If you’re faxing anything that contains sensitive or confidential information, you’ll want to be sure that it is clearly noted on your fax cover sheet. While such a notice won’t eliminate the possibility that someone other than your intended recipient will view the information, it does provide a warning, which is the best you can do when sending a fax.

In addition to all the basic information listed above, there are two additional things to include when sending private documents. 

The word CONFIDENTIAL should be prominently displayed on the fax cover sheet. Use a large font and capitalize all letters for maximum impact. The point is to make it easily known that the pages that follow are intended only for the named recipient’s eyes.

A confidentiality clause should also be included, usually at the bottom of the page in smaller font. Again, it isn’t going to eliminate the chance that your fax is viewed by someone other than the receiver, but it at least explains the importance of the confidential materials. You can find many examples of confidentiality clauses, like the one in the example below, by doing a basic Google search.

As a general best practice, you can create a single fax cover sheet that includes these confidentiality notations, and then use the same cover sheet no matter what you fax–confidential or not. Here’s an example of what such a multipurpose sheet might look like.

HIPAA-Compliant Fax Cover Sheets

There’s a separate category of faxes that have special legal requirements for their cover sheets. Any time you transmit a patient’s healthcare information via fax, you’re governed by the Health Insurance Portability and Accountability Act of 1996. This set of U.S. laws is more commonly known as HIPAA.

It’s very important to be HIPAA compliant when sending faxed medical records. Violating HIPAA can result in large fines.

While HIPAA laws themselves don’t spell out exactly how to design a compliant fax cover sheet, there are basic elements that must be included. In addition to the bullet list above, a HIPAA-specific disclaimer is required. This can replace or be in addition to the general confidentiality disclaimer discussed above. 

Here’s an example of what a HIPAA-compliant fax cover sheet might look like.

Now that you know what to include on your fax cover sheet, it’s time to create your own. 

3. Create A Fax Cover Sheet Template

Let me help you streamline all your future faxes. The best way to do that is with a template.

A template helps you avoid reinventing the wheel every time you send a fax and saves you cumulative time and effort.

If you choose to use an online fax service, it should provide a template you can customize. The service will walk you through the process to create your fax cover sheet when you sign up for a plan.

But even if you intend to send most of your faxes through the online service, there still might be an occasion when you need to send something manually on a fax machine. For those situations, you’ll still want to have a fax cover sheet available. 

And if you’re not using an online fax service, you’ll need to create a fax cover sheet on your own. So no matter what, it’s a good idea to design and keep a fax cover sheet template on hand.

Using Google Docs, Microsoft Word, or other word processing software is the fastest and easiest way to create a fax cover sheet template that you can use again and again. You can find and modify these templates in the software’s template library or import a template from a third-party source.

We picked Microsoft Word for this example since they have a very robust library of fax cover letter templates. Here’s how to create a personalized fax cover sheet template.

From the Word main menu, select File > New from Template .

In the search bar, type in Fax to display all the available fax cover sheet templates.

Select the template you prefer, then choose Create .

Edit the template to your specifications, then click File > Save as Template .

Name your new template , then click Save . Note: The default location will be Word’s template directory, and the default file extension will be .dotx . Do not change either of these settings.

Your new template should now appear at the top of the screen anytime you visit the Word start screen, as shown below.

And that’s all there is to it. Once you create a new fax cover sheet template, it will be ready to electronically fill in anytime you need it. Alternatively, you can print a few and keep them close to the fax machine for those last-minute transmissions. 

Final Thoughts About Writing a Fax Cover Sheet

Whether you use an online fax service or still rely on your trusty fax machine, a fax cover letter is an essential part of the faxing process. They’re easy to create and should be included with every transmission you send.

Make sure you include key information on your fax cover sheet and that it is the first page of your fax. This way the person on the receiving end knows exactly what and why they’re getting something from you.

Privacy Overview

• 📠 Guide: Fax Cover Sheet (with template)

Guide: Fax Cover Sheet (with template)

Fax cover sheet template.

Faxes are used worldwide for many purposes to send fax messages or submit paperwork. Regardless of why you are faxing, you need to include a fax cover sheet, so your fax message gets to the intended recipient. To make things easy, we have created a fax cover sheet template, so all you have to do is print it, fill it out, and fax away.

A good fax template makes it easy to assemble your actual fax message, the fax cover page, fax sheet and accompanying documents, and then all that is left if the fax transmission itself.

What is a Fax Transmission?

A fax message works by the sender feeding a document into a fax machine which scans the content and digitizes it. The data is then sent through phone lines and received on the other end by another fax machine. The receiving machine interprets the data and prints a duplicate copy of the original. Fax technology really is quite miraculous when you think about it.

Quick Fax Machine History

The fax machine was invented by Scottish mechanic and inventor Alexander Bain in 1843. He designed his fax machine using the technology from a telegraph machine. His rudimentary version evolved over time, and by the 1980s, faxing became the most popular way to transmit data. High-end models could save and store the last few faxes. Therefore, if you got a paper jam while your fax message was printing, you could re-print it easily.

With email, scanning, and texting, however, faxing has morphed into a virtual process using wireless technology and moving away from phone lines. The original fax message process is much more secure, however, and cannot be hacked, whereas email, texting, and sending fax messages over the internet can be. Either way, you still need a cover sheet template.

Fax Cover Sheet Basics

When thinking about sending a fax message using a fax cover sheet template, you may be wondering:

How do I make a fax cover sheet?

What should a fax cover sheet include?

Where can I get a fax cover sheet?

Do all faxes need a cover sheet?

Should I include a blank page in my cover sheet?

Does the number of pages include the fax cover sheet?

Rest assured, we will answer all of these questions about fax cover sheet templates and more. We have even provided a couple of examples for you to use for free.

Although your fax message does not require a fax cover sheet, it is important to include one. You need to make sure whoever receives the fax routes it to the intended party, and they know who the sender is. The fax cover sheet template does all of this for you.

You can easily create your own fax cover sheet using Word. Microsoft Word includes a bunch of fax cover sheet templates in their collection. You can also create one from scratch or use our free fax cover sheet template and customize it for your own use.

What is Included on a Fax Cover Sheet?

The next big question is what information needs to be included in your fax cover sheet. As the very least you should have:

From: (your name).

Fax: (your fax number).

Phone: (your phone number).

To: (the company or person who is receiving the fax message).

Attn: (the specific person who needs to get the fax).

Fax: (their fax number).

Phone: (their phone number).

Date: (the date you are sending the fax message).

Re: (in regard to, or what the fax message is referencing).

Pages: (number of pages including the fax cover sheet).

Subject/Message: (a note or message to go with the fax explaining the material - think of this section as your fax cover letter).

The top portion of your fax cover sheet should include information about who the fax message is going to and then who the fax is from. You should also include the total number of pages, so the person on the other end knows they received the entire fax and all pages. You should also include a note to explain the fax message and add any additional details necessary to get your message across.

Always place your fax cover sheet template as the first page of a fax so the recipient sees it on top. Do not include any blank pages. Think of your fax cover sheet as a cover letter. You should always use a fax cover sheet when sending fax messages. Not only is it proper protocol, but it also helps your message get to the right person.

Where Can I Get a Fax Cover Sheet Template?

There are many sources online where you can get free downloadable fax cover sheet templates. We have provided two printable fax cover sheet templates in PDF form to make your life easier. It is important to use a fax cover sheet template whenever sending a fax message. You shouldn’t have any trouble locating a fax cover page to use that suits your needs.

What Does a Fax Cover Sheet Look Like?

A fax cover sheet can be plain or fancy. Depending on where you download your free fax cover sheet template, it may include different features. It should at least have the information we listed above on it. It makes sense to split the information up in boxes or sections to make the fax cover sheet as easy to understand as possible.

Many companies like to print their fax cover sheet on letterhead, so it includes their logo and any tag lines. It also makes it easier for the recipient of the fax message to know where it came from.

Additionally, you can include check-off boxes for things like:

Please recycle.

For review.

Please respond.

Please comment.

Please reply.

Types of Fax Cover Sheets

Online you can find a fax cover sheet template for just about any purpose. Some popular ones include:

Basic cover sheet - a plain fax template.

Medical fax cover sheet template - this fax cover sheet is used for sending medical information to or from healthcare providers or between doctors.

Professional fax cover sheet - this is a generic fax cover sheet for a business to use in a professional context.

Army fax cover sheet - a specific cover page to be used when faxing with someone in the Army.

Military fax cover sheet - this one is intended to be used for any military personnel with another person in the Armed Forces.

Confidential fax cover sheet - this sheet template tells the recipient that the content is private for their eyes only.

Business fax cover sheet - for business use.

PDF fax cover sheet - a PDF format of a fax cover sheet (may be editable or non-editable).

Printable fax cover sheet - a printable format of a fax cover sheet letter.

Blank fax cover sheet - a very basic fax cover sheet with very little content; it could be a printable cover sheet or not.

Generic fax cover sheet - for generic use.

Sample fax cover sheet - a fax cover sheet that is filled out to show you a sample of how you could use one.

Downloadable fax cover sheets - a link to download fax cover sheets.

Free fax cover sheet - a fax cover sheet that you can use for free without paying any fees.

Fax cover letter - a sample cover letter to use with a fax message.

Free fax cover letter - a free fax cover letter you can copy or use with your own fax message.

Printable fax cover sheet - a fax cover sheet you can print and use.

Fax cover letter template - a template to be used and reused when you fax.

Google Docs fax cover sheet template - a fax cover sheet template either stored in Google Docs or to be used with Gmail.

Our free downloadable fax cover sheet templates should be enough to get you started.

How to Fill out a Fax Cover Sheet Template

A fax cover sheet template and fax cover letter are both very easy to fill out. Using a handy fax cover sheet template, you just fill in the blanks and send it with your fax message. Some tips when filling out a fax cover sheet template are:

Always address your fax cover sheet directly to your intended fax message recipient.

Be sure to date it so they know when it was sent.

Fill in the fields with your contact information, including your name, fax number (in case they need to respond to your fax message), and phone number so they can call you with any questions.

Write a detailed fax cover letter with any notes, additional details or information they need to go with your fax.

Provide a subject, so they know what the documents pertain to.

Make sure you count the number of pages and note it on the fax cover sheet (count the fax cover sheet template as a page also).

Check off any boxes, so your recipient knows to respond, contact you back, or keep the fax confidential.

You can fill out a fax cover sheet template and then also send a fax cover letter separately, but in many cases, they will be combined into a single fax cover.

Modern Ways to Fax Messages

Nowadays you don’t even need a fax machine to send a fax message. There are dozens of fax messaging services built into existing technologies. For example, a mobile device app can scan a letter or many pages and fax them all at once. Did you know you could also send a fax through email?

Can you send a fax from Gmail?

Absolutely. Gmail is just an email service, and like any other, you can fax using Gmail. You will need to obtain an online fax number and use a fax messaging service such as RingCentral.

When filling out the email, instead of an email address, use your recipient’s fax number with an @sign and the service you are using. For example, using RingCentral, you would use something like below:

[email protected] . The phone number of the person you are faxing and then @rcfax.com (the fax messaging service you are using). Verify with your fax messaging company what to use here.

Enter your fax cover letter message in the body of the email and then attach any documents you want in DOC, PDF, JPG, or TXT format. When you hit send, your fax message will be transmitted through your fax messaging service to the number you sent it to.

How can I send a fax via email?

Using the process, we outlined above, you can fax using email the same exact way. Your email client or service may be slightly different, but as long as you use the fax number instead of an email address and use the right fax messaging service suffix (e.g., @rcfax.com), your online fax should be sent correctly. Be sure to use the message part of your email template to create a fax cover letter, so your recipient knows what the fax is about. If you want, you can attach your entire fax, including a fax cover letter in PDF format. Because email is not always secure, you don’t want anyone reading your fax cover letter message.

Scan and Send a Fax Message

Another great way to send faxes now digitally is through a scanning program. Many apps that work on iPhone or Android will scan a document or batches of documents, and from there, you can fax them seamlessly.

In some cases, you might need to sign up with a fax messaging service such as FaxFile. Some services allow you to fax for free (for a limited time), then you can buy credits to fax whenever you need it. You can purchase as much fax time or as little as you want.

Using a cover sheet template, you can type up your actual fax message along with your basic cover sheet in minutes, scan them, and send it.

Sample Fax Cover Sheet Template #1

Below is our sample fax cover sheet template that you can print, download, and use for free. Our free sample fax cover sheet template has all the fields you need to create your cover letter and fax quickly. We have separated the sender and recipient information into two columns and added some color for style. We have included both DOC and PDF formats for you. This professional fax cover sheet was modeled after a Microsoft Word fax sheet template with some changes.

Sample Fax Cover Sheet Template #2

Here is our second sample fax cover sheet template that you can download, print, or use however you like. We have included both an Excel and PDF fax sheet format so you can print the cover page or fill in the fax cover page and print the sheet yourself. Use this blank fax cover sheet as your starting point and go from there. This one is a basic fax cover sheet without a lot of fanfare. You can use it for a single page or many pages. It is versatile enough also to be a printable cover sheet.

Regardless of which fax cover sheet template you use, be sure to fill in all the standard fax cover sheet information, so your fax intended recipient knows who the fax sheet is from and what it is about. A fax cover page is just as crucial as the fax sheet document itself.

Product Roadmap Template

Clare price, andrew logemann, template: the build/measure/learn loop worksheet, guide: asynchronous communication, darren murph, weekly standup template, allison daley, team and org chart, prd template, katherine kampf, go-to-market plan (gtm plan) template, yelena kozlova, quarterly business review (qbr) memo template, brie wolfson.

Fax Cover Sheet Templates

Add a fax cover sheet before your actual fax message and include more details about your fax, what is a fax cover sheet.

Online faxing is a secure, convenient, and easy method of communication that many modern businesses utilize. Fax cover sheets are an important way to protect fax contents and get messages to the right recipients. A fax cover sheet (sometimes also called a fax cover page) is a page that is faxed to your recipient before your actual fax message and is used to identify the sender, the intended recipient, the subject, and maybe a few lines about the content of the attached documents. Fax cover sheets can be used for different purposes, from protecting the content of the actual fax message to adding more details about the intended recipient.

A choice of fax cover sheet templates from FAX.PLUS

You won’t always want to use the same cover page for a fax. The recipient, contents, and purpose of the fax will determine precisely how you want the cover sheet to look. With FAX.PLUS, you have a variety of options:

Pre-formatted fax cover sheet

You can easily add a generic fax cover sheet to any fax you send with FAX.PLUS. All you have to do is to head to the Send Fax section when you’re ready to fax a document and then select Add Page and then Cover Sheet. After this, you’ll be prompted to enter details like the recipient of the fax and its subject. Then, the information will automatically get populated on a pre-formatted cover sheet that gets sent as the first page of your fax.  

Download a fax cover sheet as a PDF

FAX.PLUS also offers a selection of free printable fax cover sheets that you can download as PDFs or word documents. Once you have, you’ve got a fillable fax cover sheet into which you can add the correct information for the given fax.  

Create a fax cover sheet template in Word

If you want more control over the look and format of your cover sheets for faxes, you could always create your own in Microsoft Word. There’s even a selection of templates for fax cover sheets in Word and other Office apps to choose from. Then, you can use FAX.PLUS’s Word add-in to send fax online straight from Word.

Create a fax cover sheet template on Google Docs

FAX.PLUS integrates with Google Workspace apps. Not only does that make email to fax simple with a Gmail account, it also means you can create your own editable fax cover sheet templates in Google Docs and send them with ease. 

Printable fax cover sheet examples

Fax cover sheet templates can vary based on the purpose of the fax and the recipient. If you’re just sending a quick fax to a colleague or team member, then your fax cover page template doesn’t need to be overly complicated. Below you can find a generic blank fax cover sheet has space for all the basic info you need to include.  Appearances matter a little more for cover pages that you’re going to send to clients, suppliers, or other professional contacts. There is a fax cover sheet sample gives you more scope for including things like your company name and logo. Also, one of the key purposes of a fax cover sheet is to make sure the right recipient receives your message. That’s even more important if the message contains confidential information. If you download and use one of the following fax cover sheets free of charge it will make clear when no one but your specified recipient should look at the next pages.  

Medical fax cover sheet (considering HIPAA)

How to fill out a fax cover sheet becomes an even more vital question when you’re dealing with healthcare information. A HIPAA-compliant fax cover sheet is designed to protect personal health information (PHI).  So, as well as making clear on the cover page that the following fax is confidential, you may also wish to include a HIPAA disclaimer. That’s a short explanation that the following fax contains HIPAA-protected information and instructions to any recipient as to how to proceed and maintain compliance.  

Extra tips on how to make a fax cover sheet

Now you know what a fax cover sheet is and how you can create, customize, or download them, you’ll likely want to know what to include and how to add them to your faxes. You can add a coversheet if you want to send fax from computer , send fax from Gmail , send fax online using other supported devices and platforms.

What should I include on the fax cover page?

• Information about the sender: Name, Title, Fax Number, Phone Number.
• Information about the recipient: Name, Title, Fax Number, Phone Number.
• Information about the sender’s company: Logo, Address, Website, Email Address, Phone Number.
• Information about the fax: Transmission date, number of transmitted pages, the classification of the fax (confidential, urgent, needs a reply, …).
• A short message about the content of the transmitted document.
• A short note to the intended recipient.

How can I add a fax cover sheet to my documents to fax?

With FAX.PLUS, you have a few options for adding cover sheets to your faxes:

• Use the pre-formatted fax cover sheet template . This way, you need to add information about the recipient and an optional note, and the template will be generated automatically.
• Use one of the available printable fax cover sheets. This way, you should download one of the available printable fax cover sheets, fill it out and add it to the list of documents to fax.
• Use one of your own custom cover sheets. This way, you can make the required changes on your custom fax cover sheet, and then add it to the list of documents to fax.

Note : When adding your own custom cover sheet, make sure it is ordered as the first page for transmission.

Fax cover sheet options and a whole lot more from FAX.PLUS

FAX.PLUS tries to make it easy for you to learn how to fax online and to get the benefits of online faxing in your business. Using the right fax cover sheets is an easy way to boost the efficiency of your communications. Whether you choose to use our pre-formatted fax cover page, download a free fax cover sheet template, or make your own, the right alternative will help protect your faxes.  

Free Office Suite Integration Template Store

Access a vast collection of professionally designed templates.

Personalize templates for Word, Excel, PPT, and more with ease.

Edit Word, Excel, PPT, and PDFs in one place

Windows • MacOS • Linux • iOS • Android

• Articles of Template
• Scenario Template

How to Make a Fax Cover Sheet? Templates & Free Downloads

Creating a fax cover sheet templates is a simple and efficient way to provide necessary information and instructions when sending a fax. Particularly for people who are not familiar with graphic design tools, creating fax covers from scratch can take time and be difficult.

How to effectively and quickly make a professional-looking fax cover page without the need for highly developed graphic design abilities? With these templates and free downloads, crafting a well-designed and informative fax cover sheet becomes a hassle-free process.

Though many internet fax cover sheet template free could not be of the highest quality or might not contain all the information required. Find a step-by-step tutorial on how to make a fax cover page, and then suggest more superior sample designs.

Sample Fax Cover Sheet Template

Here are five sample free fax cover page templates to consider. These templates are designed to be user-friendly and customizable to suit your specific needs. Below are the template descriptions along with their corresponding download links:

1.   Professional Business Fax Cover Sheet

2. modern fax cover sheet.

With a modern and sleek design, this template offers a contemporary touch to your fax cover sheets. It includes sections for the sender's and recipient's details, date, subject, and a larger message area. The template's stylish layout adds a touch of elegance to your fax communications.

3. Creative Fax Cover Sheet

This template features a creative and visually appealing design. It provides sections for the sender's and recipient's information, date, subject, and an extensive message area. The template's innovative layout adds a touch of creativity to your fax cover sheets.

4. Classic Fax Cover Sheet

With a timeless and traditional design, this template offers a classic look to your fax cover sheets. It includes sections for the sender's and recipient's details, date, subject, and a designated area for a message. The template's classic layout is suitable for a range of fax communication needs.

5. Corporate Fax Cover Sheet

This template is specifically designed for corporate use and allows for branding customization. It includes sections for the sender's and recipient's information, date, subject, and a spacious message area. The template enables you to incorporate your company logo and customise the header to align with your corporate identity.

To access and download these templates, click on the provided links. You'll be redirected to the WPS Template Mall, where you can explore and choose the desired template.

What is a fax cover sheet?

In the digital age, where emails and instant messaging dominate, faxing may seem outdated, but it remains a reliable method of transmitting documents. Fax cover sheet templates serve as the introductory page for a fax, providing essential information about the sender, recipient, and the contents of the fax. It acts as a summary and a means to communicate instructions or special requests.

The fax template cover sheet typically includes details such as the sender's and recipient's names, phone numbers, fax numbers, and addresses. It also includes a subject line to indicate the purpose or nature of the fax.

Additionally, a fax cover sheet may feature fields for date, number of pages, and a space for additional notes. Including a cover sheet helps ensure that faxes are delivered to the correct person or department and provides context for the accompanying documents.

What does the fax cover include?

Fax cover sheet templates are a document that accompanies a fax transmission, providing important information about the sender, recipient, and the contents of the fax. It typically includes essential details such as the sender's and recipient's names, phone numbers, fax numbers, and addresses. These details ensure that the fax reaches the intended recipient and provides contact information for further correspondence.

The fax cover sheet also incorporates a subject line, which briefly summarises the purpose or nature of the fax. This helps the recipient quickly understand the content and prioritise its handling. Additionally, the cover sheet may include fields for the date, number of pages, and a space for additional notes or instructions.

In some cases, companies may include their logo, branding elements, or a confidentiality notice on the cover sheet for a more professional appearance. Overall, the fax cover sheet serves as a concise and informative introduction to the fax, ensuring clarity, accuracy, and efficient communication between sender and recipient.

Why Do You Need a Fax Template?

A fax template is an essential tool for any organisation or individual who frequently sends faxes. It provides a structured format that ensures clear and concise communication while saving time and effort.

Firstly, a fax template helps maintain professionalism and consistency in your communication. It includes pre-designed sections for the sender and recipient's information, subject, date, and message, ensuring that all necessary details are included in a standardised format.

Secondly, using a fax template eliminates the need to recreate the same document layout repeatedly. By having a premade template, you can simply fill in the required information, such as names, addresses, and messages, without having to start from scratch each time you send a fax.

Additionally, a fax template allows you to include your company's logo, branding elements, or a personalised header, reinforcing your brand identity and establishing a cohesive image.

It also Keeps your faxes safe from unauthorised access.Be sure to include a fax cover sheet when faxing delicate legal documents or patient protected health information (PHI) to prevent unintentional or unauthorised disclosure of the materials being faxed.

What does the official fax cover page include?

Fax cover sheet templates are a document that accompanies a fax transmission and provides essential information about the sender, recipient, and content of the fax. It typically includes the following details:

1.  Sender's Information : This section contains the name, company/organisation, address, phone number, and fax number of the person sending the fax. It helps the recipient identify the source of the fax.

2.  Recipient's Information : Here, the fax cover sheet includes the name, company/organisation, address, phone number, and fax number of the intended recipient. It ensures that the fax reaches the correct person or department.

3.  Date and Time : The cover sheet displays the date and time the fax is sent. This information helps track the timeline of the communication.

4.  Subject : A brief description or title of the fax's content is included in this section. It provides a quick overview to the recipient.

5.  Message : This optional field allows the sender to include additional instructions, comments, or explanations relevant to the fax transmission.

How to Use Fax Templates

Fax cover sheet templates are simple and efficient tools for sending faxes. They streamline the process and ensure that all necessary information is included in a standardised format. Here's how to use a fax template effectively:

1. How to Use the Fax Cover Page Template

Download the fax cover page template: Find a suitable template online or create your own. Customise the template by adding your logo, company details, and any specific sections you require.

Fill in the sender and recipient information: Provide the sender's name, company/organisation, address, phone number, and fax number. Include the recipient's details as well.

Specify the date and subject: Enter the date of the fax transmission and a concise subject to help the recipient identify the fax's purpose.

Craft a message (if necessary) : Add a brief message or instructions in the designated space.

Attach additional documents (if needed): If you have accompanying documents to send, mention them on the cover page and ensure they are attached to the fax.

Print and send : Once you've completed the cover page,attach the  printable fax cover

sheet template to the front of your fax document. Proceed to send the fax using a fax machine, online fax service, or other faxing methods.

2. How Do I Print a Fax Cover Page Template?

Open the template file : Access the downloaded fax cover page template on your computer using a compatible software program (e.g., Microsoft Word or PDF reader).

Customise the template : Fill in the required information, such as sender and recipient details, date, subject, and message.

Print the cover page : Use your printer settings to print the document. Ensure that you have enough paper and ink or toner.

Check the print preview : Before printing, review the layout and make any necessary adjustments to ensure the information is correctly displayed on the page.

Print multiple copies (optional) : If you need to send multiple faxes, print as many copies of the cover page as required.

3. Printing Considerations for Fax Cover Page Templates

Use standard paper size : Ensure your printer is loaded with the appropriate paper size, typically A4 or letter-size (8.5" x 11").

Test print : Before sending an important fax, do a test print to verify that the template appears correctly on the paper and that the printer is functioning properly.

Check alignment : Make sure the content on the cover page is centred and properly aligned on the page.

Use high-quality printing : Adjust your printer settings to ensure the best print quality for clear and legible text.

Keep spare supplies : Have spare paper and ink or toner cartridges on hand to avoid running out during fax transmissions.

It Is Recommended to Use the WPS Template Mall to Choose a Suitable Template

WPS Office, a popular office suite, offers a template mall that provides a wide range of pre-designed templates for various purposes. Utilizing the WPS template mall, along with its tutorials, is highly recommended to ensure the selection of a suitable template and make the most out of its features.

1. Streamlining Document Creation with Templates

The WPS Template Mall offers a vast array of pre-designed templates that cater to various document needs. By utilizing these templates, users can save valuable time and effort by beginning with a solid foundation that meets their specific requirements.

2. A Wide Range of Template Options

The WPS Template Mall boasts an extensive collection of templates for different purposes, including resumes, business proposals, project plans, and more. This diverse range ensures that users can find a suitable template for their document type, enabling them to maintain consistency and professionalism throughout.

3. Customization Made Easy with Tutorials

Choosing a template is just the first step. To truly make it your own, customization is essential. This is where the accompanying tutorials provided by WPS Office come in handy. These tutorials guide users through the process of modifying and adapting the templates according to their needs. From tweaking content to adjusting fonts, colors, and layout, the tutorials offer step-by-step instructions, ensuring a seamless customization experience.

4. Enhancing Aesthetics and Productivity

By using the WPS Template Mall and its tutorials, users can optimize both the visual appeal and efficiency of their documents. The professionally designed templates serve as a solid starting point, allowing users to focus on the content while maintaining a polished look. This not only saves time but also ensures that the final documents leave a lasting impression.

Can you send a fax without a cover sheet?

Yes, you can send a fax without a cover sheet, but including one is recommended as it provides important information and context for the recipient.

What is a proper fax cover sheet?

A proper fax cover sheet includes sender and recipient details, subject, date, and additional notes. It provides context and ensures the fax reaches the intended recipient accurately and efficiently.

Do you fax the cover sheet first or last?

When sending a fax, it is recommended to fax the cover sheet first. This ensures that the recipient receives the necessary information before the main document.

Choose the Best Online Store for Templates!

In conclusion, creating a fax cover sheet becomes a seamless task with the availability of free fax cover sheet templates. Utilising these resources not only saves time but also ensures a professional and well-organised document. Among the various options, WPS Office stands out as an excellent choice for making fax cover sheets.

With its extensive template library and user-friendly interface, WPS Office offers a convenient platform for designing fax cover sheets. The integration of the template mall with its office suite allows users to access and customize a wide range of professionally designed templates effortlessly. The additional support and tutorials provided by WPS Office ensure that users can create personalized and effective fax cover sheets with ease.

By harnessing the power of templates and free downloads, coupled with the advantages of WPS Office, users can create impressive fax cover sheets that streamline communication and enhance professionalism.

• 1. Best Free Cover Letter Template for 2023
• 2. How to Make a Student Attendance Sheet Using WPS Office
• 3. How to Make A Beautiful Slideshow in PowerPoint-- Make Your Presentations Better
• 4. Top 5 Student Progress Tracking Excel Templates - Free Downloads
• 5. Top 10 Best Free Cover Letter Templates in Google Docs for 2023
• 6. How to Use Chat GPT for Cover Letter - Prompt Example & Templates

15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.

Fax Cover Sheet Examples

In order to send a fax, you must first create a fax cover sheet. Learn how to do so here!

Faxes are an easy way to communicate quickly and efficiently, but there are a few things that you need to keep in mind before sending one. If you are sending a HIPAA-Compliant Fax , with protected health information (PHI), it is even more important to include a fax cover page. Read this guide for tips on creating a proper fax cover sheet.

Create a Fax Cover Sheet Template.

A fax cover sheet is a document that contains the sender's name, phone number, fax number, and other relevant information. It also includes instructions on how to receive the fax.

Add a Header.

To add a header to your fax cover sheet, simply type the text into the box provided and then click "Add." You can use any font style, size, color, and alignment.

Include Contact Information.

If you're sending a fax to an individual, you should include contact information such as name, address, phone number, email address, and fax number.

Add a Subject Line.

You should also add a subject line to your fax cover sheet. This will help recipients identify the document more easily.

Write a Message.

A message is what you write on the front of the fax cover sheet. It’s usually short and sweet, just enough to let people know who sent the fax and why.

Discover more

Using Cover pages in Email to Fax

Great news! Last month, as you may or may not know we rolled out built in cover pages into the Print Driver and the Fax Console. Now we have integrated cover pages into Email to Fax. Now, adding a cover page is as simple as adding a little piece of text into your email subject.

How to send a Fax from your Multi-Function Printer

Modern cloud fax services offer substantially greater flexibility than standalone fax machines or multi-function printer/copiers (MFPs) connected to a dedicated phone line. But did you know that you can still use your MFP to send faxes, even with a cloud fax service?

How to set up PaperCut to auto print faxes

Get your inbound faxing under control with PaperCut. Enable Email to Print to auto-print faxes on the WestFax HIPAA cloud fax platform. PaperCut and WestFax together for the win!

Explore Jobs

• Jobs Near Me
• Remote Jobs
• Full Time Jobs
• Part Time Jobs
• Entry Level Jobs
• Work From Home Jobs

Find Specific Jobs

• $15 Per Hour Jobs
• $20 Per Hour Jobs
• Hiring Immediately Jobs
• High School Jobs
• H1b Visa Jobs

Explore Careers

• Business And Financial
• Architecture And Engineering
• Computer And Mathematical

Explore Professions

• What They Do
• Certifications
• Demographics

Best Companies

• Health Care
• Fortune 500

Explore Companies

• CEO And Executies
• Resume Builder
• Career Advice
• Explore Majors
• Questions And Answers
• Interview Questions

Fax Cover Sheet Template [Word]

Find a Job You Really Want In

A fax cover sheet is a document sent along with a fax that provides additional information about the fax transmission. It usually includes details like sender and recipient names, contact details, number of pages, and a brief message or notes about the enclosed documents.

By clicking Download, you agree to Zippia’s Privacy Policy and Terms of Use .

How to make a fax cover sheet

To create an effective fax cover sheet, consider these guidelines:

Begin with your name or company’s name and contact information.

Include the receiver’s name and contact information.

Add the date of transmission and the number of pages of the document including the cover sheet.

Write a brief message or note explaining the purpose of the fax or contents of the enclosed documents as needed.

How to use a fax cover sheet template

Using a fax cover sheet template can streamline the process and ensure all necessary information is included. Simply download a suitable template and fill out the fields with your information and the recipient’s details. Ensure that you’ve correctly entered the number of pages and included a brief message or notes about the fax content.

fax cover sheet FAQ

Is a fax cover sheet necessary? No, a fax cover sheet isn’t necessary, but it’s a good practice to include one. It provides additional information that helps the recipient to process and understand the fax content and serialise the pages.

Can a fax cover sheet be hand-written? Yes, a fax cover sheet can be hand-written. However, a typed cover sheet appears more professional and ensures legibility.

What happens if the page count on the fax cover sheet is incorrect? If the page count on the fax cover sheet is incorrect, parts of the fax may be overlooked or the receiver might think that some pages weren’t successfully transmitted, potentially leading to confusion or miscommunication.

How useful was this post?

Click on a star to rate it!

Average rating / 5. Vote count:

No votes so far! Be the first to rate this post.

Matthew Zane is the lead editor of Zippia's How To Get A Job Guides. He is a teacher, writer, and world-traveler that wants to help people at every stage of the career life cycle. He completed his masters in American Literature from Trinity College Dublin and BA in English from the University of Connecticut.

Recent Job Searches

• Registered Nurse Jobs Resume Location
• Truck Driver Jobs Resume Location
• Call Center Representative Jobs Resume Location
• Customer Service Representative Jobs Resume
• Delivery Driver Jobs Resume Location
• Warehouse Worker Jobs Resume Location
• Account Executive Jobs Resume Location
• Sales Associate Jobs Resume Location
• Licensed Practical Nurse Jobs Resume Location
• Company Driver Jobs Resume

Related posts

• Career Advice >
• Templates >
• Fax Cover Sheet Template Word

Fax Cover Sheets

Fax cover sheets are integral documentation tools that help many businesses, organizations, professionals, and other individuals in sending and receiving professional documents or personal files using a fax machine. Whether you are working in a corporate office, a daycare, or a medical office, developing a simple and well-structured fax cover sheet is important in efficiently transmitting data or confidential information to the intended recipient.

Download the Free Fax Cover Sheets Article in PDF

Table of content, fax cover sheet definition and meaning, what is a fax cover sheet, 10 types of fax cover sheets, fax cover sheet uses, purpose, importance, what’s in a fax cover sheet parts, how to design a fax cover sheet, fax cover sheet vs. cover sheet, what’s the difference between a fax cover sheet, sheets, and book cover, fax cover sheet sizes, fax cover sheet ideas & examples, more in fax cover sheet, finance fax cover sheet.

Education Fax Cover Sheet

Accounting Fax Cover Sheet

Marketing Fax Cover Sheet

School Fax Cover Sheet

Job Fax Cover Sheet

Business Fax Cover Sheet

Personal Fax Cover Sheet

Company Fax Cover Sheet

Construction Fax Cover Sheet

Safety of Confidential Information

Contact accessibility, saves unnecessary data loss, verification of information, sender’s information, recipient’s information, total page count, date of transmission, purpose statement.

• Choose a fax cover sheet size .
• Think about the purpose of your fax cover sheet.
• Select the fax cover sheet template .
• Indicate the information of the sender and the recipient such as full name, email address, phone number, fax number, etc.
• Include the total page count and date of transmission.
• Define the purpose of your fax and any other special instructions.
• Review, edit, finalize, and download your fax cover sheet.

• Bookkeeping Fax Cover Sheet Ideas and Examples
• Tech Fax Cover Sheet Ideas and Examples
• Confidential Fax Cover Sheet Ideas and Examples
• Law Firm Fax Cover Sheet Ideas and Examples
• Legal Fax Cover Sheet Ideas and Examples
• Healthcare Fax Cover Sheet Ideas and Examples
• Office Fax Cover Sheet Ideas and Examples
• CV Fax Cover Sheet Ideas and Examples
• Real Estate Fax Cover Sheet Ideas and Examples
• Medical Fax Cover Sheet Ideas and Examples
• Cute Fax Cover Sheet Ideas and Examples

How do you make a fax cover sheet?

Why do i need a fax cover sheet, what should be included on a fax cover sheet, how to generate office fax cover sheets, how to find a fax cover sheet template for business, how to make a confidential fax cover sheet, how to fill out a fax cover sheet easily, what is a hipaa fax cover sheet, how do you put a logo on a fax cover sheet, when faxing a cover letter, what goes on the fax cover sheet.

Medical Fax Cover Sheet Template

Fax Cover Template

Real Estate Fax Cover Sheet Template

Finance Fax Cover Sheet Template

Education Fax Cover Sheet Template

Bookkeeping Fax Cover Sheet Template

Accounting Fax Cover Sheet Template

Confidential Fax Cover Sheet Template

Marketing Fax Cover Sheet Template

School Fax Cover Sheet Template

Get instant access to free & premium fax cover templates , ai tools & daily fresh content.

Get access to 1 million+ FREE, PRO, template bundles with professional written original content. Advanced AI, design, document editing tools

• PDF Tools     PDF Editor Create, edit or convert PDF   PDF Converter Convert from/to PDF offline
• Partner     Affiliate Earn high commission   Reseller Join EaseUS reseller program
• Resources   Change PDF Page Size Remove Signature from PDF Remove Password from PDF Convert EPUB to PDF
• Support     Support Center Guides, License, Contact   Download Download installer   Chat Support Chat with a Technician   Pre-Sales Inquiry Chat with a Sales Rep

EaseUS PDF Editor

All-in-one PDF editing software to create, convert and manage PDF files easily.

• Convert PDF files to Excel, Word, PowerPoint, images or vice versa
• Easily merge, split, insert, extract, delete pages from PDF documents
• Edit, compress, encrypt, sign, OCR, annotate PDF files with ease

How to Create Fax Cover Sheet Template and Fill Out It

Melissa Lee updated on Aug 30, 2023 | Home > PDF Knowledge Center | min read

With the development of the internet, more and more people get accustomed to send documents by email and gradually give up some old-fashioned means of communication, including telegram, fax, etc. That is why many of you might not know some important matters you need to pay attention to.

Take fax as an example. Do you know what is a fax cover sheet and how to create an appropriate cover by yourself? Thanks to the convenience brought by the internet, you can find a template when it's really necessary to transfer an important paper document. But another problem comes along, i.e., how to fill out the cover sheet as most of the templates downloaded from the internet are in PDF format. Don't worry. All those troubles will be solved in this post.

Related Article: >>   Print PDF Without Margins in 3 Ways

What is a Fax Cover Sheet?

If you plan to send a file to someone in another company, it's important to attach a cover sheet, especially when the fax recipient has to share a fax machine with his/her colleagues. This paper can help identify the sender and recipient of the document, and it can enable the recipient to classify and save the documents more conveniently. On the other hand, even if the recipient doesn't have to share the fax machine with others, the information on the fax cover will help find a specific file from a pile of files.

As mentioned above, the names of the fax sender and recipient are indispensable parts of the fax cover. Besides that, some other content should also be included in it, such as the address, phone number, fax number, date and time of fax transition, number of pages of the faxed document, and a short message.

Create a Basic Fax Cover Sheet Template Using Word

There are various kinds of fax covers to meet all types of demands, and they can be used on different occasions. For instance, you can use the confidential cover to transfer some secret messages, and in transferring the professional papers, you can use the professional cover sheet. However, most of the time, we only need a basic template for sending some ordinary documents. 

Instead of wasting time finding and downloading a basic fax template online, you can create one by yourself. The only tool you need is Microsoft Word. To make a Word fax cover sheet, you only need to create a blank  Word document, insert the text box into it, and then add some spaces to fill in the information mentioned above.

Steps to Create Fax Cover Sheet with Word:

Step 1. Launch Microsoft Word, create a new blank document, and input the text of large font size.

Step 2. Under the "Insert" tab, you can find the "Text Box" option, click on it and select "Simple Text Box" from the drop-down menu.

Step 3. Insert two text boxes at a suitable and symmetrical position. Then, input the necessary items into the box and add underlines.       

Step 4. Print out this cover sheet and fill it out. Now, you can send a fax to others using this cover sheet as the attachment.

Download PDF Cover Sheet Template and Fill Out It

Although it's not difficult to create a basic cover sheet, sometimes you may need to download a specialized template for some uncommon purposes. However, the templates provided by different platforms are of different qualities. More specifically, some templates are designed as a PDF file with the fillable field, and you can directly fill out the form without using other tools. On the contrary, some other PDF templates are not editable. 

What could you do to edit the inactive PDF and fill out the PDF cover sheet?  First of all, a great PDF editor is something that you cannot miss. If you are a Windows user who wants to find the most suitable PDF editing software , EaseUS PDF Editor is exactly what you are looking for. This user-friendly PDF editor can help you solve your problems with two methods, the first method is adding fillable fields to the PDF, and the second method is inserting text into the PDF. 

Before following those steps, click this button and download this PDF editor to your PC. If you need to print this sheet out, EaseUS PDF Editor can even help you  print multiple pages on one PDF . Don't hesitate to download and try it now.

 Free Download Windows 11/10/8/7

Steps to Fill Out PDF Cover Sheet by Inserting Text:

Step 1. First, launch EaseUS PDF Editor and click on Open to import the PDF document you want to edit.

Step 2. Once opened, choose the Edit option on the top toolbar. To edit the text in your PDF, just select the text in your file, and you can adjust the font, font color, position, character spacing, line spacing, and more. If needed, you can underline, strikethrough, and bold the text.

Step 3. Besides, you are able to copy, paste, and delete the text you selected by right-clicking your mouse when you have chosen the text.

Step 3. To export your edited PDF, just click File > Save .

In addition to this method, you can also make use of the tutorials in the following post.

How to Create a Fillable PDF

The methods in this post can help you turn a non-editable PDF into editable. Follow the steps to create a PDF with fillable forms and fill it out now.

This post is a thorough and detailed introduction to the fax cover sheet, and it not only offers you a lot of relative information about the cover sheet but it also teaches you how to create it by yourself. For those who prefer to download form templates from the internet, the tutorial on filling out an inactive PDF is practical. In case that you get troubled by the non-editable PDF, download EaseUS PDF Editor, which will help solve your problem.

Fax Cover Sheet FAQs

1. Can I make my own fax cover sheet?

Of course, yes. You can make your own fax cover sheet with some software. You can find lots of fax templates online, and what you need to do is to open it in Word for the web to make it yours.

2. Do faxes need a cover sheet?

Yes. If you are going to send a fax, a cover sheet is necessary, because the cover sheet makes the who, what, and why of your fax crystal clear to the receiver.

3. What is a fax cover sheet called?

A fax cover sheet, also called a fax cover page or fax cover letter is a sheet that succeeds in the actual fax message. Essentially, it is a document that contains details about the sender, recipient, date, and subject, among other related details.

About the Author

Melissa Lee

Melissa is a sophisticated editor for EaseUS in tech blog writing. She is proficient in writing articles related to screen recording, video editing, and PDF file converting.

Read full bio

You May Be Also Interested in

[2022 Full Guide] How to Fill Out a W-9 Form Correctly

How to Edit Metadata from PDF

How to Add and Change Background Color in Google Doc

Success, thanks for submitting!

• Refund Policy
• Terms & Conditions
• Do Not Sell

Copyright © 2004 - 2023 EaseUS. All rights reserved.

• Skip to primary navigation
• Skip to main content
• Skip to primary sidebar

MyFaxCoverSheet.Com

What is Fax Cover Sheet | How to Write it?

by Faxcoversheet Leave a Comment

Whenever faxes are being transferred from sender to receiver, it is expected that a fax cover sheet will be attached to it. The method of sending a fax is traditional, yet people find it more reliable and secure. Over time, faxing activity is also updated. Today, we can send a fax from anywhere and at any time. The online method of faxing is proved to be a time-saving approach.

But we are not going to talk about fax here, but about the fax cover sheet. Let’s start:

What Is Fax Cover Sheet?

Fax cover sheets are sent along with the faxed documents. It is very useful when a cover sheet is attached to fax. Faxes are being sent in large numbers daily. A few areas where faxing is much in use are hospitals, businesses, insurance companies, software agencies, etc. When many faxes are being received, it becomes mandatory to attach a cover sheet to it.

The fax cover sheet includes all the details related to the fax. It helps to segregate the fax by mentioning the desired recipient. Sometimes, private and sensitive documents are sent to an organization, so mentioning the recipient is very important. It helps to avoid the disclosure of sensitive information to the wrong person.

So, when you wonder what a cover sheet for fax is, you should go through the first page of the faxed documents. That will be the fax cover page if it has the sender and recipient’s details mentioned.

What Does A Fax Cover Sheet Look Like?

The fax cover letter or sheet looks like the first introductory page of the fax. It does not hold any private information but has the sender and recipient’s details. The details include the name, phone number, and fax number of the recipient and sender. It also tells the number of pages your fax contains.

Here is a sample of a simple fax cover sheet. You can also download and print the sheet for your use.

What Type Of Cover Sheets Are Available?

There are many types of cover sheets, all serving different purposes. The role of these sheets is explained below:

• Simple & Basic Fax Cover Sheet : You can use the type when sending simple faxes and adding only basic information on the page.
• Personal Fax Cover Sheet : When a fax is being sent from one person to another personally, we can use this type of cover sheet.
• Business Fax Cover Sheet : You can create a business fax cover for sending bulk faxes in your business activity.
• Generic Fax Cover Sheet : The type has a traditional format and is much in use.
• Confidential Fax Cover Sheet : When the fax contains some private documents, then a statement of confidentiality is added to the page.
• Professional Fax Cover Sheet : Use the cover letter when you send professional fax. The sheet would contain the company’s logo and name.

How To Make A Fax Cover Sheet?

Here are the steps of how to make a fax cover letter or sheet:

• Step 1 :  Scrutinize – Go through different samples of fax cover sheets available on different websites. You can also use our website  https://myfaxcoversheet.com . This will help you to cognize the format of the cover letter.
• Step 2 :  Compose – After analyzing different templates, you can create a fax cover sheet for yourself using MS Word. You can also add your company’s name and logo.
• Step 3 :  Download – To save your time, we suggest you download different templates as per your needs and print them to bring into use. The templates given on websites are usually editable in format to make your work easy.

What To Put On A Fax Cover Sheet?

Here is the answer to what goes on a fax cover sheet. These are the following attributes that need to be included in the cover sheet:

• Sender’s details : Name, phone number, Email Id, fax number.
• Receiver’s details : Name, phone number, Email Id, fax number.
• Several pages : This information must be included to mention the number of pages your fax holds.
• Company’s logo : This will help to give a professional look.
• Message : A confidentiality statement can be written on the page.

The above points will help you create an attractive fax cover sheet and eliminate doubts about writing a fax cover letter. If you don’t have a logo or want to change it for whatever reason, you can take the help of online logo maker tools .

How To Write A Fax Cover Letter?

You must include all the details as mentioned above to write a fax letter.

• Please keep it simple and understandable. Don’t overstate the details.
• Never mention sensitive information on the top page.
• Always write the correct details, especially the fax number.

By following these steps, you can easily write a fax cover letter.

Reader Interactions

Leave a reply cancel reply.

Your email address will not be published. Required fields are marked *

Save my name, email, and website in this browser for the next time I comment.

Online Fax Solutions & Tips

Dingtone Fax

Everything You Need to Know about a Fax Cover Sheet

Everyone is aware of the fact that we have grown with very high technological advancements. But even today, fax still remains as an important method of disseminating documents and the only difference lies in the conversion from a huge fax machine to a fax app on a smartphone . Here in this article, we are going to guide you on why a fax cover sheet is important and how to prepare it in a smart way.

What is a Fax Cover Sheet?

What should be included in a fax cover sheet, is a fax cover sheet necessary, where to get a fax cover sheet, can you make your own fax cover sheet.

• Make a Fax Cover Sheet in Microsoft Word
• Make a Fax Cover Sheet in Google Docs

How to Fill Out a Fax Cover Sheet?

How to add a fax cover sheet.

For starters, a fax cover sheet, also called a fax cover page or fax cover letter, is a sheet that succeeds in the actual fax message. Essentially, it is a document that contains details about the sender, recipient, date, and subject, among other related details.

A fax cover sheet explains who the fax is intended for, and what content or information the fax contains. It meets various important objectives like:

• Protects your fax document from being viewed by a passerby (it tends to take place around a public fax machine )
• Protects contact info in case an unintended recipient receives it
• Displays confidential clause or HIPAA disclaimer upfront

Ideally, a well-designed fax cover sheet consists of the following fields and details:

The letterhead sits at the top of the cover sheet and includes your company name and company details. To make it look more authentic, you can include the logo of your company. The company details section should include street address, ZIP code, phone number, fax number, and website if any. Keep it short and brief.

Sender and Receiver

The sender and receiver information are mostly written under the letterhead. Its primary motive is to inform the recipient about who has sent the fax and to whom it is intended for.

When writing about you, the sender, you should include the legally recognized name, designation, phone number, and reference. The same should be used to identify the receiver.

Call to Action

The third section provides a purpose to the recipient. After they’ve received it, how should they proceed with the fax and what is it you want them to do at the end. Do you want them just to review it, reply to it, or add comments on their own and process further?

The second most important section of a fax cover sheet is the subject. This briefly describes what the fax documents are about and the topic which it discusses. This allows the recipient to have a sense of what to expect when going through the documents. This will also help them make a better judgment.

Comments are the final section you should add to a fax cover sheet. Please note that this is an option, and you can skip it without major problems. But we recommend you add it if you’ve included special documents, specific information, or want the recipient to move forward in a certain way for the best results.

Other sections to include really depends on your business needs. Therefore, it’s better to have a small and brief meeting with your team to discuss this matter.

It’s easy to dismiss a fax cover sheet at first sight. But only when you walk into an office using fax machines, you can realize its importance. Here are the purposes of a fax cover sheet.

To show corporate etiquette

First and foremost, fax machines are still popular among businesses. It’s a primary mode of communication between the company and its vendors, customers, authorities, and so on. And in the business environment, maintaining corporate etiquette is important. So, fax receivers would expect you to include a fax cover sheet.

Excluding a fax cover sheet from the fax documents will be looked at as highly unprofessional. This can create a negative impression, which you should avoid at any cost.

To clarify who the fax is for

Consider a mid-sized or large organization present at multiple locations with close to hundreds of employees. If you send a fax to a receptionist or if someone is required to handle incoming messages, who is he or she supposed to forward it to?

Since you’ve not provided any details, they will never know who it is intended for. Even in a small-sized organization, this can create chaos for a few minutes.

To protect the integrity of the documents

The last thing that you will ever want is that your important document is viewed by someone other than the recipient. A fax cover sheet prevents that from happening and ensures that the fax is not read or seen by a passerby. It usually occurs that the page number is included in a fax cover sheet, telling the receiver how many pages are included so that no page will be missed out.

You can either use a fax cover sheet specialized for your company or prepare a fax cover sheet in advance on your own. Some fax cover sheet templates are available on our site and you can directly use them without any cost. If you want to customize the sheet, you must know some key elements about the sheet or create one based on the existing templates catering to your personal needs.

Does Microsoft Word Have a Fax Cover Sheet Template?

Yes. Use this accessible standard fax cover sheet template when sending documents for work, school, or personal matters. The fax cover sheet displays all relevant information, with the date auto-generating when you open the template. Good for both interdepartmental and external faxes, this fax cover sheet provides a professional-looking and protective shield for your information. Use the white space on the fax cover letter to include any instructions for delivery or other important details.

To help, free templates have been made to get and customize along with tips for business faxing. Microsoft word helps to make a fully professional-looking fax cover sheet in a variety of varieties.

Does Google Docs Have a Fax Cover Sheet?

Yes. Google Docs Fax Cover Sheet: Fax communication is although considered a less popular media of communication across the world, yet some modern business organizations tend to prefer it for a variety of reasons, which makes the Google Docs fax cover sheet an interactive form of the cover sheet.

Generally, in offices, a custom blank fax cover sheet is made using Google Docs . Then print multiple copies of that in order to place by the fax machine. For these main criteria only, brand new fax cover sheets with a lot of room for composing quick messages have been made.

There are many types of fax cover sheets like personal fax cover sheet, confidential fax cover sheet and professional fax cover sheet

Yes. If you have decided to include a cover sheet before your fax message, it’s simple to create your own customized fax cover sheet. There are many templates online that you can base on to create your own with simple fax marketing software.

You should include your name, your fax number, and your regular phone number. You should add the same information for your recipient. It is also common to put the date and the number of pages of the fax transmission. Most businesses also specify whether the fax is urgent and if they expect a reply. You may also include your logo and/or company tagline.

How to Make a Fax Cover Sheet?

Writing and setting up a fax cover sheet is very simple and it can be used so conveniently that once it is set up, you can re-use it again and again. Generally speaking, the following steps should be covered to make a fax cover sheet:

• Firstly, add a letterhead to the top of the fax cover sheet. The letterhead can be for an organization or for an individual. It must include the company name, address, telephone number, fax number , and email address. List the data in a couple of lines down from the letterhead.
• Write the company name followed by a colon.
• Then you can write down the name of the company where you are sending the fax from.
• Write “To” followed by a colon a couple of lines down.
• Fill the name of the person who is going to receive the fax.
• Write “From” and then a colon on the next line. List the fax sender’s name.
• Write recipient fax number and then a colon.
• Fill in this line with the right fax number where you are sending the fax.
• After that write down the number of pages of the fax including the fax cover sheet, followed by a colon.
• Count the number of pages that you are faxing and add one of the fax cover sheets. Enter the number to this line. This helps the recipient to make sure that any of the pages is not missing.
• Write Notes and then a colon. Enter any additional information that may be needed.

How to Make a Fax Cover Sheet in Microsoft Word?

The days of waiting not-so-patiently by a shrieking fax machine as a spool of paper filled the area around it may be long gone, but you may still find yourself occasionally needing to produce faxes. One benefit of these paper-electronic hybrids includes leaving yourself a paper trail for record keeping.

You can use the same program you use for typing the information you’re about to fax to create the fax cover sheet. With one of Microsoft Word’s quickly customizable templates, you’ll be well on your way to inter- or out-of-office communication.

• Step 1. Launch Word and click the “File” tab. Click “New.”
• Step 2. Double-click the “Faxes” button in the middle of the “Available Templates” screen. Scroll through the fax options for something that best suits your needs. There may not be a fax representative of your organization, but all Word fax templates may be completely customized. Double-click the fax to choose. After a few moments, the fax template opens in a new Word window.
• Step 3. Click the cursor into the first text field on the fax form, which may be “Company,” “Your name” or “From.” Type the corresponding information.
• Step 4. Press the “Tab” key or drag the cursor to the next area to enter further information, such as your return fax number, email address or the date of the fax.
• Step 5. Continue to type information until the detail part of the fax page is complete.
• Step 6. Change the preset text on the fax by highlighting it and typing over it. For example, if the template says “For,” highlight and type “To” over it, per your preferences.
• Step 7. Add your company logo to the fax page by clicking the “Insert” tab. Click the “Picture” button. Browse to the logo file and double-click its name. When the logo appears on the fax, drag it to your desired position. This is an ideal way to customize the fax with graphic files of a company picture, your monogram or a digital signature.
• Step 8. Click into the main text area. Type the text for the fax. To keep your fax to a single page, you may need to manipulate the text’s appearance. Highlight it and use the options under the “Font” section of the “Home” tab to shrink the text or change the font.
• Step 9. Double-click any elements on the template that are in color, such as design details around the edges, a border or included graphic. When the new pink “Picture Tools” tab appears, click the “Recolor” button on the ribbon. Click “Grayscale.” This step is optional, but it prevents your fax from using up colored ink on the recipient’s end.
• Step 10. Click the “File” tab and click “Save As.” Type a name for the fax file in the “File name” field and click the “Save” button.

How to Make a Fax Cover Sheet in Google Docs?

The best perk of fax cover sheet in Google Docs is that you can use your own branding on the templates. When you open the document, you will find a blank template sheet on which you can add your company’s logo or your personal attachments.

After each template image, you will find a link to the template in that will open in Google Docs. Just click on the link, and your template will open in new tab.

You can even add additional pages in the document. You can also edit the fax cover sheet by following the steps:

• Step 1. Go to the Google Docs and create a new file.
• Step 2. Edit necessary information on your fax cover sheet and save the file.
• Step 3. Edit the document in your browser. You can add a logo, images, watermarks, or anything that you require.

The answer is simple you just need to fill out all the blanks that are available on the templates. If you are building your own fax cover sheet, here’s a comprehensive list of everything you should include on a proper fax cover sheet:

• Date/Time. This can be vital for time-sensitive information. A traditional fax machine will print the date and time of transmission along the top of the fax, but if the fax machine’s calendar or clock is off, you’ll get the verification when you hit the “Send”. With online faxing through Fax, the date/time will be included automatically.
• Sender’s company info – company name, address, phone number, and fax number.
• Sender’s contact information – name, email address, and direct phone number.
• Recipient’s name and fax number.
• The number of pages. This will let the recipient verify that they’ve received all intended pages. 
• A short message to the recipient (optional)
• A reference number or client ID to help you keep track of projects or messages (optional)

By including all the information, you make it easier for the fax to get into the right hands.

Add a Cover Sheet to Fax While Using a Fax Machine

• First, download a fax cover sheet template from the Internet or use a custom fax cover sheet designed by your company (or directly use a template provided by Fax app )
• Second, fill all the blanks on the fax cover sheet and print it out.
• Then, scan the printed cover sheet and combine it with the fax document you’re going to fax out.
• Last, send the combined fax out on a fax machine.

Add a Cover Sheet to Fax While Using Online Fax

It’s much easier to add a cover sheet to a fax while using online fax than a fax machine.

• First, download an online fax service to your phone and install it.
• Then, fill in the sender’s fax number or select the sender’s number from your contact list.
• Next, tap the “Add the cover page” to enter the interface where the fax cover page can be edited.
• Then, scan or upload your file that’s ready to be faxed out.
• Last, tap the “Send” button to finish your fax.

Related Posts:

• Free Printable Fax Cover Sheets
• How to Download Medical Fax Cover Sheet Templates?
• Business Fax Cover Sheet Templates
• FAQs About Fax Cover Sheet

Leave a Reply Cancel reply

Your email address will not be published. Required fields are marked *

Save my name, email, and website in this browser for the next time I comment.

100+ Fax Cover Sheets

Get your fax cover now and boost your professionalism

• Online Fax >
•   Fax Cover Sheet
• Bookkeeping
• Confidential
• Construction
• Real Estate

The advancing technology has revolutionized and streamlined the operations of businesses and organizations alike. Today, more and more organizations are shifting their focus away from traditional fax machines and switching to cloud fax services.

The idea is simple -- cloud fax services are cost-effective, convenient, and secure. If you belong to a highly regulated industry where you need to be HIPAA compliant, and even otherwise, when you need to follow utmost professionalism, fax cover sheets are highly important.

So, what are fax cover sheets, and how can CocoFax help you? Let’s find out.

What is the Fax Cover Sheet?

For starters, a fax cover sheet is a sheet that succeeds in the actual fax message. Essentially, it is a document that contains details about the sender, recipient, date, subject, among other related details.

A fax cover sheet explains who the fax is intended for, and what the fax contains. That said, it meets various important objectives like:

• Protects your fax document from being viewed by a passerby
• Protects contact info in case an unintended recipient receives it
• Displays confidential clause or HIPAA disclaimer upfront

What Should a Fax Cover Sheet Include?

Ideally, a well-designed fax cover sheet consists of the following fields and details:

The letterhead sits at the top of the cover sheet, and includes your company name and company details. To make it look more authentic, you can include the logo of your company. The company details section should include street address, ZIP code, phone number, fax number, and website if any. Keep it short and brief.

Sender and Receiver

The sender and receiver information is mostly written under the letterhead. Its primary motive is to inform the recipient about who has sent the fax and to whom it is intended for.

When writing about you, the sender, you should include the legally recognized name, designation, phone number, and reference. The same should be used to identify the receiver.

Call to Action

The third section provides a purpose to the recipient. After they’ve received it, how should they proceed with the fax and what is it you want them to do at the end. Do you want them just to review it, reply to it, or add comments on their own and process further?

The penultimate section is the subject. This briefly describes what the fax documents are about and the topic which it discusses. This allows the recipient to have a sense of what to expect when going through the documents. This will also help them make a better judgment.

Comments are the final section you should add in a fax cover sheet PDF. Please note that this is an option, and you can skip it without major problems. But we recommend you add it if you’ve included special documents, specific information, or want the recipient to move forward in a certain way for the best results.

Other sections to include really depends on your business needs. Therefore, better have a small, brief meeting with your team to discuss this matter.

Why is a Fax Cover Sheet Necessary?

It’s easy to dismiss a fax cover sheet at first sight. But only when you walk into an office using fax machines, you can realize its importance.

Corporate etiquette

First and foremost, fax machines are still popular among businesses. It’s a primary mode of communication between the company and its vendors, customers, authorities, and so on. And in the business environment, maintaining corporate etiquette is important. So, fax receivers would expect you to include a fax cover sheet.

Excluding a fax cover sheet from the fax documents will be looked at as highly unprofessional. This can create a negative impression, which you should avoid at any cost.

Establishes who the fax is for

Consider a mid-sized or large organization present at multiple locations with close to hundreds of employees. If you send a fax to a receptionist or if someone is required to handle incoming messages, who is he or she supposed to forward it to?

Since you’ve not provided any details, they will never know who it is intended for. Even in a small-sized organization, this can create chaos for a few minutes.

Protects the integrity of the documents

The last thing that you will ever want is that your important document is viewed by someone other than the recipient. A fax cover sheet prevents that from happening and ensures that the fax is not read or seen by a passerby.

CocoFax Has Got You Covered!

Therefore, as a good practice, always include a relevant fax cover sheet. You can use CocoFax’s vast library of predefined fax cover sheet templates for preparing fax sheet cover documents in minutes. Just sign up and start using our services!

[[techsoupTitle]] 👋

Enjoy iFax services at 50% off!

Your discount will be applied during checkout.

• Solutions Partners Resources Pricing
• Contact Sales
• Start Free Start Free
• Email to Fax
• One-Time Fax
• Broadcast Fax
• Scan and Fax
• Unlimited Documents
• Get Fax Numbers
• Port a Fax Number
• Company Fax Page
• Annotate & eSign
• Fax Automation
• Microsoft 365
• Google Workspace
• Google Drive
• Programmable Fax API
• API Documentation
• EHR Fax Integration
• CPaaS, UCaaS & MSPs
• Marketplace Resellers
• SaaS Vendors
• Healthcare Solution Providers
• White Label Partners
• Service Providers
• Affiliate Partners
• Knowledge Base
• HIPAA Resources
• Fax Cover Sheets

Standard Basic Fax Cover Sheet

A classic design that is perfect for everyday use.

Keep your faxes looking professional with this standard basic cover sheet.

How to Write Fax Cover Sheet A Simple Step By Step Guide

How to write Fax cover sheet : Everyone is aware of the fact that we have grown with very high technological advancements. But even today, fax machines remain an important method of disseminating documents.

Here we are going to guide you on how to write Fax cover sheet. But before this, it is important to know that what exactly a fax cover sheet is. A fax cover sheet is that kind of sheet that is sent to your recipient before the actual document is faxed.

As you know that Fax machines are useful for submitting paperwork, providing required information and sharing business data. When you send a fax , the recipient gets a hard copy of the same documents you have, making it easier to share information and collaborate on projects.

There are a few important points of etiquette to keep in mind when sending a fax. Faxes are concerned with business communication, and they are subject to the same rules as letters, memos and other official correspondence.

How to write a fax cover sheet?

Before using the fax machine, we should know that how to write fax cover sheet?

Writing and setting up a fax cover sheet is very simple. Once it is set up, you can re-use it again and again.

• Firstly, add a letterhead to the top of the fax cover sheet.
• The letterhead can be for an organization or for an individual.
• The letterhead must include the company name, address, telephone number, fax number, and email address.
• List the data in a couple of lines down from the letterhead.

• Write the company name followed by a colon.
• Then you can write down the name of the company where you are sending the fax.
• Write “To” followed by a colon a couple of lines down.
• Fill the name of the person who is going to receive the fax.
• In the next step, Write ‘From’ and then a colon on the next line. List the sender name.
• Write recipient fax number and then a colon.
• Fill in this line with the right fax number where you are sending the fax.
• After that write down the number of pages of the fax including the fax cover sheet, followed by a colon.

Count the number of pages that you are faxing and add one of the fax cover sheets. Enter the number on this line. This helps the recipient to make sure that any of the pages is not missing. Write Notes and then a colon. Enter any additional information that may be needed.

Making of Fax cover sheet

In this section, we will discuss how to make a Fax cover sheet. Compared faxing and emailing is a more easy method of getting information from one point to another. But you should also remember that fax machine is also that much essential than any other communication device.

There are some worthwhile benefits of using fax machine such as larger documents can be sent.

Some people view them as a more professional form of business communication and signed signature on fax messages are considered very legitimate.

It is very helpful while making a professional fax cover sheet

You can simply start writing the basic fax cover sheet with the name of the recipient and sender of the fax in the ‘To’ and ‘From’ sections of the fax cover sheet. Also, write the phone number in the relevant fax and phone number fields.

Insert the total number of pages included in the faxes, adding the cover sheet in the total number of pages of the cover sheet. In the next step, write down the one to three words describing the purpose of the fax in the RE section of the cover sheet. Include a reference number if applicable in the cover sheet.

Fill in the concerned box or circle the appropriate word description indicating the urgency of the fax or your response wishes from the recipient.

Most faxes consist response descriptions such as ‘For’ review, Please comment, Urgent, confidential or please reply. This is also used in the making of confidential fax cover sheet .

Write down any additional notes that you want to the recipient to read it to be aware in the blank bottom section of fax cover sheet.

Insert the date you are sending the fax at the top of the sheet and after reviewing the fax and ensuring that all relevant sections of the cover sheet are complete.

Some important points to remember while writing the cover sheet.

Always print clearly and legibly to make sure the cover sheet is readable. Use black or blue ink in case the cover sheet is scanned or photocopied. You can directly find the readymade Fax cover sheet templates in PDF on many websites.

Sending the fax cover sheet over the fax machine

A complete step by step process:

• Create a fax cover sheet for transmission. Most business companies use a standard cover page with the company logo and space for the number of pages to be transmitted, including the cover page.
• Include contact information of the sender in case there is a transmission problem, and recipient information so the document can be delivered to the right person.
• Place the page on the tray so that the cover page will transmit first. Most of the fax machines have an input tray or slot to receive the document to be transmitted.
• Be always sure you orient the document according to the instructions that are mainly found on the machine.
• Enter the phone number of the destination fax machine on the fax machine keypad. Your business phone system may need you to enter a number to acquire an outside line, so make sure follow your internal procedure for phone calls.
• Press the start button to be the transmission. The fax machine scans the document, dials the destination number and transmits the documents. While completing the process, it prints a transmission status page with either an Ok or a transmission failed message. If the latter is the case, again repeat this process.

Now after discussing all these important aspects of fax cover sheet, we will move to our next section FAQ about fax cover sheet. You have understood how we will use the fax machine and how to make fax cover sheet. Now you may be thinking how do I make a fax cover sheet in Word? So here is the answer:

1) Launch MS Word. Click the File tab. Then click New.

2) Double click the faxes button. Scroll through the fax templates and double-click one that will be right for your own template.

3) Highlights the first placeholder text on the fax cover sheet, which may be Name or sender and the placement text will differ on the template is chosen. Type over it with your own name or information and write down the relevant information. 4) Replace the other template details with the information you will want to use on your fax template. Add an image as a company logo by clicking the Insert tab.

5) Click the File tab. Click Save As. Enter a name such as Fax Template o0kthe file name box. Click Save.

6) In the last step, reopen the template each time you are ready to fax. Fill out the information on the cover sheet then resave the document with a new name such as Fax Template so your template is always in its original form ready to use.

Now I think you have learned about how to write a fax cover sheet. This is a very important technique to send effective fax for a better communication. If you have liked this article, you can share it with your colleagues and it will help them also to send effective faxes.

Related Posts

Free printable microsoft blank fax cover sheet templates.

What is Cover Letter Template and How to Write Them

How to Use Google Fax Services to Send Fax from Gmail

Learn How to send fax from Computer in a Complete Guide

I like the nuance in this article, however I would like to read more info from you at some point.|

Write A Comment Cancel Reply

Save my name, email, and website in this browser for the next time I comment.

Type above and press Enter to search. Press Esc to cancel.

Free Printable Fax Cover Sheet Templates – Sample & Examples

Fax Cover Sheet: It was 1842 when the first fax machine came into the existence. Since then till now the fax messages services have been continuously serving us in the context of making the communication capabilities within the organization or outside of it. Fax cover sheet is a significant and integral element of fax messaging services.

In this article, we are basically going to discuss the Fax Sheet Template along with its significance. Also. how they can actually assist you in making the communication as simplified as it can be.

Printable Fax Cover Sheet

We would also provide you with the printable Fax Cover Letter Template. So that you don’t have to go anywhere else to get it.

We know that faxing is a significant tool that integrates an organization and grants it the communication capabilities by which two or more people within an organization or outside the organization can communicate by sending the fax messages. Fax messages have been in existence now for quite a long time. In the meantime, the fax message services have gone through its evolution.

Fax messages are basically sent by the fax machine which needs to be both at the sending end and the receiving end as well. Fax messages can’t be sent without this fax machine since the machine is actually the main equipment that generates and releases the message on the sheet of paper.

In the present scenario, the fax messages are now integrated with the internet and now the users can send direct fax messages without needing the fax machine. It saves the users from incurring the extra cost which earlier was needed to be spent on the fax machine and the printed paper etc.

There are some risks associated if you send the fax message using the internet mode as the internet can be hacked and in that case, the information mentioned in the fax messages can be leaked which may cost anything to any organization or an individual.

This is the reason that why sending the fax message using the fax machine is still considered safe since the fax machine can’t be hacked. If you opt to use the fax message using the internet online mode. Then you can easily download the sheet as in that case there are many fax sheets which are available on the internet to download. You can also find out the free cover sheet here in our article.

Fax nowadays has become an integral part of fax messages as it is sent even before the main fax message. A cover sheet is basically used to share the related information about the main fax message. It serves the other significant purpose of sharing the contact information of two concerned parties between the fax messages services.

You can send a fax to the person whom you are intending to send the main fax messages and in that fax sheet. You may ask about the contact and other information of the other person or organization to make sure that it is actually genuine and the intended party.

You can also include some of the basic information about the fax message that you are going to send after the sheet and once you make sure that the other person/organization is genuine and the intended party then you can send the cover sheet.

Fax Cover Sheet Examples

• Professional .
• Google Docs .
• Confidential .
• Microsoft Word .

So far we have discussed the significance of the cover sheet and how you can use it. Now we would discuss the significant aspects of the cover sheet. It must be included in the free fax sheet in order to make the most out of it.

Important things that must be included by the fax sheet

• The very first and the prime purpose of the sheet is to share the identity of two parties. Hence it must be mentioned in the sheet that by whom the sheet is being written and to whom it is being sent.
• You should clearly write the name of the person to whom the fax sheet is meant to be addressed. So that only that person gets the information in the sheet.
• The next element of the blank cover sheet is the particular area which is also significant as it contains the main part of the message. In the particular area of the cover sheet, you need to write the main subject of the cover sheet which needs to be conveyed to the receiver of the message.
• The last part must be about the date when the cover sheet has been addressed to the other person or organization. Mentioning the date on the sheet is significant since it lets the receiver of the cover sheet know about the date of the cover sheet. So that the receiver can send the reply of the cover sheet at the appropriate timing.

The fax sheet and the cover page of the fax are quite similar other than some minor differences. The cover page can be termed as the expanded form of the cover sheet. You can send the online cover page before the main fax message or along with the main fax message.

What is Fax Cover Page?

Generally, the cover page is used to give an alert to the receiving party of the fax messages. On the cover page, you can inform the receiver of the fax message to remain careful and maintain the privacy about the information which is being sent through the main fax message.

Fax cover page is generally included in the fax messages of those organization which convey the highly confidential and the privacy based information in the fax message such as the government agencies, secret services, etc. You can take the preview of the cover page below.

Fax Cover letter is also the part of the cover sheet as it serves the same purpose as well. In the online cover letter, you can actually design the summary of the whole fax message in such a manner that it will help the reader of the fax message to easily read the fax message and understand the message in an appropriate manner.

It is just the extended part of the fax message which is at the discretion of the sender of the fax message to send with the fax message.

❤️How Does Fax Cover Letter Look Like?

Here is the important elements of the cover sheet and fax cover letter which must be included in it.

• Name of the company or individual whom it is being addressed
• Name of the sender
• Phone Number of Sender
• Fax Number of Sender
• Fax Number of Receiver
• Phone Number of Receiver
• The number of pages which are going to be attached within the fax message.

Here are some optional information that you can consider including

• A tagline of the Sender Company
• You can also mention the logo of the sender company
• The name of the individual who has sent the fax message
• Name of the individual receiver who is going to receive the message
• The email address of both the sender and the receiver
• Subject Field
• Mention whether the reply is necessary or not

Fax sheet templates are at their peak in the present scenario. As they are easily available online and you can download the desired cover sheet from the internet. The online cover sheet is cost-effective and they save a lot of time as well. You can get the professional cover sheet from here below.

Fax Cover Sheet Templates with Examples

There are many types of fax sheets and you should be using the one which serves your purpose. Here below we are providing you the example of the cover sheet

Fax Template

It is a simple fax template that you can use to send the normal fax message to the receiver. This type of fax template doesn’t serve any special purpose for the sender. As they are meant to be used in the normal communication purpose of the organization.

You can get the fax template from here below as we have attached the sample example of the fax template.

We have already discussed the definition of the cover sheet and the purpose that they serve. Now the word printable fax cover sheet simply implies the basic cover sheet which can be easily printed by any of the users.

You can get the free cover sheet from the internet. They can easily print them. After printing the traditional cover sheet you can use them in your own purposes. Below is a simple example of the printable cover sheet.

Fax Cover Sheet Word

MS Word is the most significant tool in the creation of formal documents such as cover sheets etc. When we say the cover sheet in a word we simply imply that the format of the online cover sheet is compatible with MS Word.

You can open such kinds of cover sheets directly in MS Word and can easily make any changes to them.

PDF which stands for the portable documented file is the other digital format for the electronic documents such as the cover sheet.

A cover sheet in the PDF format is considered best in the context of sharing it with the other people as it can be easily transferred. Here is the sample example of the PDF fax cover sheet . A blank cover sheet is the one which is actually the partially blank, unlike the other online cover sheet.

The blank sheet is considered best when it comes to serving the customization purpose, as in this blank cover sheet users can easily design it in their own way and required information therein. You can get the blank sheet from here below.

Basic Fax Cover Sheet

A basic fax cover sheet is the ordinary sheet which can be used in the daily course of communication from any business organization or an individual.

The basic cover sheet includes only the standard information in it which serve the basic purpose of the fax message. Below is a simple example of the cover sheet.

Generic Fax Cover Sheet

A generic cover sheet is just the other name of the basic sheet. It also works as the basic cover sheet as it contains the basic yet the important information in it, which are essential to be included by any cover sheet. You can get the sample example of it from below.

We have already discussed above that a cover letter and cover sheet both are the same things. Now we would talk about some of the integral aspects of it which must be kept in mind while writing the fax cover letter.

How To Write a Fax Cover Letter

• First of all, we know that the cover letter shares the identity of two parties in the fax message which are the sender and the receiver. A sender sends the free cover letter to check the authenticity of the receiver of the message since the confidential fax message can’t be directly sent to the other organization.
• Once the identity of both the parties is checked then the main fax messages are sent. In the fax cover letter, you must write the name of the sender and the receiver as well. So that it can be determined that to whom the fax message is actually intended.
• You can provide your contact information and also ask about the contact information of the receiver as well. You can include other things which help you to ascertain the identity of the receiver.
• Now in the next part, you can include the list of available documents. That you are going to attach in the main fax message. You can also mention the confidentiality of the fax message to the receiver. So that the receiver keeps it in his mind. They can maintain privacy in the same way.
• Now in the last part, you need to mention the date on which the fax message has been sent to the receiver as it will let the receiver know about the time of the fax message that when it has been actually sent by the sender. You can mention the number of page in it and also mention whether you seek the reply of this message or not in return.

What Does a Fax Cover Sheet Look Like

A fax cover sheet is generally a one-page simple document that contains relevant information about the main fax message. It shares the contact information of both the parties concerned.

Here is the typical information on the cover sheet.

• Name of the receiver
• Date of the fax message
• Phone number of the sender
• Phone number of receiver
• Fax number of receiver
• Fax number of the sender

How To Fill Out a Fax Cover Sheet

If you are going to fill out a cover sheet for the very first time then we are providing you the guide to fill out the information in it.

• Start by mentioning the name of both the sender and the receiver in the cover sheet so that the identity of both can be known.
• Now next provide the phone and fax numbers of both the sender and the receiver of the fax message which will help you as an additional source of correspondence.
• Now mention the context of the fax message about which the fax message has been written here you also need to provide the number of pages attached in the main fax message.
• In the description box of the cover, the sheet provides the subject of the main fax message.
• Next, if you want to pass any instructions to the receiver of the message then you can write it here.

Mention the date on which the fax message has been sent to the receiver and provide if you seek the reply of the message.

Fax Cover Sheet For Resume

It is also known as the cover letter for a resume and it helps you to provide more information about you to the hiring company. Below is how you should be writing the online cover letter for your resume.

• You should be starting by providing the basic information about you such as your educational qualifications and your work experience in the past. In the basic information, you can include all the typical information about you which are relevant to the job.
• Now in the main part which is also called the salutation, you should mention how you came to know about the job vacancy of the company and for which position you are applying for in the company. You can also provide here as to what qualifications you are having which are suitable for the job profile.
• In the last part, you should be regarding the hiring company and provide your contact information so that the company can reach you. Keep in mind to use formal language and keep the fax cover letter clean without any error.

Printable Confidential Fax Cover Letter

A confidential cover letter is used in the situation when you are going to send a highly confidential message using the fax message. It is used in the secret agencies which deliver the highest confidential messages to the other organization.

You need to send the confidential cover letter before the main fax message to the receiver so that the receiver can have the information about it. We are here to provide you a printable cover letter so that you can easily print it and use in your purpose.

Professional Fax Cover Sheet

A professional and the basic sheet are the same as a cover sheet which is used in the professional course is called the professional cover sheet. On the other hand, the basic fax cover sheet is also used in the professional course. Here below is the template of the professional sheet that you can use in your organization or in individual purposes.

Editable Fax Cover Sheet

Sometimes the cover sheet becomes subject to many changes and this is when one needs the editable sheet template. An editable fax cover sheet is one that can be easily edited by the user as per the requirement. It is considered best in the context of the customization purpose. Here is the template of the editable sheet.

In this article, we have discussed all the aspects of the fax messages such as the fax cover sheet, cover letter in various contexts. We have also talked about the significance of the cover sheet and how you can exactly make the most of it in the course of a fax message.

Type above and press Enter to search. Press Esc to cancel.